Advancement Coordinator

SE; Durant (OK); On-site; USD 31,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Tuition assistance

Paid holidays

Retirement plan

Job summary

Southeast Oklahoma State University is seeking an Advancement Coordinator to provide administrative, operational, database, fundraising, and event support for the Office of University Advancement. Reporting to the Vice President of Advancement, this mid- level role supports fundraising initiatives, donor stewardship, advancement services, grant coordination, and foundation operations.

The coordinator will manage donor databases, gift processing, reporting, constituent communications, and event

Qualifications

• Bachelor's degree from an accredited institution; near completion considered.
• Strong digital technology aptitude with proficiency in Microsoft Office Suite.
• Experience with database programs; strong organizational, communication, customer service, and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Experience with Raiser’s Edge NXT or other CRM programs; prior higher education or nonprofit fundraising experience is a plus.

Responsibilities

• Provide administrative support to Advancement and Foundation staff.
• Assist with donor relations, fundraising activities, event registrations, and donor communications.
• Enter gifts, pledges, and event registrations with high accuracy; generate reports.
• Protect confidentiality of donor, foundation, and university information.
• Perform special projects as assigned by leadership.

Skills

Office Suite

Time Management

Communication

Customer Service

Data Entry

Education

Bachelor's degree

CRM experience (Raiser's Edge NXT)

Tools

Raiser's Edge NXT

CRM software

Job description

The Advancement Coordinator provides administrative, operational, database, fundraising, and event support for the Office of University Advancement. Reporting to the Vice President of Advancement, this mid- level position plays an important role in supporting fundraising initiatives, donor stewardship, advancement services, grant coordination, and foundation operations.

The coordinator serves as a key resource for donor database management, gift processing, reporting, constituent communications, and event support. This position requires a highly organized, detail-oriented professional who can maintain confidential information, provide exceptional customer service, and support the university’s philanthropic mission and fundraising goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support for Donor Relations & Fundraising

• Provide general office and administrative support to Advancement and Foundation staff.
• Prepare correspondence, reports, presentations, meeting materials, and other documents such as templates for donor acknowledgment letters, pledge reminders, receipts, and other donor correspondence.
• Assist with scheduling, calendar management, and project coordination. Assist with fundraising activities, donor meeting preparation, and cultivation activities such as event registrations, RSVP tracking, attendee communications, and event organization.
• Protect and maintain the confidentiality of donor, foundation, and university information.
• Perform special projects and other duties as assigned by Advancement and Foundation leadership.

Advancement Services & Database Management

• Enter and maintain donor and constituent records in the advancement database systems.
• Perform data entry, imports, exports, queries, and reporting functions.
• Enter gifts, pledges, event registrations, and other constituent information with a high degree of accuracy and efficiency.
• Generate fundraising, donor, campaign, and membership reports.

Other

Performs other tasks and special projects assigned by Advancement and Foundation leadership.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time, to complete work in a timely, accurate, and thorough manner, and to follow through conscientiously on assignments.

2. Communication and Professionalism: The employee communicates effectively and professionally, both verbally and in writing, with university leadership, colleagues, donors, and individuals inside and outside the university.

3. Relationships and Collaboration: The employee works effectively and relates well with superiors, colleagues, and others, exhibiting a professional manner and contributing to a collaborative, service-oriented, and constructive working environment.

4. Safety and Compliance: The employee works safely, attends required safety training, and follows applicable safety rules, regulations, and confidentiality standards. In relation to level of NIMS training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required

Bachelor's degree from an accredited institution; consideration may be given to candidates currently enrolled in a bachelor's degree program who are nearing completion.

Strong digital technology aptitude with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Experience with database programs; strong organizational, communication, customer service, and time-management skills.

Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Preferred

Experience with Raiser's Edge NXT or other constituent relationship management (CRM) / relational database programs.

Experience in higher education, nonprofit organizations, fundraising, or advancement services.

Experience with donor stewardship, gift processing, event coordination, grant administration, or fundraising operations.

Knowledge of advancement and foundation best practices.

