Advancement Operations Coordinator

Wearedream; New York (NY); Hybrid; USD 66,500 - 75,000; Full time

Benefits offered by this job

Flexible health plans

Dental and vision plans

Parental Leave

403(b) with employer match

Tuition reimbursement

Professional development fund

Paid time off (approx. 48 days/year)

Job summary

DREAM seeks an Advancement Operations Coordinator to join our Advancement team in New York. Reporting to the Senior Director of Advancement Operations, this role provides administrative, operational, and project coordination support across the department.

The coordinator partners with leadership and frontline fundraisers to enable fundraising success. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple

Qualifications

• Bachelor's degree required.
• 1–3 years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Experience coordinating meetings, calendars, projects, or events in a fast-paced environment.
• Ability to work collaboratively with colleagues across departments and with external stakeholders.
• Strong problem-solving skills and a proactive, customer-service-oriented approach.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with Salesforce or another CRM preferred.
• Interest in building a career in nonprofit fundraising, advancement, or operations.
• Belief in the DREAM mission and values; commitment to serving students and families.
• Role is part of the Advancement Team, currently 3 days in-office and up to 2 days remote per week.
• Some evening and/or weekend work may be required.

Responsibilities

• Support routine Salesforce updates, donor activity tracking, and portfolio administration.
• Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other meetings.
• Draft donor correspondence, stewardship communications, acknowledgments, and engagement materials.
• Assist with donor meeting materials, prospect briefings, and stewardship resources.
• Coordinate department meetings, planning sessions, retreats, and related activities.
• Maintain calendars, resources, documentation, and administrative tools for the Advancement team.
• Coordinate cross-functional workstreams, including purchasing, vendor coordination, and expense reconciliation.
• Provide administrative support for departmental reporting and process improvements.
• Support event planning for fundraising events and campaigns; handle registrations and logistics.

Skills

Organizational skills

Communication skills

Project coordination

Salesforce

Microsoft Office

Google Workspace

Team collaboration

Nonprofit fundraising

Customer service

Education

Bachelor's degree

Tools

Salesforce

Google Workspace

Microsoft Office

Job description

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools-growing our organization’s impact and leveling the playing field for all children. To learn more, visit wearedream.org.

DREAM seeks an Advancement Operations Coordinator to join our Advancement team. Reporting to the Senior Director of Advancement Operations, this role provides administrative, operational, and project coordination support across the Advancement department. The Advancement Operations Coordinator serves as a key partner to Advancement leadership and works closely with the Director of Special Events, Advancement Operations Manager, Special Events Manager, Annual Fund Manager, Database Manager, and frontline fundraisers to support the day-to-day operations that enable fundraising success.

This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple priorities, and building strong relationships across teams. The ideal candidate is proactive, collaborative, and eager to grow within nonprofit fundraising and Advancement Operations.

Fundraising Operations

• Support routine Salesforce updates, donor activity tracking, and portfolio administration in partnership with the Database Manager and Advancement Operations Manager;
• Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings;
• Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials, as assigned;
• Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.

Advancement Operations

• Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities, including scheduling, agendas, meeting materials, note-taking, and follow-up;
• Maintain departmental calendars, shared resources, operational documentation, and other administrative tools that support the efficient day-to-day functioning of the Advancement team;
• Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions;
• Partner with the Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review;
• Provide administrative support for departmental reporting, process improvements, and special projects that strengthen Advancement operations.

Events & Campaign Support

• Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns in partnership with the Director of Special Events, Special Events Manager, and Annual Giving Manager;
• Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events;
• Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.

Other responsibilities as assigned.

• Bachelor's degree, required;
• One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support; internships and relevant volunteer experience will be considered;
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities;
• Excellent written, verbal, and interpersonal communication skills;
• Experience coordinating meetings, calendars, projects, or events in a fast-paced environment;
• Ability to work collaboratively with colleagues across departments and with external stakeholders;
• Strong problem-solving skills and a proactive, customer-service-oriented approach;
• Proficiency with Microsoft Office and Google Workspace;
• Experience with Salesforce or another CRM, preferred;
• Interest in building a career in nonprofit fundraising, advancement, or operations;
• A strong belief in the mission and values of DREAM, including the belief that all students can succeed and a deep desire to make a difference in the lives of our students, families, and community.
• This role is part of the Advancement Team, which currently works 3 days in the office and up to 2 days remote, per week (subject to change, and with some weeks requiring more time in-person, for example for donor events).
• Some evening and/or weekend work, for example to prepare for and attend donor events, is required.

We offer comprehensive benefits including:

• Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
• The ability to select between a variety of medical plans according to what best suits the employee’s needs;
• Dental and vision plans;
• Disability benefits;
• Life insurance;
• Up to 12 weeks fully paid of Parental Leave;
• Flexible spending account options;
• Pre-tax commuter benefits (parking and transit);
• Fitness and entertainment discounts;
• A variety of support through our employee assistance program (EAP);
• 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
• Referral, performance, and tenure milestone bonuses;
• Discounted school meals through our in-house Scratch Food Program;
• Tuition reimbursement support;
• Access to a professional development fund;
• School-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days.
• Benefits are subject to change.

DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $66,500 to $75,000. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role, our salary ranges are not capped.

Our Commitment to Diversity, Equity, and Inclusion

At DREAM, diversity, equity, and inclusion are a matter of mission.

From our schools to our playing fields, DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation matters-it enriches our team culture, enhances our ability to innovate, and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body, while working to ensure that our practices are equitable, welcoming, and productive. We are dedicated to creating a world where youth, especially youth of color, have permission to dream- along with the tools and opportunities to make their dreams reality.

Come dream with us

Come dream with us.

DREAM Maxims

All Kids Can.

This Kid Can.

DREAM is Family.

Fun is a Serious Value.

Teamwork Makes the DREAM Work.

Fail. Persist. Exceed.

DREAM Big.