Agreements Coordinator

Bering-Alaka'ina Holdings, LLC; Silver Spring (MD); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401K with company match

Medical insurance

Dental insurance

Disability insurance

Life insurance

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC is seeking an Agreements Coordinator to support our government client in Silver Spring, MD. You will develop, process, and coordinate DoD agreements (MOAs/MOUs/ELAs) in line with DoDI 4000.19 and related regulations.

You will oversee 55–65 agreements monthly, maintain tracking, and act as the main POC for WRAIR coordination, including funding and G-Invoicing tasks. A relevant Bachelor's degree and DoD experience are required.

Qualifications

• Bachelor's degree in public administration, business administration, contract management, finance, or legal studies.
• 2–5 years direct DoD agreements drafting, evaluation, and processing experience.
• Experience with MIPRs and the government invoicing processes.
• Knowledge of DoDI 4000.19, AR 5-9, and related regulations.
• Proficiency with agreement tracking tools and financial systems.

Responsibilities

• Provide agreements coordination and program support for WRAIR through RMD.
• Develop, process, coordinate, review, and revise agreements (MOAs/MOUs/FS 7600A/ELAs).
• Ensure compliance with DoDI 4000.19 and related regulations across agreements.
• Oversee 55–65 agreements monthly and maintain tracking spreadsheets.
• Serve as main POC for WRAIR and forward labs; prepare OAAs for review.
• Provide technical/analytical support and recommendations on agreement formats.
• Coordinate with budget analysts to ensure funding and cost codes.
• Support meetings, negotiate terms, and provide live status updates.
• Staff agreements through WRAIR systems and obtain signatures.
• Support G-Invoicing submissions for funded agreements.

Skills

DoD agreements

MIPRs

G-Invoicing

DoDI 4000.19

Regulatory knowledge

Lifecycle management

MTAs

CRADAs

CTAs

Endnote

Office suite

Education

Bachelor's degree in public/contract management/finance/legal studies

Tools

G-Invoicing

GFEBS

Job description

Bering-Alaka`ina Holdings, LLC has a potential need for an Agreements Coordinator to provide support for our government customer in Silver Springs, MD.

DESCRIPTION OF RESPONSIBILITIES:

• Provide agreements coordination and program support services for WRAIR through RMD.
• Services shall include support for the development, processing, coordination, review, and revision of agreements between WRAIR and other organizations.
• Provide program, technical, analytical, and coordination support throughout the agreements process and shall ensure work performed under this section is consistent with DoDI 4000.19, Support Agreements, applicable WRAIR regulations, Army regulations, and other Government policies procedures governing WRAIR agreements.
• Oversee and manage around 55 to 65 agreements on a monthly basis as well as maintain agreements spreadsheet to ensure all pending, in-processing, and completed agreements are tracked/monitored on a daily-basis.
• Support Agreements consist of Memorandum of Agreements (MOAs), Memorandum of Understanding (MOUs), Interagency Agreements (FS 7600A), Enterprise Level Agreements (ELAs).
• Monitor preparation of support agreements and facilitate coordination and approvals.
• Serve as the main POC for WRAIR, including forward labs.
• Prepare draft command-level and Overarching Agreements (OAA) for review and approval.(A.022 - OAAs)
• Provide technical/analytical support and recommendations concerning Support Agreements.
• Analyze and recommend to the designated Government official for determination which agreement format (Memorandum of Agreement, Memorandum of Understanding, and Interagency Agreements) should be used depending on whether one or more parties are federal agencies and if funding is involved.
• Develop and recommend internal processes to ensure the establishment of an agreement is approved internally at WRAIR and work with WRAIR budget analysts to ensure funding is available and cost codes are estimated appropriately.
• Support meetings, analyze proposed terms, and prepare alternatives. Authorized Government Officials shall negotiate/commit the Government.
• Provide meeting support to WRAIR branches to synchronize and provide live status updates on agreements.
• Staff agreements through the WRAIR staffing system and obtain WRAIR Command level signatures for all agreements.
• Provide program and technical support for the Department of Treasury's system, G-Invoicing. Draft and, after Government review and approval, upload all agreements involving funding into G-Invoicing.
• Other duties as assigned by Supervisor.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• A Bachelor's degree in public administration, business administration, contract management, finance, or legal studies is highly recommended.

REQUIRED SKILLS AND EXPERIENCE:

• Specialized DoD Agreements Experience: At least 2 to 5 years of direct experience drafting, evaluating, and processing support agreements under the governing policy DoDI 4000.19 (Support Agreements)
• Practical experience handling financial exchange vehicles, including Military Interdepartmental Purchase Requests (MIPRs) and the Department of the Treasury's G-Invoicing system (required for intragovernmental reimbursable transactions
• Regulatory Knowledge (DoDI 4000.19 & AR 5-9): Comprehensive understanding of interservice, intragovernmental, and joint-base area support responsibilities.
• System Proficiency: Familiarity with the coordination tools utilized for agreement tracking, database management, and financial systems (e.g., GFEBS or G-Invoicing).
• Multi-Year Agreement Lifecycle Management: Tracking agreements through their lifecycle (support agreements are typically reviewed every 3 to 5 years and expire after 10 years)
• Expertise in Microsoft Office product suite, Experience with creation and maintenance and understanding government agreements including MTAs, CRADAs, CTAs and Clinical Trial Agreements
• Expertise in Microsoft Office product suite, Endnote reference manager

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a born or naturalized U.S. Citizen (for the purposes of this work a green card, or visa status are not permissible.)
• Must complete a National Agency Check with Inquiries (NACI) background check (or an equivalent or higher investigation) or have an open, pending investigation prior to commencement of work

COMPENSATION DETAILS:

This posting is a pooling requisition only for a position(s) associated with a proposal for a Government contract. A hiring action will not be made from this requisition, and salary information is not available.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kūpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kīkaha Solutions, LLC;and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com