Administrative Support Specialist (Onsite)

Randstad USA; San Diego (CA); On-site; USD 34,000 - 36,000; Full time

Job summary

Randstad USA is seeking a dependable Administrative Support Specialist to join our facility team in San Diego, CA. You will bridge administrative workflows and clinical staff to ensure physicians, healthcare personnel, and new team members have the tools, records, and access they need daily.

The role is a contract opportunity with potential for extension, offering a daytime schedule, and a pay rate of $25.00–$26.00 per hour DOE.

Qualifications

• High School Diploma or GED required.
• 1+ year clerical/administrative experience preferred (healthcare setting strongly preferred).
• Experience with supply/procurement software (Coupa, OneLink) preferred.
• Familiarity with Electronic Health Record (EHR) platforms (Health Connect) a plus.

Responsibilities

• Maintain, organize, and scan records and employee files with accurate filing systems.
• Oversee office supply inventory and submit supply requests via procurement systems (Coupa, OneLink).
• Coordinate and schedule department meetings and prepare materials; operate standard office equipment.

Skills

Records management

Procurement systems

EHR knowledge

Multitasking

Education

High School Diploma or GED

Tools

Coupa

OneLink

Health Connect

Job description

We are seeking a dependable, self-motivated Administrative Support Specialist to join our facility team. In this role, you will serve as a vital link between administrative workflows and clinical staff, helping ensure physicians, healthcare personnel, and new team members have the tools, records, and access they need every day.

• Position Type: Contract Opportunity (with potential for extension)
• Pay Rate: $25.00 – $26.00/hr (DOE)
• Schedule: Day Shift | Monday – Friday, 8:00 AM – 5:00 PM

Key Responsibilities

• Records Management: Maintain, organize, and scan records, employee files, and business correspondence using accurate alphabetical, numerical, and date-coded filing systems.
• Procurement & Inventory: Oversee office supply inventory and submit supply requests utilizing procurement systems such as Coupa and OneLink.
• Meeting & Office Coordination: Coordinate and schedule department meetings, prepare materials, and operate standard office equipment (printers, scanners, binding).
• Onboarding Logistics: Facilitate onboarding logistics by submitting, managing, and tracking system access requests for new personnel.
• Financial Administration: Review, prepare, and process departmental expense reports accurately and promptly.
• Cross-Functional Communication: Serve as an active administrative liaison, communicating professionally with physicians, clinical staff, and departmental leadership.

Requirements & Qualifications

• Education: High School Diploma or GED required.
• Experience: 1+ year of clerical, filing, or administrative support experience preferred (clinical/healthcare setting strongly preferred).
• Technical Skills:
• Experience with supply/procurement software (Coupa, OneLink) is strongly preferred.
• Familiarity with Electronic Health Record (EHR) platforms (such as Health Connect) is a plus.
• Proficiency in standard office equipment and digital file management.
• Core Competencies: Demonstrated ability to multitask, manage deadlines independently, and maintain clear self-accountability with strong written and verbal communication skills across all staff levels.