Administrative Supervisor, Primary Care and Pediatrics, Calabasas

University of California - Los Angeles Health; Calabasas (CA); On-site; USD 44,000 - 88,000; Full time

Job summary

University of California - Los Angeles Health is seeking a Clinic Team Leader to supervise staff, coordinate patient flow from registration to discharge, and partner with clinicians to ensure high-quality patient care and patient satisfaction.

The role requires strong team leadership, knowledge of Epic CareConnect systems, and the ability to manage complex scheduling while maintaining professional communication with patients and staff.

Qualifications

• Team leadership experience required.
• Working knowledge of medical insurance plans and coverage.
• Experience with Epic CareConnect systems for online transactions (appointments, encounters, labs, reports).
• Knowledge of Medical Terminology.
• Ability to maintain Charge Worklist in CareConnect.
• Ability to maintain Charge Document Reconciliation Process.

Responsibilities

• Coordinate activities of staff supporting the clinic.
• Assist with patient flow from registration through discharge.
• Support high-quality patient care, resident education, and patient satisfaction.
• Work with faculty and residents to optimize outpatient operations.
• Provide administrative support to ensure efficient clinic operations.

Skills

Team leadership

Medical insurance knowledge

Epic CareConnect

Medical terminology

CareConnect charge worklist

Charge document reconciliation

Patient communication

Prioritization

Team coordination

Typing speed

Job description

Description

Under the supervision of the Administrative Director or Manager, this role serves as the Team Leader for an assigned area. The position coordinates the activities of staff supporting the clinic and works closely with faculty and residents to support high-quality patient care, resident education, and patient satisfaction. Responsibilities also include performing a full range of administrative and support functions, such as assisting with the coordination of patient flow from registration through discharge. As an integral member of the clinic team, this role helps ensure efficient outpatient operations and a positive experience for patients.

Salary Range: $32.42-64.51/hourly

Qualifications

Required:

• Team building Skills to include prior supervisory experience
• Working knowledge of medical insurance plans and types of coverage provided
• Working knowledge of Epic CareConnect systems to complete on-line transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports
• Knowledge of Medical Terminology
• Ability to maintain Charge Worklist in CareConnect
• Ability to maintain Charge Document Reconciliation Process
• Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
• Skill in prioritizing assignments and managing multiple tasks.
• Ability to work effectively as a member of a team in order to provide effective patient care.
• Skill in monitoring complex clinician appointment schedules.
• Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
• Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
• Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
• Ability to triage patient issues to achieve resolution.
• Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
• Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
• Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
• Skill in operating a computer including word processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an on-line computer database system.
• Ability to maintain equanimity in the face of resistance, indifference and hostility
• Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
• Ability to accept directions from supervisors and act promptly.

Preferred:

• Spanish speaking skills