Advanced Medical Support Assistant

US-Department-of-Veterans-Affair; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

US Department of Veterans Affairs is seeking an Advanced Medical Support Assistant (A/MSA) at GS-06 to provide essential administrative support that enables physicians, nurses, and other care providers to deliver patient care efficiently.

The A/MSA acts as a chief source of patient flow information and coordinates scheduling, referrals, and related administrative tasks while maintaining quality patient interactions and compliance with VA policies.

Qualifications

• Advanced knowledge of the technical health care process relevant to access to care.
• Advanced knowledge of policies and procedures for coordinated care delivery and patient flow.
• Advanced knowledge of medical terminology.
• Ability to collaborate with a wide range of medical clinicians to achieve team goals.

Responsibilities

• Provide administrative support to physicians, PAs, nurses and staff to facilitate patient care.
• Serve as a primary source of patient flow information and coordinate scheduling and referrals.

Skills

Health care process

Interdisciplinary coordination

Medical terminology

Communication with clinicians

Prioritization & organization

Data reporting

Education

High school diploma or equivalent

Job description

The Advanced Medical Support Assistant (A/MSA) is responsible for performing a variety of technical support duties that facilitate the work of physicians, physician assistants, nurses, nursing assistants, and other members of the medical facility who provide direct patient care. A/MSAs are considered chief sources of patient care and patient flow information. The A/MSA is a key member of the patient care team providing crucial administrative advice and guidance.

Basic Requirements

• United States Citizenship: Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• Experience: none
• Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.

Grade Determination: Medical Support Assistant (Advanced), GS-06

Experience. One year of creditable experience equivalent to the next lower grade (GS5-Full Performance).

Knowledge, Skills, and Abilities (KSAs). In addition to the experience above, the candidate must demonstrate, in their resume, the following KSAs:

• a. Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
• b. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
• c. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
• d. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
• e. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
• f. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Grandfathering Provision: May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Physical requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, or driving an automobile, etc. No special physical demands are required to perform the work.