AI Operations Lead

AmpiFire; United States; Remote; USD 33,000 - 50,000; Full time

Job summary

AmpiFire is a software-powered content marketing and distribution platform with a fully remote team. This seat owns the automation stream end to end: determine what should exist, build it, and sustain it until it’s how things are done.

You’ll migrate forms to HubSpot, standardise segmentation, connect analytics to Claude, automate routine tasks, and take over a product from the CEO. The role emphasizes async work, limited meetings, and real end-to-end impact.

Qualifications

• Experience building automation with CRM platforms and reporting systems.
• Hands-on coding ability and ability to ship end-to-end projects.
• Strong written and verbal communication in a fully remote team.

Responsibilities

• Migrate meeting booking flow onto native HubSpot forms and standardise forms.
• Standardise HubSpot segmentation for reporting and routing.
• Connect Google Search Console, GA4 and Merchant Center to Claude for automatic analysis.
• Automate repetitive client account management and sales tasks.
• Improve lead emails based on clicks and replies rather than sends.
• Systematise content audits to keep the standard in the process.
• Automate operations around partnerships and joint ventures.
• Take over development of one product currently with the CEO.

Skills

HubSpot workflows

Integrations

Code reading

AI tooling

Tools

Claude Code

Claude

Looker

Zapier

n8n

Make

Google Sheets

Job description

AmpiFire is a software-powered content marketing and distribution platform built for serious growth-stage businesses. We help 7-8 figure brands build compounding organic authority, and we’re not just a software company. We’re a software-enabled agency that pairs cutting-edge tooling with hands-on strategic execution. We’re a lean, high-output team of around 70 people, fully remote. If you want a place where your work visibly moves the needle, keep reading.

Why This Seat Is Open

The technical side of our operations keeps growing. More automation, more CRM and reporting work, more systems we need to build rather than buy. Our team builds plenty already, and each of them has their own area to run. What we don’t have is one person who owns this stream end to end: works out what should exist, builds it, and stays with it until it is how things are done. That is this seat. You would be handed an outcome rather than a specification.

What You’d Actually Work On

• Migrate our meeting booking flow onto native HubSpot forms and standardise forms across the site.
• Standardise how we segment in HubSpot, so reporting and routing run off one structure.
• Connect Google Search Console, GA4 and Merchant Center to Claude, so our client account team gets analysis and alerts automatically.
• Automate the repetitive work across client account management and sales.
• Improve what our lead emails produce. Measured on clicks and replies, not on sends.
• Systematise how we run content audits, so the standard lives in the process.
• Automate the operations behind our partnerships and JV work.
• Take over management and development of one of our products, currently sitting with our CEO.

Four of these are HubSpot and CRM work. Two are not yet scoped.

About You

The people who do well here look roughly like this.

You have built something nobody asked you to build, and a team ended up using it. Given “our account managers cannot see when a client is slipping”, you come back with what to build and why, rather than asking us to spec it. You have fixed something that was silently broken. Nothing errored, the dashboard looked fine, and it had been wrong for a week. You know HubSpot past the admin layer. Workflows, integrations, how segmentation should be architected, not just where the deals live. You can read and modify real code. AI-assisted is expected, and most of our team already works this way. Something you built is still running a year later, because you documented it or because somebody else now operates it.

How We Work

We move quickly. You’ll work autonomously and make decisions with limited information. We don’t have meetings to plan the meeting. We ship. One standing meeting a week, Tuesday ops. Everything else is driven by the project: rebuilding a process with our sales team means real contact time with them, a HubSpot cleanup means almost none. Status goes in a written standup, not a call. Everyone here has a Claude seat and uses it daily. Our CEO ships with v0. Our team ships internal skills most weeks. AI is not something you have to justify here, it is how the work gets done. The pattern of the job is the same every time. Something is manual, or slower than it should be, or spread across three people’s spare capacity. You work out what should exist, you build it, then you do the unglamorous part: document it, get people using it, and stay on it for the three weeks it takes to become how things are done.

Not For You If

• You have specced builds rather than making them. This seat needs someone who was hands on the build itself, not reviewing what someone else made.
• You need a backlog handed to you. Some of this work arrives as a problem rather than a spec, and turning it into one is the job.
• You want a software engineering job. You will write and debug code here, but the code-heavy builds sit with our developers. Most of your time goes on systems, configuration, and getting things adopted.
• You want a pure management job. A small pod to manage may come with this seat, but the job stays hands on. Most of your time goes on building, or helping others build.
• You have used AI but never shipped with it. If you cannot point to a workflow or tool you personally built and put into production, this is not the seat.

The Stack

HubSpot, n8n, Make, Zapier, Claude and Claude Code, Google Sheets and Workspace, ClickUp, Looker, Vercel, and whatever APIs the job needs.

Pay and Details

Pay: $3,000 to $4,500 USD per month, depending on experience

Type: Full time contract

Location: Anywhere

Hours: Async by default. One standing meeting a week, Tuesdays at 9am Colombia time.

Ad-hoc calls on top, and how many depends entirely on what you are working on. Our team is global, so those calls can land anywhere across that spread.

Reports to: Director of Operations. You’ll work directly with our CEO on several of the projects above

Team: You may be asked to manage a small pod of operations specialists, with support given. Most of your time is spent building, or helping others build

The Process

• A short (5min) video walkthrough. We send the brief after you apply, so you can record it in your own time.
• Initial interview with someone on the operations team.
• Interview with the Director of Operations.
• Interview with our CEO.
• We may ask for a paid test task or assessment as part of this process.