Admitting Supervisor, Clarksville (Shift: Wed 3:00p-9:00p; Thur/Fri/Sat: 9:00a-9:00p) - ONSITE Main VCH

Vanderbilt Health; Clarksville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Vanderbilt Health in Clarksville, TN is seeking a Supervisor, Admissions to oversee daily admissions operations, supervise staff, and ensure accurate patient intake and registration.

You will train and support staff, enforce hospital policies and regulatory requirements, and collaborate with clinical teams to maintain high-quality patient flow and customer service.

This role emphasizes data accuracy, timely insurance verification, and compassionate, professional handling of patient concerns.

Qualifications

• Supervises admissions staff and coordinates daily operations.
• Ensures compliance with hospital policies and regulatory requirements.
• Provides training and coaching to staff to improve performance.

Responsibilities

• Oversees patient intake and registration processes with accuracy.
• Maintains data quality and confidentiality of patient information.
• Addresses patient concerns and resolves complaints promptly.
• Collaborates with clinical teams to ensure smooth patient flow.

Skills

Staff supervision

Customer service

Regulatory compliance

Training and coaching

Education

Associate's degree

Job description

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.Organization:VCH AdmittingJob Summary:The Supervisor, Admissions is responsible for overseeing the daily operations of the admissions department, ensuring efficient patient intake and registration processes. This role supervises admissions staff, provides training and support, and ensures compliance with regulations and hospital policies. The Supervisor, Admissions works closely with clinical and administrative teams to facilitate a seamless patient experience while maintaining high standards of customer service and accuracy in patient data collection..Key Responsibilities:Supervises and manages admissions staff, ensuring adherence to department policies, procedures, and performance standards.Provides training, coaching, and professional development opportunities to enhance staff skills and knowledgeOversees the patient intake and registration process, ensuring accurate and timely collection of required informationEnsures compliance with regulatory requirements, hospital policies, and best practices for patient data handlingFacilitates effective communication between the admissions department and clinical teams to ensure a smooth patient flowAddresses patient concerns and complaints in a professional manner, working toward resolution in a timely fashionMonitors and enforces quality assurance programs, identifying and implementing process improvements as neededOversees insurance verification and financial clearance processes, referring uninsured or underinsured patients to financial counselorsWorks with leadership to develop and maintain staffing schedules that ensure adequate department coverageCollects co-payments and ensures proper documentation of financial transactions related to patient admissionsTechnical Capabilities:Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.Core Accountabilities:* Organizational Impact: Plans and sets day-to-day objectives for the team that have a direct effect on the results of the department or area that the job is in. * Problem Solving/ Complexity of work: Resolves technical and operational problems within provided guideline. * Breadth of Knowledge: Applies advanced subject matter knowledge within a specific technical area and basic management knowledge to support the team. * Team Interaction: Leads/supervises a unit within a department or a small department. Typically without budget or hire/fire authority. Role is typically a 'working' supervisor.Core Capabilities :Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.Position Qualifications:Responsibilities:Certifications:Work Experience:Relevant Work ExperienceExperience Level:2 yearsEducation:Associate'sThis role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.