Advisor, Gifts-In-Kind (GIK) Operations & Strategy (P3)

Save the Children 2022; Lexington (KY); Hybrid; USD 75,000 - 84,000; Full time

Benefits offered by this job

Flexible schedules and time off

Health care, dental and vision

Retirement savings plan

Wellness days and mental health

Employee Assistance Program

Learning & Growth opportunities

Job summary

Save the Children seeks an Advisor, Gifts-In-Kind (GIK) Operations & Strategy (P3) to optimize donated products for programs and donors. The role links GIK with U.S. Programs, Head Start, and Corporate Partnerships, ensuring timely evaluation, allocation, and impact reporting.

The hybrid Lexington, KY position requires onsite presence at the warehouse three days per week, with strong operational, systems, and project management skills.

Qualifications

• Bachelor’s degree or equivalent experience; 5+ years in operations, project management or donor services.
• Advanced MS Excel reporting and data management skills.
• Experience with CRM and workflow tools (TrackVia, Salesforce, Blackbaud).
• Professional proficiency in English.

Responsibilities

• Develop and maintain annual Gifts-In-Kind allocation strategies and distribution plans.
• Create receiving, inventory management and distribution plans for approved donations.
• Maintain GIK Strategy and Needs List based on program needs and stakeholder feedback.
• Collaborate with Corporate Partnerships to align strategy and manage donor opportunities.
• Develop reports combining inventory, distribution, and program impact data.

Skills

MS Office Suite

Project management

Stakeholder engagement

CRM experience (Blackbaud, Salesforce)

TrackVia familiarity

English proficiency

Education

Bachelor’s degree or equivalent experience

Tools

Blackbaud CRM

Salesforce

TrackVia

Job description

Advisor, Gifts-In-Kind (GIK) Operations & Strategy (P3)

Job Category: Procurement

Requisition Number: ADVIS008537

• Posted : November 3, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Hybrid-Lexington, KY
800 Corporate Dr.
Lexington, KY 40503, USA

Description

Build Your Future, Brighten Theirs

At Save the Children, you’ll join a century‑long legacy of leading meaningful impact when it matters most. We empower you to innovate, collaborate and grow alongside people who share your commitment to kids and each other. You bring the drive – and together, we’ll build a better world for children.

The Role

As the Advisor, Gifts-In-Kind (GIK) Operations & Strategy, you will play a pivotal role in maximizing the impact of donated products and resources to support children, families, and communities across Save the Children programs. This position serves as the primary operational link between the Gifts-In-Kind team, U.S. Programs, Head Start, and Corporate Partnerships, ensuring donated products are strategically evaluated and allocated to meet program priorities and donor objectives. The role requires strong operational management, stakeholder engagement, systems management, and project management skills to improve program outcomes

Location

Hybrid – Lexington, KY

This position is based in the Lexington, Kentucky office and requires onsite presence at the Lexington warehouse office a minimum of three days per week.

What You’ll Be Doing (Essential Duties)

*not inclusive of all role responsibilities. May be subject to change

• Develop and maintain annual allocation strategies, product needs assessments, and distribution plans in collaboration with the Senior Director and the State, Program, and Finance teams. Review, evaluate, and approve book title selections and donated products from Corporate and select non-profit partners, ensuring timely turnaround from offer to approval. Assess Gifts-In-Kind opportunities against organizational priorities, program needs, operational capacity, and donor objectives.
• Develop receiving, inventory management, and distribution plans for approved donations.
• Maintain and update the annual Gifts-In-Kind Strategy and Needs List based on evolving program requirements and stakeholder feedback.

