Administrative Specialist II

St. Louis County, Minnesota; Duluth (MN); On-site; USD 35,000 - 51,000; Full time

Job summary

St. Louis County, Minnesota is seeking a proactive administrative professional to support leadership and County operations. This role requires handling multiple tasks with a focus on customer service in a fast-paced environment.

The position emphasizes preparing materials for County Board meetings, processing correspondence, and coordinating schedules. Strong computer and word processing skills, plus a 40 wpm typing pace, are essential.

Qualifications

• High school diploma or equivalent is required.
• Four years of full-time administrative experience or equivalent education/experience.
• Proficiency operating personal computer-based systems and word processing software.
• Ability to type 40 w.p.m. from clear copy.

Responsibilities

• Process correspondence and support County Administrator and Board members.
• Coordinate appointments and administrative schedules.
• Prepare materials for County Board meetings and assist with special projects.
• Respond to inquiries regarding County services.

Skills

Typing 40 wpm

PC-based systems

Word processing

Driver's license

Education

High school diploma or equivalent

4 years administrative experience

Job description

We are seeking a proactive and detail-oriented individual to join our team in a high-level administrative role that supports leadership in St. Louis County. In this fast-paced environment you will be asked to pivot from one task to another while providing a high level of customer service.

The typical schedule for this position is Monday - Friday from 8:00 a.m. - 4:30 p.m. with a 37.5-hour work week. The incumbent may be asked to work 8:30 a.m. - 5:00 p.m. or 9:00 a.m. - 5:30 p.m. once or twice per week.

The salary range reflected above is the normal hiring range for 2026. The full salary range, including longevity pay, is $25.43 - $37.03 per hour.

St. Louis County does not participate in E-Verify. All employees must be continuously authorized to work in the United States, for St. Louis County,on a full-time basis. St. Louis County does not provide sponsorship for employment visas.

An employee in this class performs information processing and constituent service tasks, assists with special projects, and provides administrative support to functions of the County Administrator and County Board members. Duties include supporting continuous improvement projects and County communications; processing correspondence; coordinating appointments and administrative schedules; gathering information on issues and concerns for administrative action; preparing materials for County Board meetings; reviewing and editing drafts of County Board letters; and responding to requests regarding County services. The work is performed under the direction of the County Administrator and assigned supervisory staff.

These work environment factors are general in nature and may vary depending on the specific position being filled. CONSTANT: Near and midrange vision; Hearing close proximity (0-5 feet); and Sit. FREQUENT: Move about; Talk/Speak; Works with others; Works around others; and Customer/Public contact. OCCASIONAL: Lift-Push/pull while stationary up to 10 pounds; Carry-Push/pull while moving about up to 10 pounds; Hearing distance (up to 20 feet); Climb Stairs; Crouch; Kneel; Stand; Twist (waist); Walk; and Works alone. RARE: Lift-Push/pull while stationary up to 20 pounds; and Carry-push/pull while moving about up to 20 pounds.

MINIMUM QUALIFICATIONS (Pass/Fail):

• High school diploma or its equivalent.
• Four (4) years full-time paid verifiable administrative experience; OR equivalent education and/or experience as determined by the Director of Human Resources and Administration.
• Demonstrated ability to operate personal computer-based systems.
• Proficiency in operating word processing software.
• Ability to type from clear copy at a rate of 40 w.p.m./net.
• Possession of a valid driver’s license.

Please note: All candidates meeting the minimum requirements will have their application forwarded to the hiring department for review. The hiring department will contact candidates directly regarding interviews.

TENTATIVE RECRUITMENT & SCREENING PROCESS SCHEDULE:

• September 2, 2026 - Applicant screening will begin
• September 15, 2026 - Application Deadline
• Weeks of September 28, 2026, and October 5, 2026 - Interviews to be conducted

ESSENTIAL FUNCTIONS:

The essential functions for this position are listed under the "ILLUSTRATIVE EXAMPLES OF WORK" on the specification, available in the Human Resources Department or online at www.stlouiscountymn.gov/jobdescriptions.

VETERAN PREFERENCE:

• Veteran: DD214 noting character of service
• Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months.
• Spouse of Disabled Veteran: DD214 & compensable disability award letter issued within the last 6 months & marriage certificate. (Eligible only if Veteran is unable to qualify because of the disability).
• Spouse of Deceased Veteran: DD214, Marriage Certificate and Death Certificate.

PHYSICAL-MEDICAL STANDARDS:

Qualified applicants must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants selected must meet the physical requirements for the position.

DRUG TESTING:

Applicants selected for appointment must take and pass a drug test.

BACKGROUND CHECK:

Applicants selected for appointment to a position with St. Louis County are subject to a background investigation.

EMPLOYMENT ELIGIBILITY VERIFICATION:

All new employees must submit documentation verifying identity and employment eligibility within three days of their first day of employment.

PROBATIONARY PERIOD:

Appointees to the position must successfully complete a twelve-month probationary period prior to being certified for permanent employment.

NON-DISCRIMINATION:

St. Louis County is an equal opportunity and veteran-friendly employer.