Administrative Support Coordinator (Administrative Support Coordinator II)

San Diego State University; San Diego (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

San Diego State University is seeking an Administrative Support Coordinator for the School of Exercise and Nutritional Sciences. The role involves front-office duties, student assistant recruitment, scheduling for 200+ sections, and support for ENS programs.

On-campus, full-time position with the university’s comprehensive benefits package. The position requires strong MS Office skills, experience with scheduling and records, and the ability to lift 20–40 pounds.

Qualifications

• Proficient in standard office procedures and able to learn new systems.
• Experience supporting diverse populations and providing customer-focused service.
• Ability to learn and use enterprise scheduling and document-management systems.

Responsibilities

• Provide front-office customer service and handle communications.
• Coordinate facilities maintenance and track work orders and cost estimates.
• Support ENS programs: DPD, MSAT, and ENS Student Club with admissions, data entry, and events.

Skills

Microsoft Office

Customer service

Scheduling software

Records management

Communication

Physical ability 20-40 lbs

Education

High school diploma or equivalent

Tools

Gradescope

ATRACK

Job description

Position Summary

The School of Exercise and Nutritional Sciences at San Diego State University is seeking a motivated and detail-oriented

The School of Exercise and Nutritional Sciences at San Diego State University is seeking a motivated and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to coordinate administrative tasks for day-to-day operations and complex, special projects for the School of Exercise and Nutritional Science.

Key Responsibilities

• Administrative and Instructional Support: Provide front-office customer service, handle internal and external communications, triage inquiries, student assistant recruitment/training/scheduling, Gradescope support for TAs/ISAs/GAs, class scheduling support for 200+ lecturer, lab, and activity sections across terms, my.SDSU section maintenance, processing ENS 499/798 registration, syllabi collection, key and parking-pass records, purchasing and travel assistance, supply/equipment/catering coordination, and planning/execution of School events ranging from small meetings to events of up to 250 attendees.
• Facilities Maintenance and Coordination: Coordinate ENS facilities maintenance and repair activities with School leadership, faculty, SDSU Facilities/Project Management, vendors and lab personnel; prepare and track work orders and cost estimates, communicate project timelines and access needs, verify completion, monitor safety and hazardous-materials compliance, recommend improvements, and coordinate laundry service logistics for instructional and research labs.
• Program Support: Provide administrative support to key ENS academic and student programs
  • Didactic Program in Dietetics (DPD): Support student application/admissions inquiries, campus visits, application tracking, student records, accreditation reporting, and special projects.
  • Master of Science in Athletic Training (MSAT): Coordinate admissions processing including ATCAS application review and correction; data entry in ATRACK information system for students, preceptors, and clinical-sites, accreditation report support, and data management.
  • ENS Student Club: Coordinate and attend monthly meetings; prepare agendas, materials, and meeting minutes; track action-items, and partner with School Director to support Council initiatives student engagement activities.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 7:30 a.m. to 4:00 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The School of Exercise and Nutritional Sciences is one of the largest academic departments at San Diego State University, serving over 2,200 students across undergraduate and graduate programs. The School offers B.S. and M.S. degrees across disciplines in Kinesiology, Foods and Nutrition, Exercise Physiology, Food Science, and Athletic Training. With strong ties to community and clinical partners, the School emphasizes applied learning, research excellence, and workforce readiness in the health sciences.

Education And Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Strong proficiency in using Microsoft Office or similar office software packages, technology, and systems.
• Experience supporting diverse populations and providing inclusive, customer-focused service.
• Ability to learn and use enterprise systems for scheduling, document management, and workflow processes.
• Experience supporting academic faculty and maintaining related records and documentation.
• Experience assisting with scheduling, coordination, and planning activities and projects.
• Ability to lift objects up to 20-40 pounds; position involves standing, squatting, kneeling, and walking for significant times of the day.

Licenses/Certifications Required

Valid California Driver’s License or the ability to obtain one within 30 days of hire.

Compensation And Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,367).
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Justin Phung at [e-mail].