Adminstrative Assistant 3

University of Washington; Seattle (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

The University of Washington's Department of Sociology in Seattle seeks a temporary Administrative Assistant 3 to support department operations, programs, faculty, students and staff with organized, customer‑service oriented administration.

Key duties include handling reimbursements and HR/payroll forms, coordinating facilities and IT for hybrid meetings, supporting faculty meetings, and managing department email and SURP admissions.

Qualifications

• Excellent organizational skills and demonstrated ability to multi-task, prioritize work, and manage heavy workloads with frequent interruptions.
• Customer service experience and skills to support diverse needs of faculty, students, and staff.
• Collaborative teammate with strong interpersonal skills, including an ability to communicate effectively.
• Excellent oral and written communication skills for professional workplace settings.

Responsibilities

• Administrative Support (40%). Submit forms to AST including reimbursements, HR/payroll, accounting, and invoicing.
• Submit facilities requests.
• Coordinate with IT for tech support for hybrid meetings including faculty meetings and guest lectures.
• Faculty meeting support including agendas, minuting, follow-up items, and event setup/cleanup.
• SURP support including soliciting projects, coordinating admissions, and sending admission notifications.

Skills

Organizational skills

Multitasking

Customer service

Interpersonal communication

Education

High school diploma

Job description

Seattle, WA

Full time

REQ-0000138537

The Department of Sociology has an opportunity for a temporary Administrative Assistant 3 to join their team.

About this Opportunity

The Department of Sociology is seeking an organized, experienced administrative assistant with excellent communication skills and a customer service orientation to support department operations, programs, faculty, students, and staff.

Key Responsibilities

Administrative Support (40%)

• Submit forms to the College of Arts and Sciences Administrative Support Team (AST) including reimbursements, HR/payroll, accounting, and invoicing

• Submit facilities requests

• Coordinate with IT for tech support for hybrid meetings including faculty meetings, dissertation defenses, guest lectures, and other events

• Faculty meeting support including creating and distributing agendas and related materials, minuting, compiling and sending follow-up action items, and assisting with event setup/cleanup

• Sociology Undergraduate Research Program (SURP) support including soliciting projects from faculty and graduate students, coordinating admissions process, and sending admission decision notifications

Purchasing and Requisitions (15%)

• Use a departmental procurement card and Workday requisitions process to manage all departmental purchasing including regular office inventory, supplies for events, and research project supplies

• Make travel arrangements for guests using a departmental Central Travel Account (CTA) card

Front Desk Management/Customer Service (30%)

• Respond to requests and inquiries through email, phone calls, and in person

• Oversee work of main office student assistants including key loans, equipment loans, room reservations, and office inventory

Department Correspondence (15%)

• Manage departmental email address

• Use templates to create and send official departmental and chair communications including offer letters for various appointments, soliciting required materials for appointments, and award notifications

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration .

Minimum Qualifications

• High school diploma and 3 years of administrative or customer service experience

• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manage r

Additional Qualifications

• Excellent organizational skills and demonstrated ability to multi-task, prioritize work, and manage heavy workloads with frequent interruptions

• Customer service experience and skills to support diverse needs of faculty, students, and staff

• Collaborative teammate with strong interpersonal skills, including an ability to communicate effectively

• Excellent oral and written communication skills for professional workplace settings

Preferred Qualifications

• Familiarity with University administrative systems and processes

Compensation, Benefits and Position Details

Pay Range Minimum:

$48,396.00 annual

Pay Range Maximum:

$64,740.00 annual

Other Compensation:

-

Benefits:

-

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

Use the filters or enter keywords in the search box (such as "custodian," "nursing" or "manager") to explore available opportunities. To find temporary opportunities, enter "temporary" in the search box.

If you are a current UW employee:

You must log into Workday and apply internally through the UW Jobs Hub.

Looking for faculty, librarian or academic staff positions?

Please visit our Academic Jobs (https://ap.washington.edu/ahr/academic-jobs/) site.

Looking for student employment?

Learn more on our Student Employment (https://hr.uw.edu/studentemployment/finding-student-employment/) site.

There are many perks to working for the University of Washington. Learn more about the benefits (https://www.washington.edu/jobs/benefits-for-uw-staff/) that could be available to you as a UW employee.

Sign up for Job Alerts (https://wd5.myworkdaysite.com/en-US/recruiting/uw/UWHires/jobAlerts) to be notified about job opportunities at the UW that interest you; you’ll be one of the first to learn when openings become available. You will be asked to create an account if you do not already have one.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.