Airfield Operations Specialist

Advancia Government Services; Sparta (WI); On-site; USD 70,000 - 100,000; Full time

Job summary

Potawatomi Support Services seeks a detail-oriented administrator to coordinate training scheduling, logistics, and event planning for DoW leadership. You will manage calendars, SOP updates, and cross-organizational interfaces using Microsoft Teams/SharePoint and scheduling software.

You will apply DAX and Power BI to analyze trends, draft communications, and support public affairs content. A strong teamwork mindset and ability to work with senior leaders are essential.

Qualifications

• Required HS diploma or equivalent USAF Veteran.
• Working knowledge of DAX and Power BI.
• Proficiency in Adobe InDesign and MS Office (Word, Excel, Outlook).
• Web Development experience to assist with digital content creation and site maintenance.
• Capable of collaborating with Senior Leaders and managing multiple complex programs.

Responsibilities

• Coordinate and support planning for multi-service training periods and major exercises.
• Develop base-access pathways, billeting, dining support, and heavy-equipment staging plans.
• Maintain and update the training calendar and scheduling tools for visibility.
• Draft, route, and lifecycle maintain CRI/CRE documentation per procedures.
• Support PAO with content for DoW leadership and external media when needed.
• Synthesize data into briefs and executive summaries for leadership.
• Monitor deadlines and coordinate with visiting units and emergency management.

Skills

Data Analysis

DAX

Collaboration

Communication

MS Office proficiency

Education

High school diploma or equivalent

USAF Veteran

Tools

Power BI

Adobe InDesign

Microsoft Office (Word, Excel, Outlook)

Job description

Job Requirements: Essential Duties & Responsibilities

Coordinate and support the scheduling, resource deconfliction, and execution planning for multi-service annual training periods, major joint readiness exercises, and unit-level events in accordance with government-provided priorities and guidance. Provide planning and coordination support for complex, cross-organizational bed‑down activities, including development of base-access pathways, billeting arrangements, dining support requirements, and heavy-equipment staging plans. Provide administrative support for the management and maintenance of Volk Field's three-year strategic apportionment CDDAR Training calendar, ensuring updates, coordination inputs, and documentation are completed in accordance with government-established guidance. Provide administrative and management updates for CDDAR within the designated Microsoft Teams/SharePoint scheduling site and all government-provided planning and scheduling software. The contractor shall maintain and update all training and event request timelines, coordination actions, and status tracking tools to ensure accurate and current program visibility. Provide coordination and planning support for formal site surveys, pre-planning conferences, and technical site visits. Provide support in maintaining and updating local Standard Operating Procedures (SOPs) and administrative process documents to enhance workflow efficiency and reduce systemic bottlenecks. Provide coordination support with designated defense-industrial partners to assist the Government in advancing the CRTC's joint-training initiatives. Provide administrative support for drafting, routing, and lifecycle maintenance of Combat Readiness Inspection (CRI) and Combat Readiness Exercise (CRE) documentation, ensuring all materials are updated, tracked, and managed in accordance with government-established processes and guidance. Provide coordination and content‑development support to the Public Affairs Officer (PAO) in preparing communication products intended for NGB headquarters and external media outlets. Synthesize complex scheduling and logistical data into strategic briefs, executive summaries, and formal project papers for DoW leadership. Conduct in‑process efficiency reviews and analyze logistical trends to forecast long‑term resource requirements and provide supporting documentation for annual planning activities. Provide support for the collection, cataloging, and preservation of significant historical unit actions and prepare the finalized annual historical summary for submission to higher headquarters. Provide coordination support between visiting units and Volk Field Personnel to assist with establishing and tracking inbound requested requirements. Monitor all associated deadlines to ensure actions are completed prior to events. Provide coordination support between visiting units and Volk Field Emergency Management to ensure participant information is entered into the BlackBerry AtHoc system upon arrival at Volk Field ANGB, enabling delivery of local emergency notifications. Consolidate after‑action reports, lessons learned, and continuous process‑improvement inputs to support Volk Field ANGB's training mission. Assist the Government in incorporating validated improvements into planning for future events and training activities.

Education & Experience Requirements

Required HS diploma or equivalent USAF Veteran. Working knowledge of Data Analysis Expression (DAX) and Power BI. Proficiency in Adobe InDesign and better than average skill in current versions of MS Office (Word, Excel, Outlook). Web Development experience to assist with digital content creation and site maintenance. Capable of collaborating with Senior Leaders. Skills in monitoring program progress against execution of plans, metrics and desired outcomes, assessing and identifying capability gaps and opportunities for improvement to enable a c lture of high performance, and managing multiple complex programs in a fast‑paced environment with many partners and stakeholders. Ability to work as part of a team with strong interpersonal skills. Strong command of Microsoft Office and ability to produce deliverables that carry a stamp of excellence. Able to understand, adhere to and enforce corporate values, policies, procedures, and standards. Good interpersonal and communication skills; strong business writing and oral communication. Fluent in English (reading, writing, speaking, and comprehension). Capable of passing background investigation and periodic drug testing. Legally eligible to work in the United States (proof of eligibility will be required upon offer of employment). Possess a valid driver's licence (any state), ability to operate a motor vehicle, able to provide clean driving record and current vehicle insurance coverage. Eligible for access onto military installations following background and Security Checks. Preferred USAF 3F5X1 AFSC (Logistics And Administration) with 5-7 years of experience. #ClearanceJobs Potawatomi Support Services is an equal opportunity employer. Potawatomi Support Services does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.