Administrative Support Clerk - WERDCC

State of Missouri; Vandalia (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid leave (annual & sick)

Uniforms provided

Pension/retirement plan

Training opportunities

Job summary

The Missouri Department of Corrections seeks an attentive clerical assistant to support daily operations in a state office environment. You will handle information desks, prepare standard documents, and assist in scheduling and travel coordination.

Responsibilities include filing, data entry, mail processing, and coordinating with supervisors. A high school diploma or GED and 6+ months of experience are required, with a strong emphasis on accuracy and reliability.

Qualifications

• Six or more months of experience in office support work.
• High school diploma or equivalent required.
• Substitution: 15 earned college hours may substitute work experience.

Responsibilities

• Receives and directs inquiries; provides general information and assists in forms preparation.
• Composes routine correspondence and proofs documents for accuracy.
• Maintains filing systems and records; processes mail and data entry.
• Prepares requisitions, payroll forms, time/leave records, and coordinates travel logistics.
• Operates standard office equipment and supports training of staff.
• Acts as lead worker, guiding other clerical employees as needed.

Skills

Office support

Data entry

Recepcionist duties

Education

High school diploma or GED

Tools

Microsoft Excel

Mail/data handling

Job description

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors.

We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program. The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

• Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments
• Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature
• Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment
• Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics
• Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment
• Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures
• Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned

Minimum Qualifications

Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency

(15 earned credit hours from an accredited college or university may substitute for the required experience)

All requested documents MUST be received by the closing date listed.

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

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