Administrative Specialist II - In-Office Support

State-of-South-Carolina; South Carolina; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

15 days annual leave

Job summary

State-of-South-Carolina is seeking an Administrative Specialist II for BabyNet in Florence County. The role provides administrative support to eligibility staff, handling forms, correspondence, and intake scheduling within a 25 day process.

The position requires basic computer skills, strong customer service, and the ability to work with families and community resources in an in-office setting. HIPAA and FERPA compliance are essential.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative experience.
• A 2-year degree may substitute for experience.
• Strong customer service and communication skills essential.

Responsibilities

• Assist clients in person or by phone and maintain punctual schedules.
• Ensure HIPAA and FERPA compliance in all tasks and records.
• Maintain BabyNet educational files and OnBase indexing with county details.
• Receive and route information to BabyNet Coordinators and update records.
• Prepare reports and maintain inventory of forms, brochures, and supplies.
• Attend meetings and trainings; support coordinators and supervisors.
• Perform related duties to support BabyNet SPOE operations.

Skills

Customer service

Oral & written communication

Time management

Office management

Education

High school diploma or equivalent

Associate degree substitution allowed

Tools

Microsoft Word

Microsoft Excel

Email

Internet browsers

Job description

State-of-South-Carolina is seeking an Administrative Specialist II for BabyNet in Florence County. The role provides administrative support to eligibility staff, handling forms, correspondence, and intake scheduling within a 25 day process.

The position requires basic computer skills, strong customer service, and the ability to work with families and community resources in an in-office setting. HIPAA and FERPA compliance are essential.