Administrative Specialist I

State of North Carolina; Raleigh (NC); On-site; USD 39,000 - 41,000; Full time

Job summary

The State of North Carolina, Department of Justice, Sheriffs’ Standards Division, is seeking an Administrative Specialist I to support certification processes for justice officers. You will review applications, interpret regulations, and ensure timely processing of records and reports.

This role requires careful attention to detail, the ability to work independently in a cubicle setting, and collaboration with state agencies.

Qualifications

• Ability to learn and apply laws and program rules.
• Ability to learn programs and apply knowledge to solve inquiries.
• Work independently with courtesy and tact in public interactions.
• Highly organized with attention to detail.

Responsibilities

• Evaluate applications for justice officer certification.
• Evaluate responses to pending notices and cease and desist orders.
• Monitor pending applications for second and final notices and orders.
• Provide technical assistance.
• Process changes of status, reports of separation and fingerprint records checks.

Skills

Laws and regulations

Problem solving

Public communication

Organization

Team collaboration

Education

High school diploma or GED

Two years related administrative experience

Job description

About Us

The North Carolina Department of Justice, led by the Attorney General of North Carolina, represents the state, state agencies, and elected officials, and defends the rights of the people of North Carolina. The Department handles all state criminal appeals cases and assists district attorneys with complex criminal cases at their request. Additionally, the Department of Justice includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions.

Description of Work

Recruitment Range: $39,244 - $41,200

IMPORTANT NOTE: This posting closes at 11:59:59 PM the night BEFORE the End Date listed.

This position is with the Sheriffs’ Standards Division of the North Carolina Department of Justice.

• This position is responsible for evaluating applications for justice officer certification. This also requires evaluations of in-service and basic training compliance.
• Evaluate responses to pending notices and cease and desist orders.
• Monitor pending applications for second and final notices, and cease and desist orders.
• Provide technical assistance.
• Process changes of status, reports of separation and fingerprint records checks.

This position will independently perform a variety of administrative tasks, applying varied guidelines and program knowledge which requires interpretation to resolve problems. Review and interpret specialized forms and documents in accordance with applicable rules and regulations. Procedural and operational guidelines are normally available, where the position must ensure compliance within established time frames. Position independently chooses the appropriate course of action to produce a variety of records and reports where subject matter and complexity may vary.

The Sheriffs’ Standards Division oversees the commission-mandated detention officer and telecommunicator certification courses. This includes the regulation of community colleges, the North Carolina Justice Academy, and local agencies’ delivery of commission-mandated course offerings. Instructors facilitating commission-mandated courses are also subject to regulation and certification by the Division. The Division also administers a professional certificate and service award program to recognize justice officers for their experience, training, and service in law enforcement and detention.

Knowledge Skills and Abilities/Management Preferences

• Ability to learn and independently apply laws, program rules and regulations.
• Ability to learn programs and services and apply this knowledge in problem-solving in responding to most questions and inquiries.
• Ability to work independently work with people with courtesy and tact in performing public contact and communication duties that may be sensitive or confidential in nature.
• Management seeks individual who is highly organized with an eye for detail.
• Candidate must be able to work in close proximity to co-workers (cubicle environment).

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental Information:

Credit for foreign degrees will only be given if verification of degree certification is attached to your application. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.

Agency

Dept of Justice

Division

DOJ Administrative

Job Classification Title

Administrative Specialist I (S)

Position Number

65037995

Grade

NC08

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.