Administrative Support Specialist I - G112 Civic Center

Columbus Consolidated Government; Columbus (GA); On-site; USD 33,000 - 42,000; Full time

Job summary

Columbus Consolidated Government in Columbus, GA seeks an administrative/clerical support role to assist the Superior Court. The position maintains calendars for the Civic Center and South Commons, answers phones, and prepares correspondence and legal documents.

Responsibilities include mail delivery, supply orders, file maintenance, and miscellaneous duties as assigned. Candidates should be familiar with modern office practices, equipment, and Lotus Notes, and possess strong problem-solving and

Qualifications

• Knowledge of modern office practices and procedures.
• Knowledge of operation of modern office equipment and computers.
• Proficiency with Lotus Notes and financial management software.
• Ability to analyze and solve problems; make decisions.
• Strong verbal and written communication skills.
• Completion of high school education; relevant apprenticeship/internship or 1–2 years’ experience.

Responsibilities

• Maintains Civic Center Director’s calendar and schedules appointments.
• Maintains the Civic Center and South Commons event calendars; handles cancellations/additions.
• Answers telephones, routes calls, and takes messages.
• Composes letters, legal documents, and contracts.
• Delivers mail, runs errands, and maintains event files.
• Orders office supplies and maintains contract files.
• Performs other related duties as assigned.

Skills

Office practices

Office equipment operation

Lotus Notes

Problem solving

Office software

Oral & written communication

Education

High school diploma or equivalent

Tools

Financial management software

Office software suites

Job description

This position performs administrative and clerical duties in support of the Superior Court.

• Maintains Civic Center Director’s calendar; schedules appointments.
• Maintains the Civic Center Calendar of Events; makes changes to calendar regarding cancellations and additions.
• Maintains calendars for South Commons.
• Answers telephones and takes messages; answers questions; routes calls.
• Composes letters, legal documents, and contracts.
• Delivers mail to the post office; completes assigned errands.
• Prepares and maintains event files for Civic Center employees.
• Orders office supplies.
• Maintains and contract files.
• Performs other related duties as assigned.

• Knowledge of modern office practices and procedures.
• Knowledge of the operation of modern office equipment and computers.
• Knowledge of Lotus Notes software.
• Skill in problem-solving and decision-making.
• Skill in operating standard office equipment including computers and financial management software programs.
• Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while intermittently sitting, standing, stooping, bending, crouching, or walking.?The employee frequently lifts light and occasionally heavy objects and uses tools or equipment requiring a high degree of dexterity.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office.