Administrative Technician (OA)

United States Attorneys' Offices; Miami (FL); Sur place; USD 40 000 - 64 000; Plein temps

Résumé du poste

The United States Attorney's Office for the Southern District of Florida seeks an Administrative Technician (OA) to support AUSAs with day-to-day operations in the Miami office. Responsibilities include maintaining records, handling invoices, coordinating services, and preparing correspondence and reports.

Candidates will assist with mail, files, and evidence, ensuring security procedures are followed. The role emphasizes accuracy, organization, and cross-location administrative support.

Qualifications

• Experience supporting legal or administrative staff is preferred.
• Ability to maintain supply, equipment, and records accurately.
• Strong attention to detail and organizational skills.

Responsabilités

• Maintain supply, equipment, vehicle, and property records; monitor inventory and requests; receive, store, and distribute supplies.
• Process requisitions, invoices, purchase records, and related documents; coordinate with vendors and staff; reconcile records.
• Coordinate vehicle, facility, and equipment services from request through completion; maintain logs and resolve service issues.
• Handle mail, files, records, and evidence in accordance with security procedures; coordinate shipments and disposition actions.
• Prepare correspondence, forms, reports, and spreadsheets; provide admin support across locations.

Connaissances

Office operations

Records management

Vendor coordination

Administrative support

Outils

Office software

Description du poste

Summary

The United States Attorney's Office for the Southern District of Florida's mission is to enforce and defend the laws of the United States of America through the prosecution of criminal cases brought by the Federal government; the prosecution and defense of civil cases in which the United States is a party; and the collection of debts owed to the Federal government that are administratively uncollectible.

Duties

This Administrative Technician (OA) provides AUSAs legal and administrative support in the day-to-day requirements of office operations so they can meet the litigation mission of the District. If selected for this position, you will join a well-respected team that is responsible for providing Administrative Technician (OA) support in the U.S. Attorney's Office, Southern District of Florida, located in Miami, Florida, focusing in the areas of office operations and legal and administrative support.

Typical Work Assignments Will Include

• Maintain supply, equipment, vehicle, and property records; monitor inventory and requests; and receive, store, and distribute supplies while validating records and addressing discrepancies.
• Process requisitions, invoices, purchase records, and related documents; coordinate with vendors and staff; and reconcile records or resolve routine discrepancies.
• Coordinate vehicle, facility, and equipment services, including maintenance, repairs, office setup, and moves; maintain logs and follow service issues through resolution.
• Handle mail, files, records, and evidence in accordance with security and accountability procedures; coordinate shipments and disposition actions and verify supporting documentation.
• Prepare correspondence, forms, reports, and spreadsheets; provide administrative support across office locations; and recommend procedural adjustments as needed.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

Conditions of employment

• You must be a United States Citizen or National to apply for this position.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• A probationary period may be required.
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• Must provide resume and supporting documents (See required documents).
• You must meet all qualifications requirements by the closing date of the announcement.
• As needed, additional selections may be made using this announcement.

Qualifications

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying:

To Qualify At The GS-07 Level, You Must Possess

Specialized Experience:

• Maintaining supply, equipment, vehicle, or property records to update logs or inventory databases;
• Processing or reviewing requisitions, invoices, purchase records, or other administrative documents for completeness and accuracy;
• Coordinating routine routine office services, such as repairs, equipment needs, deliveries, or moves with staff, vendors, or facilities personnel;
• Preparing or revising correspondence, forms, spreadsheets, or reports using office software and established instructions.

To Qualify At The GS-08 Level, You Must Possess

Specialized Experience:

• Maintaining or reviewing inventory, supply, or property records to identify discrepancies;
• Reconciling purchase card, invoice, requisition, or vendor records and resolving discrepancies through research and coordination;
• Coordinating facility, equipment, or vehicle services from request through completion, including addressing service problems or unusual requirements;
• Assessing office needs and recommending or implementing procedural improvements consistent with applicable guidance.

Typing Proficiency

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position,

Education

This job does not have an education qualification requirement.

Additional information

Payment of relocation expenses will not be authorized.

Background Investigation

To ensure the accomplishment of its mission, the Department of Justice requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for a clearance as a condition of placement in this High Risk position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

The Interagency Career Transition Assistance Plan (ICTAP)

provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about ICTAP eligibility,

The Career Transition Assistance Plan (CTAP)

provides eligible surplus and displaced competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. Additional information about CTAP eligibility,

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments: Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits

depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.