Corporate Partnerships & Donor Operations (30%)

• Collaborate with Lead Advisor, GIK, Corporate Partnerships to align on strategy, goals, pipeline status, and ad hoc projects as needed.
• Evaluate incoming Gifts-In-Kind opportunities and provide timely recommendations regarding acceptance, feasibility, allocation, and implementation.
• In concert with Corporate Partnerships account manager, liaise directly with companies to facilitate all logistics for in-kind donations
• Manage and maintain the Gifts-In-Kind opportunity pipeline, ensuring accurate documentation and timely updates.
• Perform regular reconciliations between BBEC, TrackVia, Agresso, and related databases to ensure data integrity and reporting accuracy.
• Participate in donor meetings and provide operational expertise regarding product sourcing, inventory management, and program alignment.
• Present Gifts-In-Kind strategy, inventory trends, and program priorities during Corporate Partnerships planning and review meetings.
• Develop and deliver quantitative and qualitative donor reports combining inventory, distribution, utilization, and impact data, including beneficiary feedback, stories, testimonials, and program outcomes.

Systems, Reporting & Knowledge Management (20%)

• Manage and continuously improve SharePoint sites, Microsoft Teams channels, allocation trackers, receiving plans, and knowledge management resources.
• Develop, maintain, and enhance reporting tools, process documentation, and standard operating procedures.
• Ensure the accuracy, consistency, and accessibility of operational data and resources across all GIK platforms.
• Identify opportunities for process automation, workflow improvements, and enhanced reporting capabilities.
• Support organizational knowledge sharing by maintaining centralized resources and documentation.

Organizational Engagement & Special Projects (10%)

• Lead semi-annual planning sessions with State Leads to review program needs, product priorities, and Gifts-In-Kind strategy.
• Facilitate quarterly coordination meetings with State Operations Administrators and other key stakeholders.
• Develop and maintain a centralized content management process to collect and organize impact stories, photos, testimonials, quotes, and other program outcomes.
• Contribute to special projects and continuous improvement initiatives that strengthen the effectiveness and efficiency of the Gifts-In-Kind program.

Required qualifications for the role

• Minimum of a bachelor’s degree or equivalent experience, plus at least 5 years of relevant experience in operations, project management, inventory management, donor services, philanthropy operations, or related fields.
• Advanced proficiency with Microsoft Office Suite, particularly Microsoft Excel, including reporting, analysis, and data management.
• Experience working with CRM systems such as Blackbaud CRM, Salesforce, or similar platforms.
• Experience managing information systems and workflow tools such as TrackVia or comparable platforms.
• Strong project management, organizational, and prioritization skills, with the ability to manage multiple deliverables and competing priorities simultaneously.
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English

Preferred Qualifications

• Experience managing Gifts-In-Kind programs, product donation programs, inventory allocation, or nonprofit operations.
• Experience using TrackVia or similar no-code/low-code platforms, including Airtable, Smartsheet, ServiceNow, or AppSheet.
• Experience designing and maintaining dashboards, custom reports, workflows, and performance tracking tools used for decision-making.
• Knowledge of nonprofit accounting practices, inventory valuation, financial reconciliation, and operational reporting.
• Experience administering SharePoint, Microsoft Teams, and enterprise collaboration platforms.
• Certification or professional training in project management, business process improvement, operations management, or data analytics is a plus.

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 3 - Locations significantly below the US National Labor Cost Average: Target Salary for this position is $74,800 - $83,600 base salary

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here ).

Join a Culture of Collaboration, Creativity and Inclusion

At Save the Children, you’ll find nonprofit jobs with purpose. Whether you’re working in advocacy, fundraising or operations, you’re part of a mission-driven organization that’s giving kids a healthy start in life, opportunities to learn and protection from harm.

Every role supports lifesaving humanitarian and development programs anchored in safeguarding children's rights, dignity and well-being – across the U.S. and around the world.

We invest in our people with competitive compensation, comprehensive employee benefits, a deep commitment to employee health and wellness, generous paid family leave and an inclusive culture where everybody belongs.

• Flexible schedules and time off:Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health:Competitive health care, dental and vision coverage for you and your family
• Family:A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program:Annual merit increases and/or additional incentives for eligible employees
• Retirement:A retirement savings plan with employer contributions (after one year)
• Wellness:15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth:Access to internal and external learning & development opportunities and mentorships

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.