Administrative Team Leader (Accounts Receivable)

ECS Mid-Atlantic, LLC; Chantilly (VA); Presencial; USD 37.000 - 43.000; Jornada completa

Descripción de la vacante

ECS Mid-Atlantic, LLC is seeking an Administrative Team Lead to provide advanced administrative support and serve as a day-to-day resource for the administrative staff. You will coordinate workloads, monitor productivity, and ensure processes are performed accurately and efficiently to deliver high-quality service.

Responsibilities include leading daily activities, scheduling, onboarding, handling project documents, and maintaining records while upholding confidentiality.

Formación

• 1 year of related experience required.
• High school diploma or GED required.
• Valid driver's license if driving for ECS subsidiary.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.

Responsabilidades

• Leads and coordinates the daily activities of administrative personnel to support efficient office operations.
• Assists with scheduling administrative staff and workload distribution.
• Supports employees with prioritizing assignments, deadlines, and routine workflow challenges.
• Monitors administrative productivity and service quality.
• Provides input regarding performance, training needs, and development opportunities.
• Assists with onboarding and training new administrative personnel.
• Processes, formats, transmits, and distributes project and business documents timely.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and records.
• Assists with preparation, assembly, binding, and distribution of reports and deliverables.
• Formats, scans, uploads, and archives documents.
• Supports telephone inquiries and customer service needs.
• Maintains confidentiality of company, employee, client, and project information.
• Identifies opportunities to improve workflows and office efficiency.
• Represents ECS in collection efforts via phone, face to face, and email.
• Assists with revisions to invoices and related billing documents.

Conocimientos

Strong organizational skills

Attention to detail

Effective written and verbal comunic.*

Interpersonal and relationship‑bonding

Ability to work independently

Customer service skills

Confidentiality

Educación

High school diploma or GED

Herramientas

Microsoft Office Suite

Descripción del empleo

Responsibilities

The Administrative Team Lead provides advanced administrative support while serving as a day-to-day resource for administrative personnel within an office or business unit. This position assists with coordinating workloads, monitoring productivity, supporting employee development, and ensuring administrative processes are performed accurately and efficiently. The Administrative Team Lead balances individual contributor responsibilities with team coordination duties to support effective office operations and high-quality service delivery.

• Leads and coordinates the daily activities of administrative personnel to support efficient office operations
• Assists with scheduling administrative staff and coordinating workload distribution
• Supports employees with prioritizing assignments, managing deadlines, and resolving routine workflow challenges
• Assists with monitoring administrative productivity and service quality
• Provides input regarding employee performance, training needs, and development opportunities
• Assists with onboarding and training new administrative personnel
• Processes, formats, transmits, and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management activities
• Registers projects, proposals, and related business records within company systems
• Creates, organizes, and maintains project, client, and administrative files and records
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables
• Formats, scans, uploads, and archives project and business documentation
• Assists with answering telephone calls, directing inquiries, and supporting customer service needs
• Supports incoming and outgoing mail distribution and routine office operations
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload
• Maintains confidentiality of company, employee, client, and project information
• Identifies opportunities to improve administrative workflows and office efficiency
• Performs other duties as assigned
• This position involves representing ECS in collection efforts via phone, face to face, and e-mail.
• Responsibilities include assisting in maintaining the collections database and relationships with clients.
• You will work with office staff to achieve collection goals, prepare certificates of insurance, scan and link invoices or other related documents to billing files, and assist in revisions to invoices.
• Other duties may include performing general clerical duties such as sorting and distributing mail, filing, word processing, or other clerical task.

Qualifications

Required Qualifications

• 1 year of related experience
• High school diploma or GED required
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Knowledge of general office administration practices and administrative support functions
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet established deadlines
• Effective written and verbal communication skills
• Strong interpersonal and relationship-building skills
• Ability to provide guidance, training, and support to team members
• Ability to resolve routine issues and elevate complex matters appropriately
• Ability to accurately process and maintain documentation and records
• Ability to work independently while collaborating effectively with others
• Strong customer service skills and professional business demeanor
• Ability to maintain confidentiality and handle sensitive information appropriately
• Dependable work habits and commitment to quality and accuracy
• Ability to identify process improvement opportunities and support implementation efforts

Military Qualification

• The following US Military ranks would qualify for this position:
• E-4

The expected pay range for this role and location is $27-$31/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, clickhere.