Administrative Technician II - CPCA

City of Columbia, MO; Columbia Township (MO); On-site; USD 21,000 - 31,000; Full time

Job summary

City of Columbia seeks an Administrative Support II within the Administration Bureau of the Police Department in Columbia, MO. The role provides advanced administrative support, including training others, developing reports, and managing financial and records information.

The position requires a high school diploma and 3–5 years in admin support, with a starting wage of $18.87 per hour. Typical hours are 8am-5pm, Mon-Fri; deadline to apply is 09/28/2026.

Qualifications

• High school diploma or equivalent.
• 3 to 5 years’ experience in administrative support, customer service, and/or records/fiscal administration.
• Valid driver’s license or reliable transportation to travel to events, meetings, etc.

Responsibilities

• Provides customer service in person, via phone, and in writing.
• Provides financial administrative support for department. Monitors budget, maintains inventory, and ensures adherence to city policies and ordinances.
• Conducts compliance monitoring and reporting.
• Provides varied and complex administrative office support to department and staff.
• Coordinates travel and trainings for staff.
• Organizes, plans, attends, and documents meetings and events.
• Opening and closing office or facilities for business.
• Guides and trains staff on processes and software.
• Creates and maintains records in accordance with rules and regulations. Responds to records requests.
• Utilizes a variety of software and web-based systems.
• Regular attendance is a necessary and essential function.

Skills

Customer service

Verbal & written communication

Active listening

Data organization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

City of Columbia, Missouri Career Opportunities

This position is within the Administration Bureau of the Columbia Police Department. Applicant must be able to pass an extensive law enforcement background process.

Posting Number

Posting Number 4299P

Position Title

Department

Department Police

Job Code

Job Code 01004

FLSA Status

FLSA Status Non-Exempt

Union Code/Affiliation

Union Code/Affiliation Unrepresented

Division

Division ADMINISTRATION (Police)

Job Description Summary

The purpose of this job is to provide advanced administrative support to assigned city departments and divisions, including training or coordinating work of others. Develops reports and enters financial and other information into related systems.

Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

• Provides customer service in person, via phone, and in writing.


• Provides financial administrative support for department. Monitors budget, maintains inventory, and ensures adherence to city policies and ordinances. May assist and support contract and grant management.


• Conducts compliance monitoring and reporting.


• Provides varied and complex administrative office support to department and staff.


• Coordinates travel and trainings for staff.


• Organizes, plans, attends, and documents meetings and events.


• Opening and closing office or facilities for business.


• Guides and trains staff on processes and software.


• Creates and maintains records in accordance with rules and regulations. Responds to records requests.


• Utilizes a variety of software and web-based systems.


• Regular attendance is a necessary and essential function.


• Performs other duties as assigned.

Supervisory Responsibilities

• No supervisory authority. Work does require providing guidance and training to others.

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

• Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.


• Interactions have limited impact on the organization in terms of time, money, or public/employee relations.

Fiscal Responsibility

• Position has limited fiscal responsibility.


• May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures.

Education and Experience - An equivalent combination of education, training and experience will be considered

Education and Experience

• High school diploma or equivalent.


• 3 to 5 years’ experience in administrative support, customer service, and/or records/fiscal administration

Licenses or Certifications

• Valid driver’s license or reliable transportation to travel to events, meetings, etc.

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

Knowledge of:

• Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.


• Office practices and administrative procedures, records management, and administration techniques and procedures.


• Financial record keeping practices and/or inventory control methods.


• Grant and contract administration processes and procedures.


• Common business software applications such as Microsoft Office.

Skill in:

• Communicating verbally and in writing to meet the needs of the audience.


• Applying active listening and asking questions for understanding.


• Collecting, organizing, and analyzing complex and/or technical data.


• Creating and maintaining detailed and accurate records.


• Typing and/or data entry with minimal errors.

Ability to:

• Recognize, analyze, and solve a variety of problems.


• Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.


• Provide high levels of effective customer service.


• Monitor budget and work within the constraints of that budget.


• Exercise sound judgment in making critical decisions.


• Train others.


• Regularly use a computer, software, phone and related office equipment.

DISTINGUISHING CHARACTERISTICS :

• Level II is the highest, non-supervisory classification in the Administrative Support job family. Incumbents in this level may assist in coordinating the work of other administrative staff.

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

Office or similar indoor environment – Frequently or Often

Outdoor environment – Sometimes

Exposures: Individuals who are hostile or irate – Sometimes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.


• Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Hours/Days

Generally Mon-Fri between 8am-5pm

Starting Salary $18.87 per hour

Pay Grade

Pay Grade 105

Number of Positions Available

Number of Positions Available 1

Deadline to Apply

Deadline to Apply 09/28/2026

Open Until Filled No

Special Instructions to Applicants

This position is within the Administration Bureau of the Columbia Police Department. Applicant must be able to pass an extensive law enforcement background process.

Notice to Applicants

Individuals needing accommodation to apply may call 573.874. CITY (2489)

TTY : 711 (MO RELAY )

THE CITY OF COLUMBIA IS A MERIT , AFFIRMATIVE ACTION , EQUAL OPPORTUNITY EMPLOYER : MALE / FEMALE

The City of Columbia participates in the federal E-Verify work authorization program

Required fields are indicated with an asterisk (*).

• * Do you have a valid Missouri Driver's License?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Are you a high school graduate or its equivalent?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have at least three years of general clerical experience?
  
  
  
  • Yes
  
  
  • No
  
  
  
  


• * How did you hear about this job?
  
  
  
  • Indeed.Com
  
  
  • KOMU
  
  
  • Website - City of Columbia
  
  
  • City Employee
  
  
  • Social Media
  
  
  • Newspaper - Columbia Daily Tribune
  
  
  • Website - Careers in Government
  
  
  • Website - Greathires.com
  
  
  • Cable Channel
  
  
  • Internal Job Posting
  
  
  • Missouri Municipal League
  
  
  • Walk-In
  
  
  • Zip Recruiter
  
  
  • Other (Please explain)
  
  
  
  


• * If you answered \"Other (Please explain)\", please enter how you learned about this job below.
  

  (Open Ended Question)

  
  

Required Documents

• Resume

Optional Documents

• Cover Letter


• Transcripts


• Letter of Recommendation 1


• Letter of Recommendation 2

600 E. Broadway
P.O. Box 6015
Columbia, MO 65205