Afterschool Program Coordinator - McDowell

YMCA of Western North Carolina; Marion (NC); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Free individual membership to YMCA ofW

Discounted membership for household

Discounted program fees

start a 403(b) retirement plan (retire

Professional development

Job summary

YMCA of Western North Carolina is seeking a Program Coordinator to lead the Out-of-School Time program at a Marion facility. The role requires coordinating day-to-day operations, supervising youth participants, and ensuring activities comply with YMCA policies and regulations.

The ideal candidate will have a High School Diploma, 1+ year youth experience with leadership responsibilities, and be able to obtain a mini-bus certification.

Qualifications

• Must be at least 21 years old.
• Must have at least a High School Diploma; Bachelor's degree preferred.
• Minimum 1 year of experience working with youth in educational or recreational settings with supervisory responsibilities.
• Within 120 days of employment, obtain NC School-Age Professional Scale level 4 or an equivalent combination of education and experience.
• Must be able to obtain mini-bus certification.

Responsibilities

• Coordinate the day-to-day operation of the out-of-school-time program.
• Provide daily supervision and activities for a group of program participants.
• Collaborate with the Youth Services Directors to ensure programs comply with policies and regulations.
• Create, complete, review, update, store, and maintain records as required.
• Provide orientation and ongoing support for staff, including group leaders, tutors, and volunteers.
• Coordinate with school administration, teachers, and community partners to meet participants' needs.
• Assess program supplies, venues, and staffing; address issues with Youth Services Directors.
• Plan and implement parent, family, and community engagement activities.
• Maintain regular parent communication through daily check-ins and newsletters.
• Follow protocols for incident and emergency response.
• Utilize standard software (Word, Excel, PowerPoint, Teams) and hardware for tasks.
• Models inclusive behaviors and supports diversity.

Skills

Communication skills

Computer skills

Organizational skills

Interpersonal skills

Education

High School Diploma

Bachelor's degree preferred

NC School-Age Professional Scale Level 4 certification within 120 days

Job description

Job DetailsLevel: ExperiencedJob Location: McDowell - Marion, NC 28752Position Type: Part-time HourlyEducation Level: High SchoolSalary Range: $18.99 HourlyJob Shift: Hours VaryJob Category: Child CarePart-Time Position - M-F, 2p.m. - 6:30/7 p.m.

ABOUT US

The nonprofit YMCA of Western North Carolina strengthens local communities through youth development, healthy living, and social responsibility. Founded in 1889, we engage more than 100,000 people - regardless of age, income, or background - to nurture the potential of children and teens, improve the region's health and well-being, and provide opportunities to give back and support the community. We do this through seven YMCAs, dozens of program sites, and YMCA Camp Watia. As the state's largest provider of licensed school-age childcare, we give more than 1,000 children a day the opportunity to learn, grow, and thrive. We are made up of people of all ages, from all backgrounds, working side by side to ensure that everyone can reach their full potential with dignity. Thus, we are "For All". Our core values are caring, honesty, respect, and responsibility, and they guide everything we do. We are committed to being an organization that exposes and addresses social constraints that limit and/or negatively affect all humans from all walks of life. We recruit staff who are passionate about giving back to the community, helping people, and upholding our core values. For more information, please visit ymcawnc.org.

ABOUT THE ROLE

The Program Coordinator leads the Out-of-School Time (OST) program at an assigned facility. Facility assignment may be permanent or may vary by day based on operational need. Regardless of site assignment, the essential functions, qualifications, and expectations of this role remain consistent. The Program Coordinator must have the competencies, skills, and proven leadership ability to successfully carry out the YMCA mission, goals, and vision for serving the community under the direction and guidance of the District Program Director. Hours vary seasonally, with an up to 40-hour workweek during summer camp and school's out weeks and a up to 29 a week hours during after-school programming.

ESSENTIAL FUNCTIONS

• Coordinate the day-to-day operation of the out-of-school-time program.
• Provide daily supervision and activities for a group of program participants.
• Collaborate with the Youth Services Directors to ensure that all program activities are planned and implemented in compliance with all required policies of the YMCA of Western North Carolina, state, and federal regulations.
• Create, complete, review, update, revise, store, and maintain records as required.
• Provide orientation and ongoing support for program staff, including group leaders, tutors, and volunteers.
• Coordinate with the school's administration, teachers, and other community partners to successfully implement the program and meet participants' needs.
• Regularly assess program supplies, venues, and staffing, and collaborate with Youth Services Directors to address identified issues.
• Plan and implement meaningful opportunities for parent, family, and community engagement with the YMCA program on a regular basis.
• Parent Communication through daily check ins and monthly newsletters.
• Follow established protocols to coordinate incident and emergency response.
• Utilize standard business software systems (Microsoft Word, Excel, PowerPoint, Teams; Daxko Operations and Attendance Tracker), and hardware systems (laptops, printers, smartphones, 2-way radios) to accomplish daily administrative and operational tasks. Average 15 hours per week.
• Models inclusive behaviors and embraces all dimensions of diversity
• Supports service line/department in actively working toward association-level objectives, as measured by identified goals/KPIs
• Participates in the budgeting process within their service line/department and serves as a good steward of association resources
• Perform all other duties assigned.

ABOUT YOU

Qualifications

• Must be at least 21 years of age.
• Must have at least a High School Diploma
• Bachelor's degree related to youth development, recreation, or education is preferred.
• Must, within 120 days of employment, obtain and maintain a level 4 or higher certification on the NC School-Age Professional Scale, or an equivalent combination of education and experience.
• A minimum of 1 years of relevant experience working with youth in an educational or recreational setting, including at least 1 years in an administrative or leadership supervisory capacity with demonstrated decision making ability.
• Must be able to obtain mini-bus certification.

Knowledge, Skills, and Abilities

• Must possess oral, auditory, and written communication skills appropriate for interacting with both children and adults.
• Excellent personal computer skills and experience with standard business software.
• Requires strong organizational skills, prioritization of workloads in order to meet deadlines, as well as detail orientation and conscientiousness.
• Must have excellent interpersonal, public relations, and communications skills.

PHYSICAL ASPECTS OF THE JOB

• Must be able to stand and/or be active for extended periods of time.
• Must be able to lift 35 pounds.
• Must be able to clearly see, hear, and speak.
• Must be able to solve, reason, make decisions, and use sound judgment when distracted by noise and activity.

PART-TIME BENEFITS

• Free individual membership to all YMCA of WNC locations
• Discounted membership for household members
• Discounted program fees (swim lessons, youth sports, summer camp, and more)
• Start a 403(b) smart savings account on day one of employment (optional) and begin eligibility for the YMCA retirement plan
• Professional development opportunities through local and Y-USA training

The YMCA of Western North Carolina is committed to equal opportunity in terms and conditions of employment for all employees and job applicants without regard to race, color, faith, gender, pregnancy, national origin, age, disability, sexual orientation, gender identity, veteran status, citizenship status, genetic information, gender expression, or any other characteristic protected by applicable law, except where a bona fide occupational qualification applies.