AI & Systems Administrator

Applecart; New York (NY); On-site; USD 150,000 - 185,000; Full time

Job summary

Applecart is hiring an AI & Systems Administrator in our New York City office. You will administer, secure, and optimize the AI tools and platforms used across Applecart.

This includes managing access, usage policies, and integrations for large language model (LLM) platforms, AI-enabled SaaS applications, and internal AI workflows. You will partner closely with IT to extend existing systems administration practices into the AI domain, while helping teams adopt AI tools safely and effectively.

Qualifications

• 3+ years of IT systems administration, AI operations, or similar role.
• Hands-on experience administering AI/LLM platforms (e.g., Claude/Anthropic, OpenAI, Google Gemini, Microsoft Copilot) at the enterprise level.
• Strong administration experience with identity and SaaS platforms (Okta, Google Workspace, Slack, MS Office).
• Familiarity with AI governance, data privacy, and acceptable-use policy design.
• SSO and integration experience (Okta, OneLogin) for connecting AI tools to enterprise identity.
• Python scripting to automate administration, reporting, and monitoring tasks.
• Understanding of data security and DLP concepts as applied to AI tools.
• Experience supporting SOC 2 audits or similar compliance frameworks.
• Strong written and verbal communication skills, with the ability to train non-technical users.
• Impeccable attention to detail and superior organizational skills.

Responsibilities

• Serve as the primary point of contact for internal AI tooling support, onboarding, and troubleshooting.
• Administer AI platforms and licenses (provisioning, deprovisioning, access controls, and cost/usage monitoring).
• Define and enforce AI usage policies, including data handling, acceptable use, and model governance.
• Support safe integration of AI tools with existing systems (SSO, identity, and data sources).
• Improve AI security and compliance posture, including data loss prevention and audit readiness.
• Audit and monitor AI usage logs, and help set and track budgets to ensure responsible, cost-effective AI usage.
• Partner with the IT Director on large initiatives such as AI governance frameworks, vendor evaluation, and SOC 2 readiness for AI systems.
• Build automations and scripts to streamline AI tool administration and reporting.
• Educate and train employees on responsible, effective AI use.

Skills

IT systems administration

AI operations

AI tooling administration

Identity & SaaS administration

SSO integration

Python scripting

Data security & DLP

SOC 2 / compliance support

Training non-technical users

Job description

Applecart is the leading technology company that C-suites rely on to reach business-critical decision makers. The most important decisions are made by the hardest people to reach and influence. Historically, C-suite leaders have lacked the tools to reach the stakeholders who matter most to their business. The C-suites of hundreds of Fortune 500 companies, major agencies, trade associations, nonprofits, and governments use Applecart to put their best content in front of business-critical decision makers and those they trust — from policymakers and investors to CEOs, key employees, members of the media and more. Decision makers are informed by what they read, learn from advisors, hear from colleagues, and discuss with family and friends. To break through to them, you must reach them through the only channel that really moves them: those they know and trust. Applecart's platform uses publicly available data to map billions of social relationships between nearly every American adult and enable clients to deliver content directly to decision makers and those who matter most to them.

We are hiring an AI & Systems Administrator in our New York City office.

About The Role

You will be responsible for administering, securing, and optimizing the AI tools and platforms used across Applecart. This includes managing access, usage policies, and integrations for large language model (LLM) platforms, AI-enabled SaaS applications, and internal AI workflows. You will partner closely with IT to extend existing systems administration practices into the AI domain, while helping teams adopt AI tools safely and effectively. In this position, you will work with IT, Security, HR, Business Operations, and Platform teams. This role will report to the Director of Information Systems and Technology.

What You'll Do

• Serve as the primary point of contact for internal AI tooling support, onboarding, and troubleshooting.
• Administer AI platforms and licenses (provisioning, deprovisioning, access controls, and cost/usage monitoring).
• Define and enforce AI usage policies, including data handling, acceptable use, and model governance.
• Support safe integration of AI tools with existing systems (SSO, identity, and data sources).
• Improve AI security and compliance posture, including data loss prevention and audit readiness.
• Audit and monitor AI usage logs, and help set and track budgets to ensure responsible, cost-effective AI usage.
• Partner with the IT Director on large initiatives such as AI governance frameworks, vendor evaluation, and SOC 2 readiness for AI systems.
• Build automations and scripts to streamline AI tool administration and reporting.
• Educate and train employees on responsible, effective AI use.

Experiences And Capabilities You Bring

• 3+ years of experience in IT Systems Administration, AI operations, or a similar role.
• Hands-on experience administering AI/LLM platforms (e.g., Claude/Anthropic, OpenAI, Google Gemini, Microsoft Copilot) at the enterprise level.
• Strong administration experience with identity and SaaS platforms (Okta, Google Workspace, Slack, MS Office).
• Familiarity with AI governance, data privacy, and acceptable-use policy design.
• SSO and integration experience (Okta, OneLogin) for connecting AI tools to enterprise identity.
• Python scripting experience to automate administration, reporting, and monitoring tasks.
• Understanding of data security and DLP concepts as applied to AI tools.
• Experience supporting SOC 2 audits or similar compliance frameworks.
• Strong written and verbal communication skills, with the ability to train non-technical users.
• Impeccable attention to detail and superior organizational skills.

This is a hybrid role. Work from home or in the office on Monday and Friday, and in Applecart's New York City office Tuesday through Thursday.

Compensation

Our compensation package consists of three components: (i) a base salary, (ii) annual cash bonus, and (iii) generous equity compensation. The base salary range for this role is between $150,000.00 - 185,000.00, based on the candidate's experience and skills relative to the requirements listed above. The salary range provided is exclusive of discretionary annual cash bonus and equity compensation. The salary range provided for this role is specific to candidates located in the New York City area.

A Few Facts About Us

• Applecart's platform has been used by hundreds of industry-leading clients spanning Fortune 500 companies like Blackstone and Intuit, leading nonprofit organizations like the Environmental Defense Fund, and top-tier advertising and communications agencies like Teneo, FGS, Weber Shandwick, and OMD.
• Applecart is growing quickly - over the last 3 years, we've increased our bookings by 10X, grown our headcount by 4X, and we're cashflow positive.
• Our senior leadership team includes two members of the Forbes 30 under 30 list for Marketing and Advertising, the former Head of Product at Moat, Oracle's online ad measurement platform, a former senior White House advisor, early sales and talent leaders from Google and Twitter, two of the Democratic Party's most successful pollsters and strategists, a former CRO of a high-growth tech company with hundreds of millions in ARR, and alums of top-tier organizations like Bain, Amazon and Simpson Thacher.
• Our investors include Bain & Company, global sports, entertainment and marketing giant Endeavor, KKR Co-Founder Henry Kravis, entrepreneur Chris Burch, a founder of Palantir, senior engineering leaders at Twitter and Yelp, former Fortune 50 and advertising agency CEOs, and a number of well-known venture capitalists. Ari Emanuel, CEO of TKO and Executive Chairman of WME, and Jennifer Fonstad, Owl Capital Managing Partner, serve on our board.
• Our work has been featured on Morning Joe on MSNBC, BloombergTV and The Colbert Report, and in Axios, BusinessWeek, the Associated Press, Forbes, the Washington Post, and Politico, among many others.