Alliance Project Administrator

Penn Medicine; Philadelphia (Philadelphia County); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Penn Medicine is seeking an Alliance Project Administrator to coordinate system-wide quality, patient safety, and operational improvement initiatives. You will align projects with institutional priorities, lead complex implementations, and promote evidence-based practice across clinical and administrative teams.

Under the Senior Corporate Director, you will manage multiple projects, lead Lean/Six Sigma efforts, and collaborate with IT and informatics to ensure data integrity and actionable

Qualifications

• Bachelor's degree or higher in a related field.
• 5+ years healthcare experience is required.
• PM experience is preferred.
• Lean Six Sigma concepts and change-management understanding preferred.

Responsibilities

• Serve as a system-level project administrator for Alliance initiatives.
• Co-lead committees and participate in system-level CEQI meetings.
• Align projects with organizational priorities and advocate for resources to remove barriers.
• Independently manage and coordinate multiple concurrent projects using industry-standard PM practices.
• Define governance, roles, and responsibilities.
• Develop project plans, set timelines, communicate status.
• Schedule and facilitate meetings; prepare agendas and minutes.
• Maintain SharePoint and project artifacts; deliver presentations.
• Proactively identify and escalate delays/roadblocks.
• Provide periodic written status reports to leadership, including executives.
• Lead QI/PI projects using Lean, Six Sigma, and evidence-based practice.

Skills

Project management

Lean Six Sigma

Data analysis

Stakeholder management

Education

Bachelor's degree (Required)

5+ years healthcare experience (Required)

Master's degree preferred

3+ years project management experience (Preferred)

Tools

EPIC IS

SharePoint

Informatics systems

Job description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

• Entity: Corporate
• Department: UPHS CEQI
• Location: Hybrid based out of 3535 Market Street. Philadelphia, PA
• Hours: 8hr Days

Summary

As part of the UPHS Office of the Chief Medical Officer (CMO), the Alliance Project Administrator manages and coordinates system-wide quality, patient safety, and operational improvement initiatives by combining project management, and alliance-building across clinical and administrative teams. Under the direction of the Senior Corporate Director, this is a system-level position aligning projects with institutional priorities, including the Blueprint for Quality and Patient Safety—leading complex implementations, facilitating evidence-based practice and quality improvement integration, and fostering collaboration across Penn Medicine to deliver measurable improvements.

Responsibilities

• Serve as a system-level project administrator for Alliance initiatives
• co-lead committees and participate in system-level CEQI meetings.
• Align projects with organizational priorities and advocate for resources to remove barriers.
• Independently manage and coordinate multiple concurrent projects using industry-standard PM practices
• define governance, roles, and responsibilities.
• Develop project plans, set timelines, communicate status
• schedule/facilitate meetings
• prepare agendas/minutes
• maintain SharePoint and project artifacts
• deliver presentations.
• Proactively identify and ***escalate*** delays/roadblocks
• provide periodic, well-organized written status reports to leadership including executive leadership as required.
• Lead QI/PI projects using Lean, Six Sigma, and EBP to optimize clinical and operational performance
• design, implement, and evaluate standards of practice.
• Conduct data surveillance and root-cause analysis to identify opportunities
• facilitate sharing of best practices across departments and entities.
• Coordinate change management activities in collaboration with the Penn Medicine Academy.
• Partner with Penn DnA, Clinical Decision Support, EPIC IS, Informatics, and CEP to ensure accurate data acquisition, integrity, and visualization
• benchmark to CMS/Vizient/AHRQ.
• Ensure performance data is disseminated and actively reviewed for opportunities to change practice.
• Support the Blueprint for Quality operational framework.

Credentials

• Lean Six Sigma Certification (Preferred)
• Lean Six Sigma (Green/Black Belt), IHI Improvement Coordinator, or equivalent (Within 6 months of hire) (Preferred)

Education or Equivalent Experience

• Bachelor of Arts or Science (Required)
• And 5+ years Healthcare experience (Required)
• Master of Arts or Science in Nursing, Healthcare Administration, Public Health, or related fields(Preferred)
• 3+ years Project management experience (Preferred)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.