AEC - Surgical Coordinator-Travel JS

US Eye; Elizabeth City (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(K) Company Match

Medical and Dental Insurance

Vision Benefits

Flexible Spending Accounts

Pet Insurance

Disability Insurance

Life Insurance

Continuing Education

Paid Time Off

Job summary

US Eye in Elizabeth City, NC is seeking a Surgical Coordinator to manage scheduling for eye surgeries, pre/post-op coordination, and patient education on premium lenses. You will work with our financial team to obtain authorizations and explain patient financial responsibilities. Travel between AEC locations is required as needed.

The role emphasizes concierge service, accurate scheduling, and clear communication with patients and clinicians to ensure a smooth surgical experience.

Qualifications

• High school diploma required.
• Experience with Microsoft Office.
• Prior experience in customer service.
• Associate’s degree preferred.

Responsibilities

• Maintain a concierge level of customer service for our surgical patients.
• Educate patients on lens options, procedures, and pricing based on physician recommendations.
• Coordinate insurance authorizations with the financial team and collect patient financial responsibilities.
• Assist patients with setting up payment plans and collecting co-pays, co-insurances, and deposits.
• Stay in constant communication with patients regarding insurance or scheduling updates.
• Schedule ASC surgeries, preoperative, and postoperative appointments per physician protocols.
• Coordinate all financial and scheduling paperwork prior to surgery.

Skills

Customer service experience

Microsoft Office

Communication skills

Attention to detail

Education

High school diploma

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

JOIN OUR TEAM

Surgical Coordinator

About US EYE: US Eye, is a physician-led, patient-centric network of eye care practices committed to providing exceptional patient service through premium technology and unrivaled provider expertise. We are one of the nation’s leading multi-specialty physician groups providing patients with care in ophthalmology, optometry, dermatology and facial surgery. With 50 clinics and 5 surgery centers, led by 95 providers and more than 1,000 team members system wide, we deliver world class care to patients throughout Florida, the Carolina's and Virginia.

About Albemarle Eye Center: Dr Jitendra Swarup and the vision care experts at Albemarle Eye Center provide a wide range of ophthalmic services in the Edenton, Elizabeth City, Kinston, Kitty Hawk, and Washington locations. We are pleased to offer services ranging from LASIK laser eye surgery, LenSx® Laser Cataract Removal, oculoplastics, glaucoma treatment, in addition to routine eye exams and contact lens fittings. Our team of eye doctors is proud to provide personalized service with an unparalleled commitment to excellence. Our practice is dedicated to providing you and your family with quality eye care and state-of-the-art medical and surgical treatment.

Job Summary: Surgery Counselors ensure all aspects of scheduling surgery, including facilitating post-op appointments, obtaining necessary clearances, communicating with ASC, obtaining patient signatures when needed, and providing patient education on premium lenses as well as what to expect before, during, and after surgery. This position also works directly with our financial team to obtain appropriate insurance authorizations and advise patients of any financial responsibilities. They are the liaison between the patient and clinical staff for all surgical patients and will focus on building the relationships with patients investing in Cataract and Refractive Surgery.

ESSENTIAL JOB FUNCTIONS (other duties as required):

• Maintain a customized, concierge level of customer service for our surgical patients.
• Educate patients on surgical procedures, appropriate lens options and pricing based off physician recommendations, and explain how these options fit with the patient’s lifestyle goals.
• Works with the financial team to ensure they have the appropriate information needed to obtain insurance authorizations and collect any patient financial responsibilities
• Assists patients with setting up payment plans, and collects all co-pays, co-insurances, surgical deposits, and full amounts.
• Stay in constant communication with the patient of any insurance or scheduling updates.
• Schedules all ASC surgeries, preoperative, and post-operative appointments according to physician scheduling protocols.
• Coordinates all financial and scheduling paperwork prior to surgery.

Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.

COMPETENCIES:

• Demonstrated ability to follow oral and written instructions.
• Demonstrated knowledge of material, methods, instruments, and equipment.
• Demonstrated ability to read, write and perform mathematical calculations.
• Must be able to maintain a high degree of confidentiality. Ability to multi-task, work in a fast-paced environment and manage time accordingly to meet deadlines and requirements of the organization.
• Ability to follow instructions, work well with others and alone with minimal supervision.
• Ability to document in both a technical and easy to understand manner.
• Demonstrated knowledge of medical and surgical terminology.
• Demonstrated professional mannerism and attire.
• Demonstrate ability to counsel and educate patients surgical procedures and lens options.

TRAVEL:

• Travel to other locations will be required. This team will travel between AEC locations: Elizabeth City, Kinston, Kitty Hawk & Washington.

Education and Experience:

• High school diploma.
• Experience with Microsoft Office products.
• Prior experience in customer service.
• Must be able to work under pressure and respond to patient requests in a positive manner.
• Associate’s degree (preferred).

Position Type and Expected Hours of Work:

This is a full-time position located in [CITY, STATE]

Days and hours are 8:00-5:00

Benefits:

• 401(K) Company Match
• Medical and Dental Insurance
• Vision Benefits
• Flexible Spending Accounts
• Pet Insurance
• Disability Insurance
• Life Insurance
• Continuing Education
• Paid Time Off

US Eye provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.