Administrator, Human Resources

Aecon U.S.; Mount Laurel Township (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

STIP eligibility

Paid vacation

Wellness subsidy

Green living subsidy

Tuition reimbursement

Job summary

Aecon U.S. is seeking an HR Administrator to provide comprehensive HR support across employee lifecycle, records, onboarding, and system transactions. You’ll ensure accurate records, compliance, and timely service to employees and managers.

In this role you’ll process transactions in SuccessFactors, maintain files, assist with onboarding/offboarding, I-9 compliance, and payroll-related data coordination. A proactive, confidential, detail-oriented approach is essential.

Qualifications

• Postsecondary education in Human Resources, Business Administration, or related field.
• 1-3 years of HR experience in administration or operations.
• Experience with HR systems; SuccessFactors is a plus.
• Strong organization, confidentiality, and communication skills.

Responsibilities

• Process employee transactions in SuccessFactors (hiring, transfers, terminations).
• Maintain accurate employee records and documentation per policies.
• Support onboarding and offboarding processes and documentation.
• Ensure I-9 verification compliance.
• Coordinate equipment orders and system access for new hires.
• Escalate complex HR inquiries to the HR team.
• Coordinate with IT, Facilities, and Security for onboarding logistics.
• Assist with HR reporting and audits.

Skills

HR administration

SuccessFactors

Onboarding

Offboarding

Recordkeeping

Payroll coordination

Confidentiality

Communication

Education

HR/Business degree

Tools

SAP SuccessFactors

HRIS

Job description

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

The Opportunity

The HR Administrator provides administrative support across a variety of human resources functions, including employee lifecycle administration, HR systems transactions, record maintenance, onboarding, offboarding, and coordination with internal stakeholders. This role is responsible for ensuring employee records are maintained accurately, supporting HR processes, and providing timely assistance to employees, managers, and HR teams.

The position focuses on delivering quality HR support, maintaining confidentiality, ensuring compliance with company policies and procedures, and contributing to a positive employee experience.

What You’ll Do Here

HR Administration

• Process employee transactions in SuccessFactors, including new hires, rehires, transfers, job changes, terminations, and employee updates.
• Maintain accurate employee records and supporting documentation in accordance with company policies and procedures.
• Support onboarding and offboarding activities, ensuring all required documentation and processes are completed.
• Conduct I-9 employment eligibility verification processes and maintain compliance with documentation requirements.
• Initiate and coordinate equipment orders (e.g., laptops, phones, system access) for incoming employees and transfers.
• Assist employees and managers with routine HR administrative requests.

Records Management & Compliance

• Review employee information for completeness and accuracy.
• Maintain personnel files and HR records in compliance with legal and company requirements.
• Support periodic audits and record reviews as required.
• Ensure confidentiality and proper handling of sensitive employee information.
• Adhere to established HR policies, procedures, and recordkeeping practices.

HR Systems & Employee Support

• Receive and process HR requests through established intake processes.
• Serve as a point of contact for routine HR administrative inquiries.
• Escalate complex employee relations, payroll, benefits, or system issues to the appropriate HR team members.
• Assist with testing and validation activities related to HR system updates when required.

Cross-Functional Support

• Coordinate with HCM, Payroll, and HR teams to ensure employee data changes are completed accurately and on time.
• Follow defined handoffs and timelines to support payroll processing and downstream system updates.
• Communicate clearly and professionally with internal stakeholders regarding the status and completion of requests.
• Partner with IT, Facilities, and Security teams to support onboarding logistics, including badges, system access, and workspace readiness.

Process Adherence & Improvement

• Follow documented procedures and checklists for HR administration and transaction processing.
• Identify recurring issues, process gaps, and opportunities for improvement.
• Assist with updating job aids, standard operating procedures, and reference materials as processes evolve.

Additional HR Administrative Support

• Assist with onboarding coordination, including preparing new hire documentation and orientation scheduling.
• Support offboarding processes such as exit documentation, coordination of system access removal, and records updates.
• Generate standard HR reports and provide support for audits and business requests.
• Assist with background check tracking and pre-employment requirements.
• Support benefits and payroll inquiries through coordination and issue resolution.
• Help coordinate employee communications related to HR programs, policies, and updates.
• Provide general administrative support to the HR function as needed.

What You Bring To The Team

• Postsecondary education in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in Human Resources, HR administration, employee services, or HR operations support.
• Experience working with HR systems or databases (SuccessFactors experience is an asset).
• Strong organizational skills, attention to detail, and ability to maintain confidentiality.
• Ability to manage multiple requests and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Exposure to SAP SuccessFactors Employee Central.
• Experience supporting payroll, benefits, onboarding, or other HR processes.
• Familiarity with HR documentation, compliance, and recordkeeping requirements.

Pay And Benefits

Pay Range: $50,000 - $55,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

• Health Insurance Benefits (comprehensive plan - Dental/Medical/Vision)
• 401K (comprehensive match plan)
• This role is eligible to participate in Aecon’s discretionary Short Term Incentive Plan (STIP)
• Paid Vacation
• Wellness Benefit (wellness subsidy for fitness/health)
• Green Living Benefit (subsidy that can be used for approved green home energy expenses)
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email [e-mail].