Administrative Support Assistant (Office Automation) (Seasonal)

U.S. Department of the Interior; Skagway (AK); Presencial; USD 25.000 - 39.000; A tiempo parcial

Descripción de la vacante

U.S. Department of the Interior in Alaska (Skagway) seeks a Seasonal Administrative Support Assistant (Office Automation) to manage office records, inventories, mail, and onboarding for seasonal staff. This excepted service position is temporary and may exceed up to 1039 hours per year, with a typical January start in a weather-impacted region.

The role requires U.S. citizenship, background check, Selective Service registration (if applicable), and a minimum typing speed of 40 wpm.

Formación

• Must be a U.S. Citizen or National.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required and pass E-Verify.
• May be required to have a valid driver?s license.
• Must complete training and obtain a government charge card with travel and purchase authority.
• Minimum age 18, or 16 with certain qualifications.
• Minimum typing speed of 40 words per minute.

Responsabilidades

• Maintains office records and filing.
• Completes annual property inventory.
• Receives supplies and materials.
• Orders and maintains stock items such as office supplies and safety equipment.
• Uses computers and appropriate software for data collection, analysis, and collating.
• Prepares reports, forms, and tabular materials with proper formatting.
• Receives and distributes incoming mail and prepares outgoing mail.
• Assembles reports, files, and documents for data calls.
• Assists with onboarding and checking-out seasonal employees.

Conocimientos

Typing 40 wpm

Descripción del empleo

Summary

You will serve as a Administrative Support Assistant (Office Automation) (Seasonal). This is an excepted service appointment, that remains in the excepted service indefinitely. These positions do not confer competitive status. This is a temporary position not to exceed 1039 hours. The typical seasonal is Oct - April, but can be variable during these months due to weather conditions, project needs, or funding. Anticipated Entry on Duty: January 2027

Major Duties

• Maintains office records and filing.
• Completes annual property inventory.
• Receives supplies and materials.
• Orders and maintains stock items such as office supplies and safety equipment.
• Uses computers and appropriate software for data collection, analysis, and collating.
• Prepares reports, forms, and tabular material, providing proper spacing, heading, and arrangement for ease of understanding and informational processing.
• Receives and distributes incoming mail and prepares outgoing mail for delivery.
• Anticipates needs for and assembles reports, files, and documents relating to data calls.
• Assists with onboarding and checking-out seasonal employees.

Education

There is no substitution of education for the required special knowledge or expertise as outlined in this announcement.

Requirements

Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit www.dhs.gov/EVerify/. May be required to have a valid driver's license throughout employment. You are required to complete training, obtain and maintain a government credit card with travel and purchase authority. You must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program. You must have the ability to type a minimum of 40 words per minute. You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. You may be required to occasionally travel overnight away from home. You must obtain a government charge card for travel purposes. You must be at least 18 years of age or older to operate government vehicles.

Evaluations

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents, questionnaire responses). If your application package does not clearly reflect having lived and/or worked within Alaska public lands, does not clearly reflect special knowledge of the natural and/or cultural resources of Alaska public lands, or if you fail to submit all required documentation, you will be rated 'ineligible' or 'not qualified'. Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. You are encouraged to address applicable experience related to the below competencies within your resume. Veterans' preference will be based solely on the claimed preference. Your eligibility will not be changed based on the documentation provided. If you are uncertain which preference to claim, you can learn more by visiting the VetGuide. Providing false or misleading information on your resume or supporting documentation may result in removal from consideration or other action consistent with applicable federal hiring regulations. Applicants who include vulgar, offensive, or inappropriate language or information in your application package will be ineligible for further consideration for this position.

Required Documents

The following documents are required and must be submitted by 11:59 PM (ET) on 11/16/2026-unless otherwise stated in this vacancy announcement: Resume which includes a list of all significant jobs held and duties performed, with dates in month-year format, and indicate hours worked per week (or full-time). Your resume must clearly show how long you have held each grade/rank. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. Your 2-page resume must contain information sufficient to make a valid determination that you fully meet the experience requirements. If you have federal experience, you should include series, and grade for each position held, and if experience is part of a career ladder position, you must clearly distinguish the job duties and length of time working for each grade level. More information on how to write a Federal Resume: https://help.usajobs.gov/faq/application/documents/resume/what-to-include To be eligible, your application package must clearly show periods of time having lived or worked in or near the areas of consideration as described in the Qualifications section of this announcement. Complete all required assessments. Veterans Preference Documentation, if applicable. Veterans must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (member 4 copy) or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you are a Disabled Veteran, Purple Heart Recipient, or Parent or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from www.va.gov/records/ or call 1-800-827-1000. If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active-duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation. Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from all documents. Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

Other Information

Additional vacancies may be filled using this job announcement. First time hires to the Federal government normally start at the step 1 rate. EXPLORE Act Veteran Hiring Pilot Program The Department of the Interior has created a two-year Veteran Hiring Pilot as established by the Expanding Public Lands Outdoor Recreation Experiences (EXPLORE) Act that aims to expand employment opportunities for Veterans (and eligible transitioning Service Members). This position has been identified as EXPLORE Act Veteran Hiring Pilot eligible. The pilot supports DOI's conservation and resource management mission by connecting qualified Veterans with career opportunities across the Department. To learn more, visit https://www.doi.gov/veterans/explore-act. Physical Demands: The work is mostly sedentary for long periods of time, and requires some walking, crouching, and light lifting. Work Environment: The work is typically conducted within an office environment. All Department of Interior (DOI) employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, https://www.doi.gov/ethics/ethics-prohibitions. The duties of this position are suitable for telework only during an emergency or natural disaster. Alaska currently does not have a state income tax. All travel, transportation, and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selectee.