Admissions Assistant

United Counseling Service; North Bennington (VT); On-site; USD 34,000 - 42,000; Full time

Job summary

United Counseling Service in Vermont seeks an Admissions Assistant to support Head Start and Early Head Start enrollment, eligibility, and community outreach. You will work with families, staff, and partner agencies to ensure accurate intake and smooth entry processes.

The role emphasizes precise data entry, timely documentation, and compliance with Head Start standards, CCCAP, and partner requirements. Strong communication and teamwork are essential in a fast-paced, mission-driven nonprofit

Qualifications

• Minimum HS Diploma with Microsoft Office and administrative experience.
• Preferred Associates or Bachelor’s degree in field related to social, human or family service, and/or one year of continuous experience in a human service agency.
• Excellent verbal and written communication skills.

Responsibilities

• Assist with the program’s recruitment and intake processes for Head Start and Early Head Start.
• Record, document, evaluate and track applications and enrollment outcomes; prepare data reports as required.
• Maintain and track families’ eligibility for various programs, ensuring timely documentation and submission.

Skills

Communication skills

Policy adherence

Team player

Education

HS Diploma

Associates/Bachelors preferred

Tools

Microsoft Office

Electronic databases

Typing

Email usage

Job description

Why join UCS?

Since 1958, United Counseling Service (UCS) has been dedicated to providing exceptional care and support to individuals and families in our community. Through a wide range of programs, services, and educational opportunities, we strive to meet the diverse needs of those we serve. Our team includes professionals from various fields, including administration, clinical services, nursing, education, case management, psychiatry, and direct support, working across 17 facilities throughout Bennington County.As a proud affiliate of Vermont Care Partners—a statewide network of 16 non-profit community-based agencies,we deliver comprehensive mental health, substance use, and intellectual and developmental services across Vermont. We are currently seeking compassionate, motivated team players to join us in making a positive impact and building a stronger community.

UCS Offers Generous Benefits

• Competitive pay
• Generous paid time off
• Medical, dental, and vision insurance
• Retirement plan with employer match
• Employer paid life insurance
• Employer paid short term and long-term disability insurance
• Employee Assistance Program
• Career development opportunities
• Free clinical supervision towards licensure
• Loan repayment and tuition assistance program
• Award winning worksite wellness program
• An inclusive workplace supported by an active Diversity, Equity, Inclusion, and Belonging committee.
• Rewarding experience making a difference in the community.

We believe a dynamic and inclusive workforce will strengthen our organization and enhance the services we provide. Therefore, it is our goal to hire a diverse workforce and cultivate a culture where our employees feel accepted and included, hold a valued place within our organization and are equally able to contribute to their fullest extent, assisting in fulfilling our mission of building a stronger community.

Under the direction of the Family & Community Partnership Manager, the Admissions Assistant responsibilities include supporting eligibility, recruitment, selection, enrollment and attendance for Head Start and Early Head Start children and families in accordance with Head Start Performance Standards, Child Care Financial Assistance Program, and public Pre‑K Partner requirements. Works with administrative support staff, family service staff, families, and community agencies.

1.0 Recruitment And Intake

Assists with the implementation of the program’s recruitment plan, including but not limited to: attending community events, distributing fliers and brochures, meeting with income‑eligible families and collaborating with community agencies that serve eligible populations. Participates in the registration process; follows‑up on incomplete documentation.

2.0 Record Keeping

Assess, document, evaluate and track applications and enrollment outcomes. Utilize data to implement meaningful programming.

Document and track referrals, demographic information and other data as required for Program Information Reporting.

Document and track families eligible for Child Care Financial Assistance, certificates due for renewal and submission of required documents. Coordinates with family service, administrative and Child Care Financial Assistance staff and families to ensure that required documentation is submitted in a timely manner.

Document and track families eligible for SVSU Pre‑K Program for initial and renewal and submission of required documents. Coordinates with family service, administrative, Pre‑K, and Child Care Financial Assistance staff and families to ensure that required documentation is submitted in a timely manner.

Documents all contacts with family in a timely, objective and orderly fashion. Maintains records for each family enrolled as required by federal and state regulations. Keeps record of every contact with parents of each child.

3.0 Quality Assurance

Carries out responsibilities with timely responsiveness, high accuracy, and high attention to detail to ensure the quality of the application product, its data and its usefulness to agency and users. Must be skilled in following precise instructions and meeting deadlines and must possess abilities to prioritize and handle multiple tasks.

• In addition, performs other duties as assigned.

Educational Requirements

• Minimum, HS Diploma with Microsoft office, administrative experience, 1 year.
• Preferred, Associates Bachelor’s degree in field related to social, human or family service, and/ or one year of continuous experience in a human service agency.

Skills Required

• Good communication skills, both verbal and written.
• Ability to follow policies and procedures
• Ability to serve as a productive team member on an intra-disciplinary team of professionals

Specific Policy Notations

• Corporal punishment of children is not allowed.
• Sexual activity with children is illegal.
• Head Start is a smoke free environment.
• Working hours at programs operated by the agency will correspond to the needs of the participants and the purpose of the program.
• Maintains professional boundaries and confidentiality.

Computer Skills Required

• Microsoft Office
• Electronic databases as required by funders
• Typing and navigating
• Email usage

License Requirements

• Valid Driver’s License