Admission & Bed Management Coordinator - 24hrs/week

Nebraska Methodist Health System; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

Nebraska Methodist Health System is seeking a dedicated Bed Management Coordinator at the Methodist Corporate Office in Omaha. The role focuses on managing patient transfers, bed capacity, and throughput to acute care units, ensuring timely assignments based on resource availability.

The position requires coordinating with hospitals, clinics, and referring facilities, monitoring bed turnover, and maintaining accurate transfer data.

Responsibilities

• Manage patient transfers from internal and external facilities.
• Oversee admission and bed capacity, throughput to acute care assigned locations to ensure timely assignments based on available resources.
• Coordinate timely transfers/admissions with internal hospitals, internal clinics, outside clinics and referring hospitals/facilities.
• Continuously monitor bed availability and turnover; ensure patients meet admission criteria for each unit.
• Communicate with staff throughout the facility regularly and maintain professional liaison with stakeholders.
• Update documentation in application software and ensure data accuracy for transfer and bed management processes.

Job description

Why work for Nebraska Methodist Health System?

At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary

Location: Methodist Corporate Office

Address: 825 S 169th St. - Omaha, NE

Work Schedule: 24 hours/week. Preferred availability of hours between 7:00am to 11:00pm with a weekend rotation. Combination of 8 and 12-hour shifts.

Manage patient transfers from internal and external facilities, patient admission and bed capacity, throughput to acute care assigned locations to ensure timely assignments based on available resources.

Responsibilities

Essential Job Functions

• Clinical Knowledge and Technical Requirements
• Knowledge of, understanding of, and experience with software applications and communication platforms.
• Ability to multitask, establish priorities and set/meet deadlines.
• Demonstrate strong written and verbal communication skills including effective interpersonal skills with ability to interact with all levels of health care end users.
• Ability to build and maintain customer satisfaction through collaboration, communication and consistent service.
• Ability to modify work behavior and work activities in response to new information, changing conditions or unexpected obstacles.
• Ability to keep current on issues, practices and processes related to patient transfer and bed management.
• Ability to use critical thinking skills to analyze, define, manage and resolve user application and process issues/concerns/ problems, organize work and determine best course of action.
• Knowledge of clinical processes & workflows to facilitate transfer, admission and bed placement
• Knowledge and understanding of process automation tools
• Accustomed to working in a complex, team-oriented, collaborative environment
• Transfer, Admission, Bed, and Throughput Coordination
• Act professionally and responsible with resources.
• Coordinate and communicate for timely transfers/admissions with internal hospitals, internal clinics, outside clinics and referring hospitals/facilities.
• Ensure patient transfer data is collected in a complete and timely fashion.
• Assure patient is admitted to the correct level of care.
• Continuously monitor bed availability and turnover.
• Ensure patients meet admission criteria for each unit
• Communicate with staff throughout the facility regularly.
• Follow physician suspension protocol
• Participate in daily bed huddle and initiate and lead emergency bed huddle as needed.
• Coordinate with housekeeping supervisor to prioritize bed cleaning.
• Ensure patients meet admission criteria for each unit and bed placement guidelines.
• Understanding of and utilize the vital sign policy.
• Determine how to best accommodate the safety and needs of the patient.
• Communicate frequently with the internal departments and anticipate bottlenecks.
• Limit overnight stay in (ED) and (PACU).
• Ensure that patient bed assignments are made to meet goal of 20 minutes
• Ensure patient transfer/admission is completed to meet goal of 1 hour.
• Monitor significant and unresolved variation in bed placement.
• Business and Customer Relations
• Interacts with customers in a professional and courteous manner.
• Initiates regular interaction with business and stakeholders to understand needs.
• Recognizes and practices a selfless approach to customer service towards our own team, the division, and our customers.
• Displays exemplary customer service skills in difficult situations.
• Keeps stakeholders informed on status of all activities on a frequent, regular and timely basis.
• Functions as a liaison between customers in various departments
• Works with customers to understand business process as it relates to the bed management and transfer processes
• Teamwork and Documentation
• Updates documentation in application software as indicated
• Defines and implements procedures established for the department
• Defines, develops, and implements procedures for application maintenance and improvement.
• Shares responsibilities and knowledge with any/all team members, and learns from them in return.
• Displays enthusiasm for being involved in team efforts and builds trust within the team.
• Accepts and fosters the idea of "one team" across the Division.
• Maintains effective correspondence and in-person communication in all situations with managers, customers, and team members.
• Growth, Initiative, Research and Development
• Actively engages in identifying training opportunities and works with manager to coordinate.
• Promotes and supports initiative within the team.
• Demonstrates self-motivation and ability to work with minimal supervision.
• Consistently looks for and takes initiative to increase the quality of the work done by the team.
• Focuses on "can" rather than "cannot".
• Maintains/updates knowledge in technical applications and industry best practice.