Administrative Support Specialist

McBride International; Massachusetts; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Referral program

Job summary

McBride International is seeking an Administrative Support Specialist to provide vital support for the Air Force Life Cycle Management Center at Hanscom AFB, Massachusetts. This full-time role involves executive support, meeting coordination, and logistical planning, requiring a strong attention to detail and organizational skills.

Applicants should be US citizens with a Bachelor’s degree and relevant experience, ideally in the Department of Defense. Proficient use of Microsoft Office Suite and excellent communication skills are essential for success in this position.

Qualifications

• Citizenship: Must be a US citizen.
• Must hold an active Secret clearance.
• Excellent organization and multitasking abilities.

Responsibilities

• Provide executive support and communication to leadership.
• Coordinate meetings and conferences both on-site and virtual.
• Manage travel arrangements and logistics for the team.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving mindset

Education

Bachelor’s degree

3 years experience in DoD or 5 years related experience

Tools

Microsoft Project

SharePoint

Job description

Hanscom Afb, United States | Posted on 07/01/2026

McBride is a certified Minority‑Owned Business Enterprise (MBE), Service‑Disabled Veteran‑Owned Small Business (SDVOSB), and Disadvantaged Business Enterprise (DBE) management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, disaster recovery, and operations.

Job Description

McBride Consulting has an exciting opportunity for a Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella.

Responsibilities:

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring seamless administrative and operational support for leadership and program staff.

Duties include, but not limited to:

Executive Support & Communication:

• Keep leadership informed of mission‑related issues and key updates.
• Monitor progress on various taskings and initiatives, ensuring timely execution.
• Provide information and background materials for program events.
• Draft official documents for leadership approval and signature.
• Disseminate program policies and initiative guidance across the organization.
• Interface with Foreign Nationals and Foreign Agencies overseas will be required
• Interface with High Ranking Military/Civilian members of US and foreign nations is required

Meeting & Conference Coordination:

• Schedule, coordinate, and support physical and virtual meetings.
• Prepare background information and invite required participants.
• Maintain and file meeting documentation, including attendance logs, minutes, and action items.
• Manage scheduling and technical requirements for video and online conferencing.
• Maintain logs and instructions for conferencing equipment setup and execution.

Administrative & Office Management:

• Prepare correspondence, reports, papers, and briefings following applicable policies and templates.
• Maintain appointment calendars and conference room schedules.
• Answer telephones, forward messages, and respond to routine inquiries.
• Support coordination, distribution, and tracking of action items and suspense responses.
• Provide recommendations on administrative and office management processes.
• Assist with file management and document updates for the program office.

Travel & Logistics Support:

• Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual.
• Ensure proper coordination of travel documentation and logistics.
• Forward messages to program team members and provide Government‑approved responses as required.
• Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data.
• Organizational Compliance
  • Inspection/MICT software Usage, Data Gathering and Input/Maintenance
  • Unit Manning Document Usage, Data Gathering and Input/Maintenance

Requirements

Qualifications:

Citizenship: Must be a US citizen

Minimum Required Qualifications

• Clearance: Must hold an active Secret clearance
• Education: Bachelor’s degree with 3 years experience, 1 of which must be in the DoD OR
• 5 years of directly related experience, 5 of which must be in the DoD

Preferred Qualifications

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Microsoft Project, SharePoint, and DoD workflow systems

Interpersonal Skills

• Excellent communication and briefing skills for senior leadership and stakeholders
• Strong organizational and multitasking abilities in a fast‑paced environment
• Proactive problem‑solving mindset with attention to detail

Additional Information

Location: Hanscom AFB

Onsite – 5 days a week in office, temporary hybrid may be available for 3 days in office based upon organizational need

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program

Our people and culture

McBride is an Equal Opportunity Employer. McBride Consulting does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.