Administrative Technician

The County of El Dorado; Placerville (CA); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Telework opportunities

Job summary

The County of El Dorado in Placerville, CA is seeking Administrative Technicians to provide paraprofessional and clerical support across departments. Ideal candidates will manage budgets, analyze data, and ensure compliance with regulations while coordinating with multiple agencies.

Position requires four years of journey-level clerical or technical experience or an associate degree plus two years of experience; some roles may require a valid driver’s license.

Qualifications

• Minimum four (4) years of journey-level clerical or technical support experience with interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports.
• Equivalent to an associate degree; AND two (2) years of journey-level clerical or technical support experience with interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports.

Responsibilities

• Perform technical and procedural work in support of an assigned department, division, or program; monitor and explain operational and program requirements to stakeholders.
• Assist in developing and monitoring assigned budgets, including gathering and reviewing financial data, and preparing narratives and project plans.
• Provide budget updates, process invoices and purchase orders, maintain budget spreadsheets, and enter information into financial software.
• Research, interpret, and ensure compliance with laws, codes, rules, and regulations related to assigned areas.
• Prepare agendas and materials for Board of Supervisors and committees; staff various charts, reports, and contracts; may handle confidential material.
• Serve as liaison to meeting/committee secretary, including posting notices, setting up rooms, and transcribing minutes.

Skills

Clerical support

Budget monitoring

Financial data analysis

Communication

Education

High school diploma or GED

Associate degree

Job description

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E‑12 – Telecommuting.

THE OPPORTUNITY

Administrative Technicians are used in almost every County Department. They perform a variety of routine to complex responsible paraprofessional, technical, administrative, and secretarial support duties requiring the application of procedural, program, and compliance knowledge in support of a department, division, or program; assumes ongoing, technical responsibilities specific to the area of assignment; coordinates assigned programs, projects, and services with other departments, divisions, and outside agencies; performs research and routine analysis on a wide variety of special projects; and performs related work as required.

These selected candidates will have the opportunity to:

• Perform technical and procedural work in support of an assigned department, division, or program; apply technical procedures, methods, and techniques to support program and management analysis functions and processes; monitor and explain operational and program requirements and processes to various stakeholders.
• Assist in developing and monitoring assigned budgets, including gathering and reviewing financial data to identify and recommending account adjustments and fund transfers, develop narratives and project plans, monitor labor hours and other expenses, ensuring accurate allocation to accounts,
• Provide account balances and updates to management and staff, process invoices and purchase orders, maintain budget spreadsheets, enter information into the financial software system, and attend budget meetings.
• Research, interpret, and ensure, compliance with laws, codes, rules, and regulations, and County program guidelines, policies, and procedures related to assigned areas of responsibility.
• Compose, edit, proofread, and submit Board of Supervisors, commission, and committee agendas; staff, financial, budgetary, operational, and other technical and programmatic charts, reports, contracts and agreements; technical documentation; and various correspondence and informational material regarding assigned activities; may compile and process confidential material.
• Serve as a liaison or staff support to meeting and/or committee secretary, including preparing agendas and informational packets, posting required public notices pursuant to the law, local ordinances, and resolutions; set up the room, and taking and transcribing minutes for assigned boards and committees.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations.

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.
Equivalent to graduation from high school; AND
Four (4) years of increasingly responsible journey-level clerical or technical support experience which included responsibility for interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports, or advanced office support work that included data entry and the processing of forms and records;

OR

Equivalent to an associate degree from an accredited educational institution; AND
Two (2) years of journey-level clerical or technical support experience which included responsibility for interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports, or advanced office support work that included data entry and the processing of forms and records.

Licenses and Certifications: Some positions may require the possession of a valid Driver's License and maintain a satisfactory driving record.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

Not just rustic mining towns and historic sites – Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

• 40 miles to Downtown Sacramento
• 50 miles to Sacramento International Airport
• 129 miles to San Francisco

Here are a few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports
• Skiing and Snowboarding
• Live Music and Music Festivals
• Local Craft Breweries and Wineries
• El Dorado County Fair
• Placerville Speedway Races
• Farm to ForkRestaurants
• Local Shopping Gems

Employees who are buying a home in El Dorado County may qualify for down payment assistance.

We are currently recruiting for the following:

• One (1) full time vacancy in the Chief Administrative Office, Community Development Finance & Administration Division located in Placerville, CA.