Aircrew Scheduler

Verigent; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Verigent in the United States is seeking a Scheduler to manage dynamic aircrew and training schedules in a demanding environment. The role emphasizes rapid adaptation to changes, coordination with officers, NCOs, and contractors, and ensuring coverage for all required positions.

Required are 1-2 years of related experience, an interim Secret clearance, and strong skills in scheduling software and MS Office.

Qualifications

• 1-2 years of related scheduling experience or equivalent.
• Must have at least an interim Secret clearance.
• Proficiency in scheduling software and MS Office.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.

Responsibilities

• Coordinate with training staff and leadership to arrange schedules for operations, qualification, upgrade, test, and continuation training.
• Build long- and short-range shift schedules to ensure full coverage of aircrew, instructors, evaluators, and support personnel.
• Publish/post scheduling data for training event schedules on computer databases.
• Coordinate scheduled events with simulator contractors and other stakeholders.
• Track leave, TDY, medical appointments, and other scheduling commitments.
• Update flight scheduling in line with ORM guidance and applicable aircraft manuals.

Skills

Verbal & written communication

Attention to detail

Multitasking

Critical thinking

Time-sensitive decision making

Tools

MS Office

Scheduling software

Job description

Scheduling is a challenging, dynamic process. The approved, printed schedule normally requires numerous changes due to aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity. Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities. The scheduler needs to be able to adapt quickly to changing circumstances in a medium- to high-stress environment.

Responsibilities

• Coordinate with the training officer, training non-commissioned officer (NCO), Squadron Aviation Resource Management (SARM) specialist, Unit Deployment Manager (UDM), and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities.
• Build long- and short-range shift schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions.
• Coordinate with senior squadron leadership on a daily and weekly basis.
• Coordinate with simulator contractors as required for simulator events.
• Track crewmember leave, temporary duty, scheduled medical appointments or other scheduling commitments.
• Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling in support of the operations officer. To the maximum possible, schedule aircrew based on experience to mitigate Operational Risk Management (ORM) as detailed in AMCI 90-903, Aviation ORM Program. Schedule IAW guidance as outlined by Stan/Eval in conjunction with applicable aircraft manuals, appropriate supplements, and the Go-No/Go Process Guide.
• Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
• Publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on computer database systems.
• Comply with Ops Group and Wing Current Operations (OSO) and Group Training (OST) locally developed guidance when building the schedule.
• Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
• Coordinate with OSO, OST, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Mobility Guardian, Weapons School support, for reporting and to facilitate exercise and special event schedules.
• Provide inputs to Wing Scheduling/Current Operations through attendance at weekly meetings for schedule coordination and de-confliction.
• Produce Flight Authorizations which have cleared the Group Stan/Eval Go-No/Go process.
• Update Load Tracker for the next week’s schedule according to schedule dictated by squadron.
• Produce weekly Flying Effectiveness Report (A001). The Flying Effectiveness Report shall be developed and produced IAW local policy and procedures and reflect accomplishment of required training events as determined by local leadership.
• Produce Flying Hour Program Report (A002). The Flying Hour Program Report shall be developed and produced IAW local policy and procedures and derived from the AFTO 781 and other sources used to track hours expended to reflect accomplishment of assigned flying hours.
• Provide Squadron Assigned Security Manager with a weekly list of DISS requirements to generate DISS letters as required for training missions.
• Coordinate with Aerial Delivery, Training, Loadmaster Scheduler, and Wing Scheduling/Current Operations to ensure appropriate training loads are assigned to each line on the schedule.

Qualifications

• Minimum 1-2 years of related experience.
• Must have at least an interim Secret clearance.
• Proficiency in scheduling software and systems with strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
• Ability to think critically and make decisions quickly, especially in time-sensitive situations.