Administrative Support Assistant (MDC)

bernco; United States; On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Remote & flex-work options

Health benefits

Career development opportunities

Longevity pay

Job summary

Bernalillo County is seeking an Administrative Support Assistant (MDC) to provide a wide range of administrative services for the Metropolitan Detention Center. The role supports internal and external communication, coordinates records and projects, and delivers accurate and timely service to the public, other agencies, and County staff.

Located at 100 Deputy Dean Miera Dr SW, this on-site role requires careful adherence to procedures and confidentiality.

Qualifications

• High School Diploma or GED
• Two (2) years of related work experience.

Responsibilities

• Provides administrative support for daily operations; assists in implementing approved changes to procedures, internal controls, and workflows.
• Independently drafts correspondence, reports, and other documents using knowledge of applicable federal, state, and local laws, regulations, ordinances, and County policies.
• Reviews forms, reports, and documents for accuracy and compliance with established procedures.
• Responds to public records requests, complaints, and other inquiries; researches and organizes information to ensure timely and complete responses.
• Researches, compiles, and distributes information, records, forms, and data specific to department or division functions.
• Performs basic accounting and bookkeeping tasks, including processing invoices and purchase requisitions, obtaining vendor quotes, reconciling accounts, tracking expenditures, and preparing budget and payroll reports.
• Supports personnel functions such as processing employment-related paperwork, maintaining confidential employee records, assisting with recruitments, coordinating onboarding, and supporting testing and selection processes.
• Communicates with staff from other departments, divisions, and external agencies to exchange information and coordinate activities.
• Maintains detailed records and databases; verifies and updates data, resolves discrepancies, and ensures adherence to records retention schedules.
• Schedules, coordinates, and attends meetings, trainings, conferences, and other departmental events.
• Maintains confidentiality of sensitive information, documents, and decisions.

Education

High School Diploma or GED

Job description

Administrative Support Assistant (MDC)

Department: Metropolitan Detention Center

Location: 100 DEPUTY DEAN MIERA DR SW

Pay Range: $18.60 - $26.50

Close Date: September 10, 2026

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

The Administrative Support Assistant provides a wide range of administrative services to management and departmental or divisional staff. This position requires a strong understanding of the department's procedures and operations. The role supports internal and external communication, coordinates records and projects, and delivers accurate and timely service to the public, other agencies, and County staff.

DUTIES AND RESPONSIBILITIES

• Provides administrative support for daily operations; assists in implementing approved changes to procedures, internal controls, and workflows.
• Independently drafts correspondence, reports, and other documents using knowledge of applicable federal, state, and local laws, regulations, ordinances, and County policies.
• Reviews forms, reports, and documents for accuracy and compliance with established procedures.
• Responds to public records requests, complaints, and other inquiries; researches and organizes information to ensure timely and complete responses.
• Researches, compiles, and distributes information, records, forms, and data specific to department or division functions.
• Performs basic accounting and bookkeeping tasks, including processing invoices and purchase requisitions, obtaining vendor quotes, reconciling accounts, tracking expenditures, and preparing budget and payroll reports.
• Supports personnel functions such as processing employment-related paperwork, maintaining confidential employee records, assisting with recruitments, coordinating onboarding, and supporting testing and selection processes.
• Communicates with staff from other departments, divisions, and external agencies to exchange information and coordinate activities.
• Maintains detailed records and databases; verifies and updates data, resolves discrepancies, and ensures adherence to records retention schedules.
• Schedules, coordinates, and attends meetings, trainings, conferences, and other departmental events.
• Maintains confidentiality of sensitive information, documents, and decisions.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• High School Diploma or GED
• Two (2) years of related work experience.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver's license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

All essential duties are performed indoors.

Duties are performed in a temperature-controlled environment.

Duties are performed on an even surface, which may be carpeted or tiled. Working surface is typically dry.

Worker often works alone both with and without directions from supervisor.

EQUIPMENT, TOOLS, AND MATERIALS

Equipment typically used in the performance of office duties includes telephone, two-way radio, computer, printer, and copy machine.

Worker may handle first aid and oxygen equipment on an occasional basis.

Materials and products typically handled in the performance of administrative duties include a wide variety of forms and paperwork, reports, various writing utensils and a wide assortment of other basic office supplies and materials.