AIC - Senior Subcontracts Coordinator

Aquatech International; Canonsburg (Washington County); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Company-paid holidays

401(k) plan

Job summary

Aquatech International in Canonsburg, PA is seeking a Senior Subcontracts Coordinator to finalize orders with subcontractors and manage them through project completion, including negotiating terms, field service rates, spare parts, and invoicing milestones.

The role requires a Bachelor’s degree in Supply Chain Management or Engineering, 7+ years in technical procurement, 3+ years in international purchasing, and SAP experience.

Qualifications

• Bachelor’s degree in SCM or Engineering required.
• 7+ years purchasing experience in technical commodities.
• 3+ years international purchasing experience; SAP preferred.

Responsibilities

• Finalize orders with subcontractors through project completion, negotiating terms, field service rates, spare parts, and invoicing milestones.
• Purchase all commodities and technical equipment for water and wastewater treatment systems.
• Review purchase requisition packages and prepare bid requests; review proposals and negotiate contracts within budget/scope.
• Interface with vendors to obtain price, availability, and delivery schedules; prepare purchase orders.
• Travel as needed to meet project requirements.

Skills

Negotiation

Vendor management

Budgeting

Data entry

Procurement

Communication

International procurement

Education

Bachelor’s degree in Supply Chain Management or Engineering

Tools

SAP

Job description

Senior Subcontracts Coordinator

Location: Canonsburg, PA 15317

Hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Summary

At Aquatech, we tackle the challenges of water scarcity and complexity by leveraging technology, expertise, and financing to deliver comprehensive solutions that reduce carbon and recycled water footprints. As a leading global provider of water and process technology solutions, we help the world’s most recognized companies achieve their sustainability and operational goals by implementing innovative approaches for water reuse, desalination, minimal and zero liquid discharge, and critical minerals recovery. Our work catalyzes the transition toward a more sustainable future and showcases our commitment to addressing water’s role in climate adaptation.

Minimum Qualifications

• Bachelor’s degree in Supply Chain Management or Engineering.
• Seven (7) or more years of experience in purchasing (procurement) of technical commodities.
• Three (3) or more years of experience with international purchasing.
• Three (3) or more years of experience with SAP (preferred).

Job Description

• Finalize orders with subcontractors and manage the subcontractors until project completion, including negotiating terms and conditions, field service rates, spare parts, shipping terms, and deliverables schedule; manage document deliverables, free issue material, material/equipment deliverables, approve milestone invoices, and document all correspondence with subcontractors.
• Purchase all commodities and technical equipment (e.g., pumps, valves, controls, vessels, and piping) for the manufacturer of industrial water and wastewater treatment systems promptly.
• Review purchase requisition packages.
• Prepare bid requests, review bid proposals, and negotiate contracts within budgetary limitations and scope of authority.
• Consult with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepare purchase orders.
• Contact vendors to determine the status of an order and resolve discrepancies in quantity and quality.
• Interface with all departments and resolve problems with purchased items.
• Perform data entry of all purchase orders, compile records and reports, and operate computer terminal to input and retrieve data.
• Travel as needed to meet project requirements.

Skill Requirements

• Ability to obtain and review quotations from vendors.
• Ability to negotiate supplier prices, delivery terms, and commercial terms and conditions.
• Ability to approve supplier invoices, manage purchasing budget, check for missing material in the assembly shop, and follow up on partial deliveries.
• Ability to maintain project-specific procurement reports.
• Ability to handle nonconformances with the Quality department.
• Knowledge of industrial water and wastewater treatment systems (preferred).
• Prior purchasing experience with international vendors (desired).
• Working knowledge of SAP.

Benefits

• Aquatech offers a comprehensive benefits package, including paid time off, company-paid holidays, and a 401(k) plan (all benefits are based on eligibility).

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Job Demands

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.