Administrative Specialist II: OIDD-Whitten

State of South Carolina; Clinton (SC); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Paid holidays

Parental Leave

Deferred compensation

Retirement plans

Job summary

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities seeks an Administrative Specialist to support Behavioral Support Services. You will help clients and families navigate the system, maintain confidential files, and assist in regulatory compliance.

You will enter appointments in Therap, prepare monthly templates and packets for Human Rights Committee meetings, and support risk management reporting.

Qualifications

• High school diploma or GED with relevant experience, or an Associate’s degree in secretarial science.
• Specialized secretarial/clerical training and 2 years relevant work experience.
• Good communication, organization, computer skills (Word and Excel), and social skills.
• Ability to produce quality and quantity of work and maintain accurate files.
• Ability to work quickly, but accurately.

Responsibilities

• Sends out the PDR schedule to the facility and enters psychiatric consultations in Therap.
• Maintains files used by the Psychiatric Team and enters completed PDR packets into Therap.
• Prepares templates for monthly progress notes for Mental Health Professionals.
• Prepares, sends, and tracks consents for each Mental Health Professional's caseload.
• Takes detailed notes during HRC and prepares minutes for packets.
• Completes department risk management and on-call schedules; updates BSP At A Glance quarterly.
• Ensures supplies are available and assists with other duties as assigned.

Skills

Communication

Organization

Word & Excel

Social skills

Attention to detail

Education

High school diploma/GED

Associate's degree in secretarial science

Secretarial/clerical training

Tools

Word

Excel

Job description

Are you passionate about making a real difference in people's lives? Join our team at the Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

This position assists in the support and maintenance of the operations and functions of the Behavioral Support Services Department.

• Sends out the PDR schedule to the facility. Enters psychiatric consultation appointments on Therap and maintains files used by the Psychiatric Team. Enters completed PDR packets into Therap.
• Files and copies all relevant information for Campus and Central Square consumers.
• Prepares templates for each Mental Health Professional's monthly progress notes.
• Prepares packets for the Human Rights Committee (HRC) each month.
• Prepares, sends, and tracks consents for each Mental Health Professional's caseload.
• Takes detailed and effective notes during HRC. Prepares minutes after meetings to include in upcoming packets.
• Completes department's Risk Management report, unannounced visits report, and sends out monthly deadlines and on-call schedule to the department. Updates "BSP At A Glance" Books quarterly.
• Ensures availability of supplies.
• Performs other duties as assigned.

The position for this posting is located at Whitten Regional Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) of BHDD-OIDD located in Clilnton, SC serving residents with intellectual and developmental disabilities.

A high school diploma/GED and relevant experience or an Associate's degree in secretarial science.

Specialized training in secretarial/clerical duties and 2 years relevant work experience. Good communication skills, organization skills, computer skills (especially Word and Excel), and social skills. Ability to produce quality and quantity of work. Ability to maintain accurate files. Ability to work quickly, but accurate.

Employment Contingency

Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services’ Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General “List of Excluded Individuals/Entities” screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.

Immunization

If this position requires the applicant to work directly with consumers of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities, tuberculosis (TB) skin or blood testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.

State Disaster Plan

In accordance with the State's Disaster Plan, which includes hazardous weather, employees of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities may be required to work in times of an emergency or disaster.

Employee Referral

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resources for further information.

Supplemental Questions

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities offers an exceptional benefits package for FTE positions that includes:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)