Administrative Support Clerk - JCCC

State-of-Missour; Jefferson City (MO); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Annual leave

Job summary

The Missouri Department of Corrections is seeking an office support specialist who will manage clerical tasks, filing, data entry, mail processing, and provide guidance to other staff. The role requires a high school diploma and some college credits as substitute for experience.

This full-time position offers a comprehensive benefits package and a path for internal growth within the department. The posted email for applications is [e-mail].

Qualifications

• Experience in office support work or related clerical duties.

Responsibilities

• Types and edits a variety of material, serves as receptionist or information clerk, directs individuals to proper destination, and schedules appointments.
• Composes routine correspondence and proofreads letters, memorandums, or reports for approval.
• Maintains filing systems, prepares records for storage, and oversees office equipment and supply inventory.
• Prepares agency documents such as requisitions, payroll forms, time/leave records, and travel logistics.
• Processes mail, performs data entry, and develops routine spreadsheets or databases.
• Operates standard office equipment and supports data management tasks.
• Acts as lead worker, guiding and training other clerical staff and reviewing work for accuracy.

Education

High school diploma or equivalent

15 earned college credit hours substitute for experience

Job description

The annual salary listed for this position includes the additional $1.50 per hour maximum security differential ($3,120 annually) for all full-time positions domiciled in a maximum-security institution.

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they're good neighbors.
We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program. The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

• Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments
• Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature
• Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment
• Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics
• Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment
• Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures
• Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned

Minimum Qualifications:

Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency

(15 earned credit hours from an accredited college or university may substitute for the required experience)

All requested documents MUST be received by the closing date listed.

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

[e-mail]