Administrative Support V (Accountant)

Cook County Clerk's Office: Bureau of Vital Records; Chicago (IL); On-site; USD 64,000 - 79,000; Full time

Job summary

Office of the Cook County Clerk is seeking an Administrative Assistant V (Accountant - Tax Services) to support revenue reporting and financial statement preparation within the Accounting Department. You will handle a full range of accounting duties including revenue collection, recording, classification, journalizing, and analysis under the RE & TS Division.

Reporting to the Manager of Accounting and Finance, this non-exempt, full-time role requires strong Excel skills, familiarity with

Qualifications

• Bachelor’s Degree in Accounting, Business, or Finance from an accredited college or university.
• Three (3) years of full-time work experience in the daily management of accounts or financial records.
• Proficiency with Microsoft Office 365.
• Proficiency in Great Plains or similar type of Accounting Software.

Responsibilities

• Performs accounting functions to support the revenue reporting function of the Real Estate and Tax Services Division.
• Validates, reconciles, and consolidates Cashier collection reports for prior day revenue collected.
• Researches, tracks, and resolves financial account balancing issues and/or discrepancies.
• Oversees the Accounts Payable function, which is the refund payment function of the RE & TS Division to Tax Buyers and Homeowners, by monitoring and printing checks, and creating refund reports weekly.
• Resolving customer issues and/or discrepancies related to refunds.
• Meets internal deadlines as assigned by the Deputy Clerk of Real Estate and Tax Services or designee.
• Maintains and updates all subsidiary ledgers.
• Manages the accounts receivable process.
• Creates and maintains the Accounts Receivable Aging Report.
• Facilitates the collection process for checks returned due to insufficient funds.
• Maintains storage of finance and cashiering documents for internal and external audit purposes and for destruction consistent with applicable document retention standards.
• Processes, tracks, and submits escheatment letters to the State of Illinois.
• Serves as a backup to complete other general accounting responsibilities and duties within the RE & TS Division.
• Records, verifies, monitors, and signoff for Armored Carpickupsanddeliveries.
• Assists in the Records Management process including but not limited to managing check destruction, storage of key records, and updating records application in accordance with the records retention requirements imposed by the State of Illinois.

Skills

Time management

Attention to detail

Communication

Education

Bachelor's Degree in Accounting, Business, or Finance

Master’s degree or CPA designation

Tools

Microsoft Office 365

Great Plains

Job description

OFFICE OF THE COOK COUNTY CLERK

NOTICE OF JOB OPPORTUNITY

Administrative Support V (Accountant - Tax Services)

Reference ID: COB – 00001

Posting Date: August 13, 2026

Closing Date: August 27, 2026 @ 11:59:00 PM

Status: Full-time

Shift Start Time: 9:00A.M.

Shift End Time: 5:00P.M.

Department: Accounting

Division: RE&TS

Location: 118 N. Clark Street

Salary Range: $71,540

Grade: 17

Job Code: 5801

Union Status: SEIU 73

Shakman Status: NON-EXEMPT

FLSA Status: Non-Exempt

Application Process: Internal/External

Job Summary

Reporting directly to the Manager of Accounting and Finance, Administrative Assistant V reviews financial documentation to ensure the accuracy and timeliness of the accounting data and provides that data to the Manager and the Deputy Clerk of Real Estate and Tax Services for the creation of financial statements. Administrative Assistant V performs a full range of financial record-keeping duties including revenue collection, recording, classification, journalizing and analysis as well as assisting the RE & TS Division as needed to meet Cook County revenue reporting requirements.

Essential Job Duties

• Performs accounting functions to support the revenue reporting function of the Real Estate and Tax Services Division.
• Validates, reconciles, and consolidates Cashier collection reports for prior day revenue collected.
• Researches, tracks, and resolves financial account balancing issues and/or discrepancies.
• Oversees the Accounts Payable function, which is the refund payment function of the RE & TS Division to Tax Buyers and Homeowners, by monitoring and printing checks, and creating refund reports weekly.
• Resolving customer issues and/or discrepancies related to refunds.
• Meets internal deadlines as assigned by the Deputy Clerk of Real Estate and Tax Services or designee.
• Maintains and updates all subsidiary ledgers.
• Manages the accounts receivable process.
• Creates and maintains the Accounts Receivable Aging Report.
• Facilitates the collection process for checks returned due to insufficient funds.
• Maintains storage of finance and cashiering documents for internal and external audit purposes and for destruction consistent with applicable document retention standards.
• Processes, tracks, and submits escheatment letters to the State of Illinois.
• Serves as a backup to complete other general accounting responsibilities and duties within the RE & TS Division.
• Records, verifies, monitors, and signoff for Armored Carpickupsanddeliveries.
• Assists in the Records Management process including but not limited to managing check destruction, storage of key records, and updating records application in accordance with the records retention requirements imposed by the State of Illinois.
• Other duties as required by the Deputy Clerk of Real Estate and Tax Services or Designee.

This list represents the essential tasks performed by the position. Employees may be assigned additional duties by management as required.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Business, or Finance from an accredited college or university.
• Three (3) years of full-time work experience in the daily management of accounts or financial records.
• Proficiency with Microsoft Office 365.
• Proficiency in Great Plains or similar type of Accounting Software.

Preferred Qualifications

• Master’s degree in Accounting, Business, or Finance from an accredited college or university or a CPA designation.
• Five (5) years of full-time work experience in Government Accounting and/or Government Auditing.
• Knowledge of the Illinois Property Tax Code

Knowledge, Skills, Abilities and Other Characteristics

• Basic computer skills, including Microsoft Office 365.
• Knowledge of Cook County Ordinances regarding pricing for revenue collection.
• Knowledge or understanding of the Illinois Property Tax Code
• Knowledge of Great Plains accounting software.
• Understanding Revenue Cycle Management.
• Basic knowledge and understanding of GAAP.
• Skill utilizing software programs to manipulate and track financial data.
• Ability to utilize calculators, databases, and bank accounts.
• Ability to utilize computer systems to create and maintain computerized bookkeeping records and run database reports.
• Ability to perform accurate calculations and computations in tandem with accounting assignments.
• Ability to write in a clear and coherent manner.
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Ability to manage time and meet reporting deadlines.
• Ability to exercise good judgement relating to customer service.
• Ability to communicate objectively and to work well with fellow Employees and customers.

Physical Requirements

• Long periods of time working on a computer requiring vision and typing capability.
• Standing and walking for moderate periods of time.
• Ability to sit for at least two (2) hours at a time.
• May have to lift 10 lbs.

COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER