Administrative Support Coordinator

Monash University; Sacramento (CA); On-site; USD 45,000 - 47,000; Full time

Job summary

Sacramento State is seeking an Administrative Support Coordinator I to coordinate clerical and administrative functions for Public Health. You will support purchasing, budgets, scheduling, lecturer hiring, and faculty searches, while leading student assistants and collaborating with campus partners.

The role requires strong organization, confidentiality, and the ability to handle multiple tasks under deadlines. The position is full-time, with standard campus hours.

Qualifications

• Experience providing customer service in a service-oriented organization or position.
• Experience preparing clear and concise communication.
• Proficiency with standard office software packages (e.g. Microsoft Office, Adobe Sign and Acrobat).

Responsibilities

• Coordinate clerical and administrative support for purchasing, budgets, scheduling, and lecturer hiring.
• Provide lead work direction and training for Student Assistant(s) and support for students, faculty, staff, and community partners.
• Prepare reports, maintain the department website and social media, and create marketing materials.

Skills

Customer service

Communication

Office software

Interpersonal skills

Prioritization

Education

High school diploma

Tools

Microsoft Office

Adobe Sign

Acrobat

Job description

Job no: 561601

Work type: Staff

Location: Sacramento

Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Classification Title: ASC I

Priority Application Deadline: Monday, September 28th @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Department Chair, the Administrative Support Coordinator I will be responsible for coordinating clerical and administrative support functions, including general office support, and administrative support for students, faculty, staff, and community partners in Public Health. The range of work activities includes providing coordination and administrative support for: purchasing and budgets, class and facilities scheduling, development initiatives, lecturer hiring, faculty searches and ARTP review, as well as arranging appointments, gathering data, preparing reports, maintaining the department website and social media, and creating marketing materials. The Administrative Support Coordinator I provides lead work direction/supervision and training for Student Assistant(s).

The position requires regular problem solving in consultation with the Department Chair and administrative staff. The incumbent performs the full scope of project activities, including initiation, execution, coordination, implementation, and evaluation across a range of tasks including basic to moderately complex work assignments while prioritizing assignments and balances work responsibilities in accordance with University Policies and Procedures.

The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments to meet deadlines. They are expected to deal cordially and professionally with visitors to the office from a diverse population. The incumbent must maintain confidentiality of materials and information received within the office.

FLSA

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range

Anticipated Hiring Range: $4047 per month (Step 1) -$4211 per month (Step 3)

CSU Classification Salary Range

CSU Classification Salary Range: $4047 per month (Step 1) -$5896 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Recruitment Type

Recruitment Type: Regular (Probationary)

Time Base

Time Base: Full-Time

Work Hours

Work Hours: Monday - Friday 8:00am - 5:00pm

Department Information

Public health is science-based, evidence-backed, and dedicated to protecting and improving the health of all people and their communities.

Through our university and community-based programs, we prepare students to enter a robust workforce and make meaningful contributions in regional health systems, public health networks, occupational environments, health service organizations, and much more.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience:

• Experience with providing customer service while working in a service-oriented organization or position.
• Experience preparing clear and concise communication.

Knowledge, Skills, Abilities:

• Thorough knowledge of office methods, procedures, and practices.
• Fluency in using standard office equipment and office software packages (e.g. Microsoft Office Suite), as well as Adobe Sign and Acrobat.
• Strong interpersonal skills to manage front line contacts with a variety of campus and community individuals and entities and collaborate on a team.
• Strong written and verbal communication skills, including knowledge of English grammar, spelling, and punctuation.
• Ability to identify customer-focused solutions and refer more complex problems to appropriate staff.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
• Ability to apply independent judgment, discretion, and initiative to address problems and/or deviations from policy and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Ability to develop proficiency in new and changing business computing applications.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
• Ability to work in a team structure, prioritize competing demands, and handle multi-tasking in a fast-paced environment.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Preferred Qualifications

• 16. Experience working in an institution of higher learning.
• 17. Knowledge of the University’s software systems: Common Management System (CMS), People Soft: Human Resources/ Student Administration (HR/SA) University Transportation and Parking System (UTAPS) parking process, SacVault; Cascade; SacSend email; Sac Vault; Add/Drop procedures; ASTRA Schedule (Space Management), AIM (Facilities); Canvas Learning Management System, and Web page editing software.
• 18. General working knowledge of applicable university infrastructure, policies, and procedures.
• 19. Ability to use one's own judgement to complete moderate to complex clerical and secretarial work assignments in support of an administrative or academic office or individual.
• 20. Ability to complete projects of moderate scope and complexity, such as completion of smaller to medium scale projects or discrete components of larger projects.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol.

The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Aff

Jeanne Clery Campus Safety Act Notification

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail].

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers