Advanced Medical Support Assistant

U.S. Department of Veterans Affairs; Danville (IL); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

The VA Illiana Health Care System seeks an Advanced Medical Support Assistant (AMSA) within Health Administration Service. This GS-6 role supports an interdisciplinary care delivery model (PACT) and coordinates clinic scheduling, messages, and patient flow across teams.

The incumbent will perform pre-registration, appointment management, and coordination of care between clinics and facilities, ensuring timely access and accurate patient information in the electronic record.

Formación

• GS-6 level requirements must be met.
• Specialized experience at GS-6 level or equivalent.
• Ability to coordinate with patient care teams and schedule effectively.

Responsabilidades

• Coordinate with patient care team to review appointment availability and adjust schedules.
• Communicate with interdisciplinary teams and care centers to ensure patient flow.
• Handle pre-registration activities and patient communications.
• Process secure messages and coordinate with care team as needed.
• Participate in team huddles to plan and problem-solve for patient care.

Conocimientos

Collaboration with clinical staff

Prioritization

Communication (oral/written)

Interdisciplinary teamwork

Educación

High School Diploma

Descripción del empleo

Summary

The incumbent serves as an Advanced Medical Support Assistant (AMSA) within Health Administration Service (HAS) at VA Illiana Health Care System. AMSA's at grade GS-6 work collaboratively under an interdisciplinary coordinated care delivery model (i.e. with a patient aligned care team (PACT) - or within another specialty care setting where the PACT model is used such as Medicine - Surgical - Mental Health - etc.).

Summary

The incumbent serves as an Advanced Medical Support Assistant (AMSA) within Health Administration Service (HAS) at VA Illiana Health Care System. AMSA's at grade GS-6 work collaboratively under an interdisciplinary coordinated care delivery model (i.e. with a patient aligned care team (PACT) - or within another specialty care setting where the PACT model is used such as Medicine - Surgical - Mental Health - etc.).

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 11/12/2026. Basic Requirements United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English: Must be proficient in basic written and spoken English. Education/Experience: Experience. No experience required. Education: Must possess a High School Diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education. IN ADDITION TO MEETING THE

Basic Requirements

• LISTED ABOVE - YOU MUST MEET THE GRADE REQUIREMENTS AT THE GS-6 LEVEL TO QUALIFY FOR THIS POSITION
• GS-6 LEVEL GRADE REQUIREMENTS: SPECIALIZED EXPERIENCE: Must have one (1) year of experience that is directly related to the duties of a MSA and that equips you with the particular knowledge - skills - and abilities to perform successfully the duties of this position
• To be creditable - this experience must be equivalent to the next lower grade level - GS-5 - and demonstrate the knowledge - skills - and abilities associated with current MSA responsibilities
• Experience at this level includes - but is not limited to: Advising clinical staff on current administrative processes
• Answering phones - greeting patients - relaying messages to appropriate staff inside or outside of the unit - scheduling - canceling - re-scheduling patient appointments and/or consults including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines
• Entering no-show information
• monitoring appointment requests from multiple electronic sources
• participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic - monitoring both inpatient and outpatient appointments in areas of responsibility
• verifying and updating demographics and insurance information when patients check-in for appointments
• Coordinates administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient's eligibility status (i.e. - TRICARE - sharing agreements - collaterals - research patient - VA employee - etc.)
• AND KNOWLEDGE - SKILLS - AND ABILITIES: You also must demonstrate the following KSAs: Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines to accomplish team goal setting to ensure medical care to patients is met
• Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations
• Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing
• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
• Advanced knowledge of the technical health care process (including - but not limited to: scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect the patient flow - and patient support care to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• REFERENCE: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-06
• Physical Requirements: The work is primarily sedentary
• Physical demands do not exceed those of a typical office setting
• There may be some walking - standing twisting - turning - sitting - pushing - bending - repetitive keyboarding - or carrying of light items
• Some positions may require sitting for long periods of time at a computer terminal typing data while talking on a telephone headset.

Duties

• Duties: Coordinates with the patient care team to review clinic appointment availability utilization to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics and makes adjustments as necessary
• Reviews and follows up on open encounters and return to clinic orders daily Develop and/or maintain effective and efficient communication with the patient - interdisciplinary coordinated care delivery model teams - VA medical centers - and other agencies (e.g. - assist with communication during the inpatient to outpatient discharge
• Operates Computerized Programs Demonstrates Courtesy and Professionalism Performs Required Pre-Registration Activities Screens/receives phone calls in a courteous and timely manner
• Processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate
• Participates in team huddles and team meetings to manage - plan - problem solve - and follow-up with patient care by sharing information and collaborating with the interdisciplinary team
• Enters appropriate information into the electronic record
• Monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure
• Manages patient systems to verify and validate accuracy and resolve issues
• Evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment
• All other duties as assigned
• Work Schedule: Monday - Friday 8:00am - 4:30pm Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 04399F Permanent Change of Station (PCS): Not Authorized