CORE COMPETENCIES

Attention to Detail and Accuracy

Organizational and Project Management Skills

Professionalism and Confidentiality

Teamwork and Collaboration

Initiative and Problem Solving

Written and Verbal Communication

Data Management and Reporting

Adaptability and Continuous Learning

This position provides an excellent opportunity for an early-career advancement professional to gain broad experience in fundraising operations, donor stewardship, advancement services, grant administration, and foundation operations within a university advancement environment. This position may require some evening and weekend work on occasion.

Founded in 1909 as a teachers’ college, Southeast Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas.Student enrollment is approximately 6,000 students and the campus is situated in rural Oklahoma.The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeast Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.
Salary will be commensurate with qualifications and experience. The preferred start date is October 1, 2026. Review of applications will begin immediatelyand continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeast. Southeast offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits .

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States.SE participates in E-Verify.
SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeast Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

Advancement Coordinator

Salary $34,000

SUMMARY

The Advancement Coordinator provides administrative, operational, database, fundraising, and event support for the Office of University Advancement. Reporting to the Vice President of Advancement, this mid- level position plays an important role in supporting fundraising initiatives, donor stewardship, advancement services, grant coordination, and foundation operations.

The coordinator serves as a key resource for donor database management, gift processing, reporting, constituent communications, and event support. This position requires a highly organized, detail-oriented professional who can maintain confidential information, provide exceptional customer service, and support the university’s philanthropic mission and fundraising goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support for Donor Relations & Fundraising

• Provide general office and administrative support to Advancement and Foundation staff.

• Prepare correspondence, reports, presentations, meeting materials, and other documents such as templates for donor acknowledgment letters, pledge reminders, receipts, and other donor correspondence.

• Assist with scheduling, calendar management, and project coordination. Assist with fundraising activities, donor meeting preparation, and cultivation activities such as event registrations, RSVP tracking, attendee communications, and event organization.
• Protect and maintain the confidentiality of donor, foundation, and university information.
• Perform special projects and other duties as assigned by Advancement and Foundation leadership.

Advancement Services & Database Management

• Enter and maintain donor and constituent records in the advancement database systems.
• Perform data entry, imports, exports, queries, and reporting functions.
• Enter gifts, pledges, event registrations, and other constituent information with a high degree of accuracy and efficiency.
• Generate fundraising, donor, campaign, and membership reports.

Other

Performs other tasks and special projects assigned by Advancement and Foundation leadership.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time, to complete work in a timely, accurate, and thorough manner, and to follow through conscientiously on assignments.

2. Communication and Professionalism: The employee communicates effectively and professionally, both verbally and in writing, with university leadership, colleagues, donors, and individuals inside and outside the university.

3. Relationships and Collaboration: The employee works effectively and relates well with superiors, colleagues, and others, exhibiting a professional manner and contributing to a collaborative, service-oriented, and constructive working environment.

4. Safety and Compliance: The employee works safely, attends required safety training, and follows applicable safety rules, regulations, and confidentiality standards. In relation to level of NIMS training completed, participants in incident management preparation and perform incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required

Bachelor's degree from an accredited institution; consideration may be given to candidates currently enrolled in a bachelor's degree program who are nearing completion.

Strong digital technology aptitude with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Experience with database programs; strong organizational, communication, customer service, and time-management skills.

Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Preferred

Experience with Raiser's Edge NXT or other constituent relationship management (CRM) / relational database programs.

Experience in higher education, nonprofit organizations, fundraising, or advancement services.

Experience with donor stewardship, gift processing, event coordination, grant administration, or fundraising operations.

Knowledge of advancement and foundation best practices.

CORE COMPETENCIES

Attention to Detail and Accuracy

Organizational and Project Management Skills

Customer Service Orientation

Professionalism and Confidentiality

Teamwork and Collaboration

Initiative and Problem Solving

Written and Verbal Communication

Data Management and Reporting

Adaptability and Continuous Learning

This position provides an excellent opportunity for an early-career advancement professional to gain broad experience in fundraising operations, donor stewardship, advancement services, grant administration, and foundation operations within a university advancement environment. This position may require some evening and weekend work on occasion.

Founded in 1909 as a teachers’ college, Southeast Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas.Student enrollment is approximately 6,000 students and the campus is situated in rural Oklahoma.The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southeast Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.
Salary will be commensurate with qualifications and experience. The preferred start date is October 1, 2026. Review of applications will begin immediatelyand continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at Southeast. Southeast offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits .

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States.SE participates in E-Verify.
SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is Southeast Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.