Advancement Manager

The Urban Assembly, Inc.; New York, Northern (NY, KY); Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Health plan

Life/AD&D/LTD covered

403(b) match

Paid time off + holidays

Transit/phone stipend

Professional development funding

Hybrid schedule

Job summary

The Urban Assembly, Inc. is a NYC-based nonprofit committed to advancing students' social and economic mobility through public education.

The Advancement Manager will drive revenue through high-quality grant writing, reporting, and donor communications, collaborating with the Advancement & Communications Team. Hybrid work with in-person days in NYC, primarily at our Financial District office and with district partners.

Qualifications

• Excellent project management skills.
• Fluency with using data to summarize impact and write compelling narratives.
• Excellent grammar and written communication skills; experience writing grant proposals and reports.
• Data management and/or Excel skills.
• A proactive approach to managing complex cross-team initiatives.
• Strong organizational skills and ability to manage multiple projects simultaneously.

Responsibilities

• Grant Writing, Reporting, and Management (50%): Write proposals/reports; manage submissions to foundations and donors.
• Donation Tracking, Management, and Reporting (20%): Oversee donation administration; logging in Salesforce; prepare donor letters.
• Prospect Research (10%): Conduct routine donor prospect research; stay updated on philanthropy trends.
• Team Support (10%): Assist with events and create donor communications.
• Additional Responsibilities (10%): Support quarterly content calendar; integrate equity in grant writing.

Skills

Project management

Data-driven storytelling

Grant writing & reports

Data management/Excel

Cross-team coordination

Multitasking & organization

Tools

Salesforce

Job description

Advancement Manager

This is a New York City based hybrid position which requires a blend of onsite work with schools and district teams across NYC, days at Urban Assembly’s central office in Manhattan’s Financial District, and remote work. The current expectation is that employees work in person at least 2 days per week, with the possibility of additional in-person days based on organizational or team needs.

Starting Salary: $85,350

Our target start date is October 20, 2026. Special consideration will be given to candidates who apply by September 14, 2026. This position will remain open until filled.

ABOUT US

The Urban Assembly (UA) is a non-profit that promotes social and economic mobility by innovating in public education, both in its 22 New York City schools and in the solutions it offers to school districts nationwide. The Urban Assembly founded more than 20 small, career-themed high schools in New York City since 1997, pioneering career-connected education. Its school design and support enabled the Urban Assembly to develop high-impact learning solutions for schools and districts nationwide.

Under the mission of advancing students’ social and economic mobility by improving public education, the Urban Assembly partners with schools and districts to design and scale solutions that improve social-emotional learning, post-secondary readiness and success, and instructional quality. The UA values the uniqueness of every student, and our work honors the various social and cultural contexts from which they come. We acknowledge the historical barriers created by education systems to perpetuate the social inequities that keep students of color from accessing postsecondary and career opportunities - and commit to dismantling these barriers.

ABOUT THE JOB

Job Title: Advancement Manager

Reporting To: Deputy Director of Advancement and Communications

Team: Advancement and Communications Team (comprising three passionate members)

Role Overview:

The Development Manager is a key player on the Advancement team, dedicated to boosting revenue through high-quality written materials that highlight our work. The Development Manager is a pivotal role that requires a proactive, committed individual passionate about public education and advancing the mission of the Urban Assembly. This role involves enhancing internal and external processes for tracking, communicating, and leveraging grants and funding. The ideal candidate excels in relationship-building, is highly organized, an adept project manager, and is passionate and knowledgeable about public education. This position requires an agile individual who can problem-solve and multitask effectively.

Key Responsibilities:

Grant Writing, Reporting, and Management (50%)

• Write grant proposals and reports; manage submissions to foundation, corporate, and other major donor partners.

• Monitor proposal and report deadlines; maintain thorough and comprehensive internal tracking systems.

• Refine cross-departmental information management systems and processes for streamlined proposal writing and reporting.

Donation Tracking, Management, and Reporting (20%)

• Oversee donation administration from start to finish.

• Manage donation logging and reporting in Salesforce, maintaining accurate records.

• Prepare acknowledgement letters for donors.

• Collaborate with Finance & Administration to conduct monthly revenue reconciliations.

• Generate monthly revenue reports for the Director of Advancement and Communications.

Prospect Research (10%)

• Conduct routine research of potential foundation, corporate, and individual donors to support the Urban Assembly.

• Stay abreast of trends in philanthropy by following and reading blogs, newsletters, etc.

Team Support (10%)

• Assist the Advancement team in managing cultivation and fundraising events, including an annual Urban Assembly Award Show.

• Create and execute content for donor and community e-newsletters and communications.

Additional Responsibilities: (10%)

• Engage in special projects and other duties as assigned.

• Assist the Deputy Director of Advancement & Communication with the creation and execution of the Urban Assembly’s quarterly content calendar.

• Integrate UA’s values of equity, inclusion, and belonging directly into grant writing and reporting, ensuring proposals clearly reflect how these principles shape our programs, partnerships, and intended impact.

• Demonstrate a commitment to the mission of the Urban Assembly.

• Collaborate respectfully to resolve obstacles and conflicts.

The key competencies of an Urban Assembly staff member include: Problem-Solving, Collaboration, Communication and Listening, Priority-setting and Time Management, Position Expertise, Professionalism, Commitment to Growth and Community

Minimum Qualifications:

• Excellent project management skills

• Fluency with using data to summarize impact and write compelling narratives

• Excellent grammar and written communication skills; experience writing grant proposals and reports

• Data management and/or Excel skills

• A proactive approach to managing complex cross-team initiatives

• Strong organizational skills and ability to manage multiple projects simultaneously.

Preferred Qualifications:

• 5+ years of experience in education or nonprofit fundraising

• Proficiency in Salesforce or other CRM

• Knowledge of the NYC public education landscape

• Experience working with Google Workspace (Docs, Sheets, Slides, Forms)

• Experience working with Canva or similar design software

• Experience using AI tools to support systemizing workflow efficiencies.

COMPENSATION & BENEFITS

This is a full-time, exempt position with a salary of $85,350. The UA also offers an excellent benefits package including:

• Employer-paid medical plan with Health Reimbursement Account (HRA)

• Employer-paid Life, AD&D, and Long-Term Disability

• 403(b) with 3% employer match after one year

• Vacation, Sick, Personal, Floating holidays, Winter Recess & Summer Fridays

• Transit and phone hotspot stipends

• Up to $2,000 annually for professional development

• Hybrid work schedule with summer flexibility

OUR INTERVIEW PROCESS

The UA team will review applications on a rolling basis. We use a structured interview process and candidates moving forward in the interview process will be contacted by email regarding a phone screening, interviews and performance tasks.

The UA makes every effort to ensure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions. The UA is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email our Deputy Chief of Staff at [e-mail] . If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The UA is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. The UA encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities; protected veterans; and formerly incarcerated individuals are all strongly encouraged to apply.

Attending a UA school allowed me to overcome those barriers that my socio-economic struggles destined upon me. I was fortunate to be exposed to colleges, hear from alums and be part of empowering programs.

Aichatou Nimaga
Urban Assembly School for Applied Math & Science, Class of 2016