ADMINISTRATIVE SUPPORT ASSISTANT.

U.S. Fish and Wildlife Service (USFWS); Vero Beach (FL); A distancia; USD 41.000 - 55.000; Jornada completa

Descripción de la vacante

U.S. Fish and Wildlife Service in Florida is seeking an administrative support specialist to manage travel, payroll, property and fleet records, and IT support for the Eco Services Field Office.

You will coordinate official travel using Concur, track expenditures, reconcile finances, and assist with procurement and payments, ensuring compliance with agency policies. Additionally, you will maintain timekeeping records, support personnel actions, manage records and PIV procedures, and provide

Formación

• Specialized travel coordination
• Timekeeping/payroll support
• Property, fleet, or access/security support

Responsabilidades

• Provides administrative and fiscal support for the Florida Ecological Services Field Office, including tracking expenditures, reconciling financial information, processing procurement and payment transactions, maintaining records, and advising employees on policies and requirements.
• Coordinates official travel for field office employees, including travel authorizations and Concur processing, documenting compliance, resolving travel issues, and assisting with procedures.
• Performs time and attendance and personnel support functions using electronic systems, reviewing records, ensuring leave/payroll data accuracy, and assisting with payroll-related issues.
• Provides property, fleet, and facility administrative support, maintaining records, coordinating transfers and surveys, and assisting with vehicle documentation and maintenance.
• Provides general administrative and IT support, including file management, correspondence preparation, and troubleshooting routine systems issues.

Descripción del empleo

Duties

Some of the major duties you will perform include but are not limited to the following:

• Provides administrative and fiscal support for the Florida Ecological Services Field Office, including tracking expenditures, reconciling financial information, processing procurement and payment transactions, maintaining records, and providing administrative guidance to employees on established policies, procedures, and requirements.


• Coordinates official travel for field office employees, including creating and processing travel authorizations and vouchers in the Concur travel system, reviewing travel documentation for accuracy and compliance with applicable policies, resolving routine travel issues, and assisting employees with travel procedures and requirements.


• Performs time and attendance and personnel support functions using the Service's electronic systems, including serving in designated QuickTime timekeeper/certifier roles, reviewing and maintaining employee time and attendance records, ensuring appropriate leave and payroll information is entered and documented, and assisting with routine personnel actions and payroll-related issues.


• Provides property, fleet, and facility-related administrative support, including maintaining accountable property records and inventories, coordinating property transfers and surveys, serving as or supporting the Fleet Manager, maintaining vehicle records and required documentation, coordinating vehicle maintenance and related services, and assisting with the administrative requirements associated with government-owned vehicles.


• Provides general administrative and information technology support to field office personnel, including maintaining electronic and physical files and records, preparing correspondence, forms, reports, and meeting materials, assisting employees with standard computer applications and administrative systems, serving as a PIV Card Station point of contact, and troubleshooting routine administrative and systems-related issues.

Requirements

Conditions of employment

• Must be a U.S. Citizen or National.


• Appointment subject to background investigation and favorable adjudication.


• Males born after 12-31-59 must be registered for Selective Service.


• Direct Deposit participation required.


• Successfully pass the E-Verify employment verification check. To learn more, visit


• Must possess and maintain a valid driver's license throughout employment.

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period to evaluate your fitness and whether your continuation of employment advances the public interest.

This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

All qualifications must be met by the closing date of this announcement - 11/04/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F.

For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Minimum Qualification Requirements

To qualify for this position, you must meet the following minimum qualifications:

Specialized Experience for the series to which you are applying.

Specialized Experience: To qualify for this position at the GS-06 grade level: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-05 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: 1. Coordinating and processing official travel, including preparing and reviewing travel authorizations and vouchers, maintaining supporting documentation, and using an electronic travel management system such as Concur to arrange and reconcile official travel; 2. Performing employee time and attendance and administrative personnel support functions, including maintaining and reviewing electronic timekeeping records, processing leave and payroll-related information, and assisting employees with personnel and timekeeping procedures; and 3. Providing administrative support involving government property, fleet, procurement, or access/security responsibilities, such as maintaining accountable property or vehicle records, coordinating vehicle maintenance or services, processing purchases or administrative transactions, or providing support for PIV card issuance and related procedures. (Note: This experience must be clearly documented in your resume.) You must include hours per week worked.

Volunteer Experience

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not allow substituting education for experience.

Additional information

Additional vacancies may be filled using this job announcement.

If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit:

All DOI employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here,

The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.