Advancement Operations Coordinator - Engineering

Usmd; College Park (MD); On-site; USD 62,080 - 70,000; Full time

Job summary

The Advancement Coordinator at the A. James Clark School of Engineering supports the Engineering Advancement Office by handling administrative, financial, and operational tasks, including budget monitoring, travel logistics, vendor payments, and compliance with university policies.

This role also schedules meetings with donors and external stakeholders and coordinates onboarding and team logistics. The position requires a bachelor’s degree and at least one year of administrative experience, with

Qualifications

• Bachelor’s degree from an accredited college or university.
• One year of professional administrative experience.
• Experience with budgets and enterprise systems preferred.
• Strong written communication and organizational skills.

Responsibilities

• Budget planning and monitoring, forecasting and reconciling expenditures.
• Coordinate contracts and procurements, processing vendor payments.
• Coordinate complex travel and meeting logistics and prepare briefing materials.
• Help onboard new employees and manage data within the Engineering Advancement Office.
• Schedule and supervise two to three student assistants; support events in the Baltimore–Washington region.

Skills

Office administration

Confidential information handling

Written communication

Microsoft Office

Google Suite

Policy interpretation

multitask

Education

Bachelor’s degree

Tools

Microsoft Office

Google Suite

Job description

The Advancement Coordinator at the A. James Clark School of Engineering supports the Engineering Advancement Office by handling administrative, financial, and operational tasks, including budget monitoring, travel logistics, vendor payments, and compliance with university policies.

This role also schedules meetings with donors and external stakeholders and coordinates onboarding and team logistics. The position requires a bachelor’s degree and at least one year of administrative experience, with