Admissions & Enrollment Coordinator

MacDonald Training Center, Inc.; Tampa (FL); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

MacDonald Training Center, Inc. in Tampa, FL, seeks a proactive Recruitment & Outreach professional to enroll individuals with disabilities into our programs.

You will develop recruitment strategies, represent the organization at events, and build partnerships with schools, VR counselors, and community partners to meet enrollment targets. Responsibilities include intake, eligibility screening, coordinating assessments, and guiding students and families through enrollment while maintaining a

Qualifications

• Bachelor's degree in Education, Human Services, Rehabilitation Counseling, Social Work, or related field required.
• 2–4 years of admissions, recruitment, case management, or direct service to individuals with disabilities.

Responsibilities

• Develop and execute a recruitment strategy to meet enrollment targets.
• Represent the organization at community events and with school districts and VR counselors.
• Coordinate referrals with school districts, VR counselors, group homes, and community organizations.

Skills

Interpersonal skills

Verbal communication

Written communication

Relationship building

Attention to detail

Organizational skills

Data-driven recruitment

Cultural competence

Education

Bachelor's degree in Education, Human Services, Rehabilitation Counseling, Social Work, or related field

Job description

Description

Responsibilities:

Recruitment & Outreach:

• Develop and execute a recruitment strategy to meet quarterly and annual enrollment targets.
• Represent eMerge Career Collaborative at community events, high school transition fairs, vocational rehabilitation meetings, and disability service provider events.
• Build and maintain referral relationships with school districts, Vocational Rehabilitation (VR) counselors, group homes, case managers, and community-based organizations serving individuals with disabilities.
• Conduct informational sessions and campus tours for prospective students and families.
• Maintain a consistent pipeline of qualified leads through outbound calls, emails, and in person outreach.

Assessment & Screening:

• Conduct intake interviews with prospective students to determine program fit, support needs, and readiness.
• Administer or coordinate required preadmission assessments in partnership with program staff (academic, vocational, or functional assessments as applicable).
• Review documentation of disability, prior IEP/504 plans, psychological evaluations, or VR case files to confirm eligibility.
• Collaborate with program staff to identify reasonable accommodations needed for successful enrollment.
• Communicate assessment outcomes clearly to applicants and families, including next steps.

Student & Family Support

• Guide applicants and families through the enrollment process, answering questions about program structure, cost, funding, and expected outcomes.
• Coordinate with the Director to schedule orientation and ensure a smooth transition from admissions to program start.
• Follow up with accepted students prior to start date to reduce summer melt or pre-enrollment attrition.

Other:

• Demonstrate professionalism, reliability, patience, empathy, adaptability, and cultural sensitivity in all interactions.
• Comply with all MTC policies and procedures, including safety and emergency protocols, HIPAA, confidentiality standards, and all applicable federal, state, and local regulations.
• Focus on a people-first approach across the organization.
• Diagnose problems quickly, foresees potential issues, and delivers resolution.
• Maintain a collaborative work environment and work well with others.
• Perform additional duties as assigned.

Requirements

• Bachelor's degree in Education, Human Services, Rehabilitation Counseling, Social Work, or related field, or equivalent combination of education and experience is required.
• 2 to 4 years of experience in admissions, recruitment, case management, or direct service to individuals with disabilities.
• Working knowledge of IEP, 504 plans, VR referral processes, and disability documentation standards.
• Strong interpersonal, verbal, and written communication skills.
• Relationship building and community engagement.
• Attention to detail and documentation accuracy.
• Empathy and cultural competence working with individuals with disabilities.
• Organizational skills to manage a multi-step admissions pipeline.
• Data driven approach to recruitment and reporting.
• Valid driver's license and reliable transportation for community-based recruitment activities.
• Must pass a Level II background check/fingerprinting (https://info.flclearinghouse.com) and drug screening.

Preferred:

• Experience working directly with the disability community in an educational or vocational setting.
• Familiarity with Florida Vocational Rehabilitation referral and funding processes.
• Bilingual (English/Spanish or English/ASL) a plus.

Why Join Us?

• Rewarding opportunity to make a meaningful impact in the lives of individuals with disabilities.
• Opportunity to be part of a mission-driven organization.
• Collaborative and supportive work environment.
• Competitive benefits package.
• Professional development and growth opportunities.

Compensation:

Full-time Exempt, $48K - $52K annually

MTC is a drug-free workplace and an Equal Opportunity Employer.