Admissions Coordinator

TARPONBAYOU; Tarpon Springs (FL); On-site; USD 55,000 - 65,000; Full time

Job summary

TarponBayou in Tarpon Springs, FL is seeking an Admitting Coordinator to efficiently obtain admission information and admit residents in line with policies. You will manage bed availability, signatures on documents, and coordination with nursing and departments.

The role emphasizes confidentiality of resident data, adherence to procedures, and strong communication with residents, guardians, and staff.

Qualifications

• Must have high school diploma or GED.
• Ability to interview residents/guardians and obtain required information.
• Maintain confidentiality of resident information and PHI.
• Ability to follow policies and procedures.

Responsibilities

• Receive and follow schedule/instructions from your supervisor and as outlined in policies and procedures.
• Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures.
• Assist in resident admission orientation program in accordance with policies and procedures.
• Admit and prepare identification records for residents per policies and procedures.
• Maintain an accurate record of available beds.
• Admit, transfer, and discharge residents per policies and procedures.
• Develop and maintain good working rapport with inter-department personnel and other departments.
• Provide residents with admission information packet and review as necessary.
• Obtain the resident/guardian's signature on permits, releases, authorizations, etc.
• Maintain current listing of residents and room numbers; share with nursing, management, and agencies as needed.
• Notify nursing service when resident arrives to escort to assigned room.
• Assume the administrative authority of the admitting coordinator.
• Maintain confidentiality of all resident care information including PHI; report incidents of unauthorized disclosure.
• Ensure resident's valuables are inventoried and properly handled.

Skills

Interview residents/guardians

Admission information collection

Record management

Privacy/PHI awareness

Communication skills

Education

High School Diploma or GED

Job description

General Purpose

The primary purpose of your job position is to obtain required information and admit residents in an efficient manner, in accordance with established policies and procedures, and as directed by your supervisor.

Pay range for this position is $55,000-$65,000 DOE.

Essential Duties

• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in interviewing residents/guardians/sponsors and obtaining required admission information and signatures.
• Assist in the resident admission orientation program in accordance with our established policies and procedures.
• Admit and prepare identification records for residents in accordance with established policies and procedures.
• Maintain an accurate record of available beds.
• Admit, transfer, and discharge residents in accordance with established policies and procedures.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
• Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contract, etc.). Review as necessary.
• Obtain the resident/guardian's signature on all required permits, releases, authorizations, etc.
• Maintain a current listing of all residents and assigned room numbers. Provide copies of such listing to nursing service, management, government agencies and personnel, etc., as necessary and in accordance with our privacy rules.
• Notify nursing service when the resident has arrived at the facility to assure that a member of the nursing staff escorts the resident to his/her assigned room.
• Assume the administrative authority, responsibility, and accountability of performing the assigned duties of the admitting coordinator.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure resident's valuables are inventoried and deposited or a "Release from Responsibility" form is signed in accordance with established policies and procedures.

Supervisory Requirements

This position has no supervisor responsibilities

Qualification Education and/or Experience

Must possess, as a minimum, a high school diploma or GED.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

To perform this job successfully, an individual must be able to type a minimum of 35 words per minute and use a 10-key calculator.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information Note

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.