Administrative Vice Chair, Neurosciences - 142012

UC San Diego/UC San Diego Health; San Diego (CA); On-site; USD 250,000 - 290,000; Full time

Job summary

University of California San Diego Health Sciences seeks an Administrative Vice Chair in Neurosciences. The role reports to the Department Chair and oversees the department's administrative, financial and operational performance, resources stewardship, and strategic planning.

Responsibilities include coordinating with Health Sciences and campus leadership, managing budgets, HR, research administration and space, and guiding policy implementation with high autonomy.

Qualifications

• Bachelor's degree in business, health or hospital administration or clinical degree and / or equivalent experience / training.
• Eight (8) or more years of relevant experience managing administrative and financial operations.
• Executive management experience in a complex academic/health care organization.

Responsibilities

• Provide strategic, operational and financial leadership for the department.
• Direct financial management, budget, HR, sponsored research administration and facilities.
• Coordinate liaison with Health Sciences and campus leadership.

Skills

Leadership

Financial management

Strategic thinking

Negotiation

HR administration

Policy enforcement

Communication

Cross-functional

Education

Bachelor's degree or higher

Job description

Payroll Title: HEALTH SCIENCES ADM 3
Department: NEUROSCIENCES
Hiring Pay Scale $250,000 - $290,000 / Year
Worksite: La Jolla
Appointment Type: Career
Appointment Percent: 100%
Union: Uncovered
Total Openings: 1
Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#142012 Administrative Vice Chair, Neurosciences

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

DESCRIPTION

UC San Diego Health Sciences is a top ranking, future oriented organization. The Health Sciences academic enterprise is comprised of the School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and the Wertheim School of Public Health.

Within the UC San Diego School of Medicine, there are approximately 20 departments, 1,700+ faculty, 600 students, and 1,000 residents and fellows. We offer challenging career opportunities in a fast-paced and innovative environment. We are looking for top talent that possess the personal characteristics of integrity, strategic thinking, intellectual curiosity, collaboration and teamwork. The Office of the Dean embraces and follows a progressive philosophy of career-path development for its employees.

The UC San Diego Department of Neurosciences spans translational neuroscience research and clinical Adult and Child Neurology, and is top-ranked in NIH funding among the nation's neurosciences departments. The department has more than 700 employees, including faculty, academics, residents, fellows, postdoctoral scholars and staff, and annual revenues of approximately $55 million: $33M research, $14M clinical and $9M other. Its centers and programs include the Shiley-Marcos Alzheimer's Disease Research Center, the Alzheimer's Disease Cooperative Study, the ALS Center, the Epilepsy Center, the Stroke Center, the Multiple Sclerosis Program, Parkinson and Movement Disorders, and Neurocritical Care. The department trains residents in Adult and Child Neurology, clinical fellows and graduate students, and provides care at UC San Diego Health, VA San Diego and Rady Children's Hospital San Diego.The Administrative Vice Chair (AdVC) is the senior administrative leader of the Department of Neurosciences. The position reports directly to the Department Chair, with a secondary reporting line to the Associate Dean of Business Affairs in the School of Medicine Dean's Office. The Administrative Vice Chair provides strategic, operational, and financial leadership in support of the department's research, clinical, education, and service missions.

As the Chair's principal administrative partner and advisor, the AdVC helps shape departmental strategy, guides organizational growth and ensures sound stewardship of resources. The AdVC is responsible and accountable for the overall administrative, financial and operational performance of the department, turning strategic priorities into effective plans, processes and results. Working with department leadership, faculty and functional managers, the AdVC directs the full range of departmental operations: financial management and budget, academic personnel and human resources, sponsored research administration, space and facilities, information technology, clinical trials, education programs administration, clinical trials, clinical operations and regulatory compliance. The AdVC represents the Chair and serves as liaison to Health Sciences, School of Medicine and campus leadership, UC San Diego Health, sponsors, government agencies and other external partners.

The AdVC oversees large complex units with multiple functional areas through subordinate managers, formulates and administers policies and programs, and functions with a high degree of autonomy.

In Neurosciences, the AdVC also partners with clinical leaders on clinical program management across adult and pediatric neurology, oversees administration of a large research and clinical trials portfolio and its centers, and serves as the department's liaison to UC San Diego Health, the VA San Diego and Rady Children's Hospital.

Oversees through subordinate managers one or more large, complex departments or business units with multiple functional disciplines / occupations, OR manages a program, regardless of size, that has critical impact upon the organization as a whole, such as most or all of a campus, medical center, UCOP or the UC System. Has significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy. Oversees through subordinate managers the accountability and stewardship of department resources and the development of systems and procedures to protect organizational assets.

Responsible for financial and administrative leadership for a large, or multiple, health sciences interdisciplinary / research departments or centers with clinical subdivisions. Participates with other senior leaders to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of clinical, educational and research objectives. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, center and / or clinical enterprise.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business, health or hospital administration or clinical degree and / or equivalent experience / training.
• Eight (8) or more years of relevant experience, including management of administrative and financial operations in a complex academic or health care organization.
• Excellent leadership skills to oversee large or multiple academic departments and / or centers and / or institutes through subordinate managers. Executive management experience in a complex academic and/or health care organization.
• Experience managing a large research portfolio and the financial operations of research centers and programs.
• Advanced knowledge of financial analysis and reporting techniques, accounting principles, forecasting, budgeting, audit and internal control systems. This includes operating budget development within an academic environment.
• Excellent interpersonal skills to lead, facilitate relationships, collaborate, persuade and influence. Advanced negotiating skills. Excellent interpersonal skills to lead, collaborate, persuade and influence at all levels, including faculty, managers, staff and students. Demonstrated ability to coach faculty and supervisors to ensure fair treatment of staff and compliance with policy.
• Advanced negotiation skills and demonstrated ability to negotiate and mediate complex or sensitive issues to conclusion. Skill in conflict management.
• Highly advanced analytical, organizational, problem solving, and decision-making skills. Ability to analyze large amounts of financial, space and workload data and develop sound recommendations.
• Highly advanced skills in strategy development, systems planning and change management. Ability to see planning and operational issues as a whole, including long-term consequences.
• Advanced ability to set and use performance metrics that inform business planning, measure effectiveness and drive continuous improvement. Skill in setting service standards and measurable department and employee goals.
• Demonstrated experience with faculty and staff HR administration. This includes personnel management, workforce and succession planning, incentive programs and policy implementation.
• Thorough knowledge of UC and campus policies and procedures for academic personnel, human resources, contracts and grants, accounting and cost accounting standards. Proven ability to interpret, implement and enforce regulations accurately.
• Thorough knowledge of federal guidelines for sponsored research and of sponsored research administration and research operations.
• Highly advanced project management skills, including the ability to manage space-related projects.
• Highly advanced ability to identify, develop, and prioritize objectives.
• Advanced knowledge of hospital and ambulatory clinical practice as it relates to Neurosciences to effectively coordinate work with the medical center.
• Thorough knowledge of health care delivery models, reimbursement, revenue cycle and patient billing.
• Experience with clinical trials administration and billing compliance.

PREFERED QUALIFICATIONS

• Master's degree (MBA, MPA, MHA or related) preferred.
• Knowledge of graduate medical education and accreditation requirements for residency and fellowship programs.
• Knowledge of UCSD systems such as Oracle, Kuali and Anaplan.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $173,900 - $351,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $83.29 - $168.34

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace