Administrator - Title Management

Holman Enterprises; Mount Laurel Township (NJ); Hybrid; USD 62,752,000 - 83,182,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Life and Disability Insurance

401(k) with Company Match

Paid Time Off

Job summary

Holman is seeking a Title Administrator to efficiently log and process vehicle titles, manage UVIMS workflows, and resolve title issues for post-sale requests. You will ensure salable titles, coordinate with DMVs and vendors, and maintain timely updates across systems.

The role supports departmental goals with accuracy, offers a strong benefits package, and requires 0-2 years in administrative/title work with MS Office proficiency.

Qualifications

• High School Diploma or equivalent; degree in Business Administration preferred.
• Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
• 0-2 years’ experience in administrative services or title work.
• Familiarity with office technology and equipment.
• Knowledge of work processes and tools within own area.

Responsibilities

• Log incoming titles to initiate proper workflow.
• Manage workflow in UVIMS title baskets per goals.
• Review titles for accuracy and salability.
• Prepare titles and ownership documents for sales/state applications.
• Resolve post-sale title adjustment requests; provide customer service.

Skills

MS Office

Administrative support

Data entry

Education

High School Diploma

Business Administration degree (preferred)

Tools

UVIMS

Outlook

SharePoint

Job description

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

What will you be doing?

• Promptly log all incoming titles to initiate proper workflow
• Effectively manage all workflow in title administrator workbaskets within the UVIMS system (relocation basket/title request/title problems baskets) per departmental goals
• Review titles for accuracy and salability
• Identify and document title issues in UVIMS and initiate effective and prompt resolution with appropriate person and/or vendor
• Prepare titles and ownership documents in connection with vehicles sales and/or state applications
• Use and comprehensively update Holman systems including date fields and notes to ensure title status accuracy and timelines for title problem resolutions.
• Serve as the primary person who resolves post-sale title adjustment requests – customer service
• Ensure the receipt of a salable vehicle title by executing end to end title duplicate and correction processes for past, present and future vehicle and equipment sales
• Become the primary point of contact for remarketing title related issues within your region by establish and maintain direct relationships through regular email and phone communication with DMVs, vendors, internal and external customers, buyers, sellers, auction title clerks
• Review and maintain client and remarketing channel Powers of Attorney
• Collaborates with departmental leadership and peers to ensure individual expectations are met and to support departmental goals
• Positively contributes to departmental morale

What are we looking for?

• High School Diploma or equivalent, a degree in Business Administration or relevant field preferred
• Additional education, certifications, or experience are a plus
• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• 0-2 years’ experience in administrative services, title work or related fields
• Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
• Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security

#LI-CD1 At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement.

Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits: Regular Full-Time We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Temporary or Part-Time In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Pay: We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $21.90 - $29.03 USD per hour.

Artificial Intelligence Statement

• We recognize that applicants for positions at any organization may view AI tools for tasks such as drafting a resume or cover letter, provided the information is accurate and truthful.
• However, applicants should not use AI tools to: Answer interview questions on their behalf, or use AI tools in any way during the interview or other qualification process(es).
• Misrepresent or embellish qualifications, skills, or experience
• Create false or misleading representations of identity (e.g., deepfakes or altered images/videos)
• Your application, whether an AI tool is used or not, should reflect your authentic abilities and experiences. Any use of AI that compromises honesty or integrity may result in disqualification from the process.

Equal Opportunity Employment and Accommodations: Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact [e-mail]

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

At Holman, we operate according to “The Holman Way” by always doing what’s right for our people, our customers, and the community.

Since 1924, Holman has grown from a single Ford dealership in New Jersey into a global automotive leader with more than 10,000 employees across North America, the UK, and Germany.

We deliver a unique range of automotive services, including industry-leading fleet management and leasing; commercial vehicle equipment manufacturing; powertrain distribution and logistics; commercial and personal insurance and risk management; venture capital funding; and automotive retail sales.

Headquartered in southern New Jersey since 1924, we are looking for talented employees worldwide to join our Great Place to Work® certified corporate culture and help drive another century of success.