Admissions Coordinator

Unitek Learning; San Jose (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Paid vacation

Holiday pay

Life insurance

Leadership training

Tuition assistance

Job summary

Unitek Learning in San Jose, CA, is seeking an Admissions Coordinator to support onboarding of new students, ensure accurate enrollment entry, track documents, and provide a welcoming front-desk presence on campus.

This entry-level, on-site role requires attention to detail, organization, and strong communication as you assist visitors, coordinate enrollment systems, and collaborate with Financial Aid, Registrars, and Academics to maintain compliant, complete student files.

Qualifications

• High school diploma required; some college preferred.
• Minimum 1 year of administrative/front desk or customer service experience.
• Detail-oriented with strong data accuracy and time management.
• Professional, customer-focused communicator with integrity.
• Able to learn systems quickly and adapt to a fast-paced environment.

Responsibilities

• Enter new student enrollments and status changes in SIS.
• Track enrollment documents to ensure complete files.
• Assist students in submitting required documents.
• Provide front desk coverage and greet visitors.
• Support campus events and tours.
• Maintain a welcoming reception area.
• Ensure FERPA and admissions policy compliance.
• Collaborate with Financial Aid, Registrars, and Academics.
• Perform other duties as assigned.

Skills

Attention to detail

Data accuracy

Time management

Professional communication

Customer service

Tech-savvy

Education

High school diploma

Some college

Tools

Student Information System (SIS)

Enrollment Portal

Complio

Job description

As a leading healthcare education organization, Unitek Learning’s family of schools & Workforce Solution partnershelpsthousands of students launch and accelerate their careers every year. As a rapidly growing andhighly successfulcompany, Unitek is alsoa great placeto pursue a rewarding and challenging career.

Job Description

The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment. The Admissions Coordinator will also provide front desk support.

Job responsibilities:

• Enter new student enrollments and status changes into the Student Information and Client Management Systems.
• Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files.
• Proactively assist students in completing and submitting required documents.
• Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
• Ensure enrollment documents meet admissions and compliance standards.
• Administer entrance assessments per established protocols, report on requirement status and test outcomes.
• Support Admissions with campus tours and prospective student visits.
• Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately.
• Maintain a professional and welcoming reception area.
• Handle front desk tasks including mail, photocopying, faxing, and filing.
• Assist with campus events such as orientations, graduations, and student engagement activities.
• Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek’s admissions/compliance policies.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
• The role requires on-site collaboration with students, faculty, and staff.
• Perform other duties as assigned.

Qualifications

Education, Experience, Knowledge, Skills and Abilities:

• High school diploma required; some college preferred.
• Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
• Excellent attention to detail, data accuracy, and time management.
• Professional, customer-focused communicator with strong integrity and work ethic.
• Tech-savvy with strong computer skills and ability to learn quickly.
• Flexible and adaptable in a changing environment.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12paid Holidays and 2Floating Holiday
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program