Agronomy Support Coordinator- AgVantage FS - Randalia, IA

AgVantage FS; Randalia (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

AgVantage FS, headquartered in Waverly, Iowa with branches across Northern and Eastern Iowa, seeks an administrative support professional. The role covers customer service, billing, inventory controls, and general clerical duties to support agronomy operations and related services.

The candidate should have 1–3 years of clerical experience, proficiency with Microsoft Office, and the ability to multi-task in a busy office environment. Some travel or driving may be required from time to time.

Qualifications

• 1–3 years of clerical related work experience with professional communication skills.
• Proficient in Microsoft Office; ability to multi-task and prioritize.
• Must have and maintain a valid driver's license and satisfactory driving record.

Responsibilities

• Record transactions within 24 hours of inventory leaving the facility.
• Apply customer payments on account in a timely and accurate manner.
• Assist with inventory cycle counts and research discrepancies.
• Learn and utilize Agvance accounting software and adapt to updates.
• Communicate with customers and management by phone or in person.
• Perform general office duties: mail, filing, forms, and inventory.

Skills

Customer service

Microsoft Office

Data entry

Communication

Education

Associate’s degree

Tools

Agvance software

Job description

AgVantage FS is headquartered in Waverly, Iowa with branches in Northern and Eastern Iowa. AgVantage FS has about 400 employees (including seasonal workers) and approximately 23,000 customers. The cooperative does business in agronomy, energy, precision agronomy, and agri-finance. AgVantage FS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

Purpose And Summary Statement

Performs a wide variety of agronomy administrative support and office clerical functions to include customer service, billing, and inventory controls.

Essential Job Functions

• Records transactions within 24 hours of inventory leaving the facility
• Complies with administrative policies, procedures, safety rules, and governmental regulations
• Work closely with Crop Specialist(s) to assist with entry of customer booking and sales transactions
• Apply customer payments on account in a timely and accurate manner
• Assist with inventory cycle counts and research any findings
• Ability to learn and utilize accounting software (Agvance) and adapt to ongoing changes that increase operational efficiencies
• Communicates with customers and management staff via telephone or in person. Answers questions, research discrepancies, and disseminates information when necessary to appropriate personnel.
• Performs general office duties such as, opening, dating, sorting, and distributing mail, preparing courier bags for pickup, distributing, and updating forms, address labels, mailing lists, and office materials inventory, filing all delivery and receiving paperwork daily.
• Operates office machines, such as photocopiers and scanners, fax machines, voice mail systems, personal computers and computer systems (i.e. Microsoft Office).

Other Job Functions

• Ensure cleanliness of office space.
• Help prepare for meetings to include ordering meals as needed.
• Occasionally may be asked to drive and run local errands as requested.
• May be required to cross-train and substitute for other administrative positions.
• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.
• Performs all other duties as assigned.

Requirements

• Normally requires an Associate’s degree (A.A.), or the equivalent thereof, and 1 – 3 years or more of clerical related work experience to demonstrate knowledge of professional communication skills, customer service, and ability to multi-task.
• Proficient in Microsoft Office (Excel, Outlook, Teams, Word)
• Demonstrate essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.
• Must have and maintain a valid driver’s license and satisfactory driving record.
• May be required to work extended hours beyond those considered “normal” to meet seasonal demands.
• Work is conducted mainly in a typical office environment, with slight exposure to other warehousing or storage facilities with generally satisfactory conditions, sometimes in a noisy, open area while interacting with team members and serving customer’s needs.
• Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position.
• We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.
• Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.