Administrative Support Specialist - Distribution

Pacific Seafood; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance benefits

Flexible spending accounts

401(k) Retirement Plan with profit‑sh\

Paid time off

Employee Assistance Program

Product purchase program

Job summary

Pacific Seafood is seeking an Administrative Support Specialist in Los Angeles to handle general office duties, customer service, and HR support for the Distribution operating group. You will assist with schedules, filing, cross-docking data, and reporting to keep operations running smoothly.

The role includes HRIS updates, onboarding of new hires, coordinating interviews, and maintaining accurate team records.

Qualifications

• 3+ years of related experience and/or training in an admin role.
• High school diploma or GED.
• Microsoft Office Suite.

Responsibilities

• Retail/Customer Service: assist with retention and customer service needs, including order taking, answering phone calls, and vendor interactions.
• General Office Duties: support leadership with schedules, emails, filing, entering cross-docking, and reporting.
• Human Resource Support: day-to-day HR questions, HRIS updates, recruiting support (interviews, onboarding, I-9), and maintaining employee records.

Skills

Bilingual in English and Spanish

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Administrative Support Specialist

Department: Los Angeles Admin

Employment Type: Full Time

Location: Los Angeles

Reporting To: Jay De Guzman

Description

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary: The Admin Support Specialist for the Distribution operating group is an essential role. This position encompasses the general customer service needs of the business, Office support, and HR Support. Working with the people that directly impact our company (including team members, vendors, and customers) is an essential part of this role and a defining part of the success of the Distribution operating group.

Key Responsibilities

1. Retail/Customer Service

• Assist with retention and customer service needs as required.
• This includes (but is not limited to) order taking for walk-in customers, answering phone calls, and interacting with vendors.

2. General Office Duties

• Support ops group leadership including (but not limited to):
  • Management of schedules, prioritizing emails
  • filing paperwork
  • Entering cross-docking
• Report generation as needed for all departments.
• Fill in during vacations and absences of other administrative staff

Other Duties You Are Responsible to Help Support:

3. Human Resource Support

• Provide day-to-day support for all team members, including answering questions and phone calls, and providing support for basic payroll needs.
• Work with the Sacramento HR team to ensure that the HRIS system is up to date – daily changes, new hires, terminations, etc.
• Provide support to Recruiting team members for the Distribution division:
  • Scheduling interviews
  • Onboarding new hires
  • I-9 documentation
• Help maintain accurate team member records, including employee files, UKG employee documents, reviews, and I9s.
• Assisting with/administering orientation
• General filing

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

What you Bring to Pacific Seafood:

Required:

• 3+ years of related experience and/or training in an admin role.
• High school diploma or GED.
• Microsoft Office Suite.

Preferred:

• Knowledge of Human Resources terminology.
• Bilingual in English and Spanish.

Physical Requirements: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Must be available to work Monday–Friday during regular working hours, with occasional weekend duties.
• Ability to maintain a stationary position 80% of the time, with intermittent walking, standing, bending, reaching, and/or crawling.
• Ability to move and transport documents, equipment, or other items weighing up to 50 pounds across various locations for different team members, departments, and events.
• Capable of occasional travel as required by duties, demonstrating efficiency and effectiveness in diverse locations.
• Capable of operating a computer and other office productivity machinery, including a calculator, copy machine, and printer.
• Capable of frequently communicating with team members and stakeholders, accurately conveying detailed or important spoken instructions.
• Capable of perceiving visuals for activities such as preparing and analyzing data and figures, transcribing, viewing a computer screen, and engaging in extensive reading.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Benefits

Total Compensation At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short term disability.
• Flexible spending accounts for health flex and dependent care expenses.
• 401(k) Retirement Plan options with generous annual company profit sharing match.
• Paid time off for all regular FT team members, to include paid sick, vacation, holiday, and personal time.
• Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
• Product purchase program.

Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.