Administrator

UC San Francisco (UCSF); San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Kavli IFN at UCSF seeks a detail-oriented Administrator with a strong background in scientific communication to plan, coordinate, implement, and manage events and programs. The role emphasizes content development for websites and communication platforms, and implementing strategies to enhance visibility and engagement with audiences.

The successful candidate will oversee operational and financial management, ensuring administrative processes, events, communications, and financial activities run

Qualifications

• Bachelor's degree in related area or equivalent experience/ training.
• Knowledge of strategic planning for media venues and technical requirements for events.
• Ability to direct technical staff or perform technical work related to design concepts and media.
• Familiarity with higher education or health sciences organizations and current affairs.
• Ability to develop and implement long- and short-term strategic communications plans.
• Ability to advise management to ensure messages reach target audiences.
• Strong written, verbal, interpersonal communications and political acumen.

Responsibilities

• Develop and implement long and short-term strategic communications plans with management and clients.
• Manage comprehensive communications programs across written, visual, digital, and electronic channels.
• Advise with department/college administration on communications strategies and policy interpretation.
• Ensure high-quality communication products within budget and time constraints.
• Identify organizational communications needs and design content/process improvements.
• Oversee Kavli IFN's financial and administrative operations including budgeting and events.
• Collaborate with the Kavli IFN Director on strategic plans and priorities.
• Manage content across websites and social media to highlight research and programs.
• Provide guidance on messaging, policy interpretation, and dissemination of information.

Skills

Strategic communications

Content development

Event coordination

Budget management

Stakeholder collaboration

Education

Bachelor's degree / equivalent experience

Job description

Job Summary:

Kavli IFN is seeking a detail-oriented, highly organized Administrator with a strong background in scientific communication to support the planning, coordination, implementation, and management of events and functions. These activities may include symposiums, conferences, community-building, and program initiatives.

The Administrator will leverage extensive experience in developing, writing, editing, and managing content for websites and other communication platforms. The role will also be responsible for developing and implementing effective scientific communication strategies that enhance the Institute’s visibility and engagement with its audiences.

In addition, the successful candidate will oversee the Institute’s operational and financial management, ensuring that administrative processes, events, communications, and financial activities are executed efficiently and effectively.

Department Summary:

Department of Physiology is a thriving Basic Science department with 14 Core Faculty and approximately 215 staff and lab personnel (including HHMI). The Kavli Institute for Fundamental Neuroscience resides in the Department of Physiology. The Kavli Institute for Fundamental Neuroscience (Kavli IFN) is a central organizing force for neuroscience research at UCSF and our partner institutions. Kavli IFN is building bridges to colleagues in complementary fields both within UCSF and across UCSF and the Bay Area National Laboratories. Our goal is to help create and support new, cross-disciplinary teams of scientists and engineers to tackle the most challenging questions of neuroscience—elucidating the fundamental underpinnings of the brain and its adaptive capacities—while developing the technologies needed to address these questions.

Key Responsibilities

• Works with management and clients to create, develop, and implement long and short term strategic communications plans and / or projects.
• Manages comprehensive communications programs, including written, visual, digital, and electronic communications.
• Advises and consults with departmental / college administration regarding all aspects of communications including developing strong communications strategies that effectively deliver the desired message, policy interpretation, and problem resolution.
• Ensures production of high quality products that effectively deliver the desired message within budget and time constraints.
• Identifies specific communications needs and develops the content and process for organizational improvements.
• Oversee the financial and administrative operations of the Kavli Institute for Fundamental Neuroscience (Kavli IFN), including program budgeting, financial planning, accounting processes, event planning, and operational activities that support the Institute’s
• Partner with the Kavli IFN Director to develop and implement short- and long-term strategic communications plans aligned with the Institute’s goals and priorities.
• Manage comprehensive communications across written, visual, and digital platforms, including the Institute’s website, social media channels, and other communications. Develop and curate engaging content that highlights the Institute’s scientific research, programs, accomplishments, and members.
• Serve as a strategic communications advisor to the Kavli IFN Director, providing guidance on communications strategies, messaging, policy interpretation, issue resolution, and effective dissemination of information to internal and external audiences.
• Advise and consult with the Kavli IFN Director on operational matters, supporting effective implementation of Institute policies, procedures, and initiatives and helping identify opportunities to improve organizational effectiveness.
• Assess organizational communications needs and develop strategies, content, processes, and tools that enhance internal and external communications and support continuous organizational improvement.
• Coordinate and support Institute events, programs and initiatives, ensuring effective planning, communication, budgeting, and execution in collaboration with the Director and relevant stakeholders.
• Other tasks as needed

Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications.
• Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications.
• Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure, and a strong knowledge of current affairs, and issues in higher education and / or health sciences.
• Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans.
• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to the target and / or broad general audiences.
• Solid written, verbal, interpersonal communications, active listening and political acumen skills.
• Knowledge of location protocols and channels for communication internally and externally.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html