Aircraft Records Specialist

Metrea; Temecula (CA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Comprehensive medical plan options

6% employer 401(k) match

Fully paid parental leave

Generous PTO

Life and disability insurance

Pet Insurance

Employee Assistance Program

Job summary

Metrea seeks a detail‑oriented Records Administrator to maintain aircraft maintenance records for the AIRMOB fleet in Temecula, CA. You will enter daily maintenance data into AMOS, verify documentation, and support audits to ensure FAA compliance.

The role requires 2–3 years in aviation records management, with AMOS experience and strong Excel/Word skills. Full-time, on-site work with comprehensive benefits is offered.

Qualifications

• Experience in aviation records management or maintenance administration.
• Familiar with FAA maintenance documentation requirements.
• Ability to enter and verify data accurately in AMOS and similar systems.

Responsibilities

• Enter maintenance work orders, log cards, and inspection records into AMOS daily.
• Review documentation for completeness and accuracy before entry.
• Scan, index, and file technical records in electronic and hard-copy formats.
• Verify stamps, signatures, and data fields on maintenance forms.
• Update aircraft and component tracking databases with current status.
• Document compliance with Airworthiness Directives and Service Bulletins.
• Maintain deferred defect logs and MEL tracking documentation.
• Support audits and quality reviews with records management tasks.
• Generate routine AMOS reports and collaborate with technicians.

Skills

Aviation records management

AMOS data entry experience

FAA regulations understanding

Attention to detail

Microsoft Excel proficiency

Education

High school diploma or equivalent

Associate’s degree in aviation or related field

Tools

AMOS

Excel

Word

Adobe Acrobat (PDF)

Job description

Company Overview

Metrea delivers effects-as-a-service to national security partners across five domains and more than a dozen mission areas. These include airborne ISR, electronic warfare, secure communications, aerial refueling, special air missions, aerial firefighting, and advanced simulation. We own the whole stack: designing, building, and operating turnkey capabilities that give our partners decisive, asymmetric advantage against rapidly evolving threats.

Group Overview

Air Mobility Group (AIRMOB) is responsible for developing and delivering Metrea’s aerial refueling (AAR) capabilities, ensuring the readiness and operational effectiveness of the tanker fleet. AIRMOB oversees fleet management, maintenance, and airworthiness, working to sustain and enhance refueling operations. It manages the integration of new processes and technologies, ensuring that tanker aircraft remain mission-ready through effective logistics, maintenance oversight, and regulatory compliance. By coordinating across various teams, AIRMOB ensures the fleet meets both current and future operational needs, supporting a range of specialized air mobility missions.

Position Summary

In this role, you will maintain the accuracy and integrity of aircraft maintenance records for AIRMOB’s aerial refueling fleet, ensuring every maintenance event is properly documented in AMOS and compliant with FAA requirements. You will handle daily records processing, data entry, document control, and filing while supporting the Records Manager in audits and quality reviews. You will be successful if you are organized, detail-focused, and comfortable working in a fast-paced, compliance-driven environment where accuracy directly supports fleet airworthiness.

What You’ll Do

• Enter maintenance work orders, log cards, and inspection records into AMOS on a daily basis
• Review maintenance documentation for completeness and accuracy before system entry
• Scan, index, and file technical records in both electronic and hard-copy filing systems
• Verify mechanic stamps, signatures, and required data fields on all maintenance forms
• Update aircraft and component tracking databases with current status information
• Track and document compliance with Airworthiness Directives (ADs) and Service Bulletins (SBs)
• Maintain deferred defect logs and MEL tracking documentation
• Research historical records to support maintenance planning and troubleshooting
• Generate routine AMOS reports including aircraft status and compliance summaries
• Coordinate with maintenance technicians to resolve documentation discrepancies

What You Bring

• High school diploma or equivalent required; Associate’s degree in aviation or a related field preferred
• Minimum 2–3 years of experience in aviation records management or maintenance administration
• Working knowledge of AMOS or a comparable maintenance tracking system
• Understanding of basic FAA regulations related to maintenance documentation
• Strong attention to detail and accuracy in data entry
• Proficiency in Microsoft Office applications, especially Excel and Word
• Strong communication skills for coordinating with maintenance personnel

Preferred Qualifications

• AMOS user experience
• Aviation maintenance background or A&P license
• Experience with military aircraft documentation
• Knowledge of KC-135 or Boeing aircraft records
• Familiarity with Part 91, 121, or 135 operations
• Experience with Adobe Acrobat for PDF management

Additional Eligibility Qualifications

• Experience with electronic document management systems preferred
• Understanding of configuration management principles a plus
• Knowledge of SPEC 2000 or ATA chapter system a plus
• Ability to obtain airport security badge (SIDA) where required

Benefits

• Comprehensive medical plan options
• HSA/FSA accounts
• Dental and vision coverage
• 6% employer 401(k) match
• Fully paid parental leave for all new parents
• Generous PTO
• Life and disability insurance
• Long-term and Short-term disability coverage
• AD&D Coverage
• Pet Insurance
• Employee Assistance Program
• Subsidized gym membership / plans through Wellhub

Work Authorization / Security Clearance

Applicants must be legally authorized to work in the United States.

AAP/EEO Statement

This Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Position Type and Expected Hours of Work

This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. Non-Exempt employees may be required to work over 40 hours per week with approval from the department manager.

Work Environment

This position operates primarily in an office environment with occasional visits to aircraft maintenance areas for documentation verification. Work involves extensive computer use for data entry and records processing. May require lifting and moving boxes of records (up to 30 lbs). The role requires sustained concentration for detailed documentation review and the ability to work in a deadline-driven environment. Occasional overtime may be required during aircraft inspections or audit preparations.

Travel

As required (~10%)

Base Pay RangeThe compensation range shown below is a good faith estimate and reflects the expected base pay for this position upon hire. This is just one component of Metrea's overall approach to total rewards and final compensation decisions, including the ultimate salary or hourly rate agreed upon, may vary depending on factors such as job location, job-specific knowledge, skills, experience, and the overall negotiated compensation package. Eligible full-time employees also receive a comprehensive benefits package designed to support their health, wellbeing, and long-term success.

Pay Range: $36 USD - $45 USD

Our Firmware

At Metrea, our single core value is Rooted in Humility, and our four cornerstone attributes are Entrepreneurial, Systematic, Discerning, and Over-Deliver. These form what we call our Teammate Firmware. Just like technical firmware connects software and hardware, our Firmware is the constant interface between our mission and our people. It defines how we show up, how we work together, and how we solve complex problems.

Our team Firmware creates a web-like, hyper-collaborative, dynamically hierarchical way of working that helps us adapt quickly, communicate openly, and distribute decision-making to where expertise actually lives. It enables groups to self-organize around hard problems, shift fluidly as priorities evolve, and operate with the trust, curiosity, and discipline required in a complex mission space. This foundation allows us to deliver elegant, effective solutions and uphold our purpose: protecting our precious inheritance.